Foundation Accountant and Operations Manager

Foundation Accountant and Operations Manager

Foundation Accountant and Operations Manager 150 150 holleyj4
Northwest Florida State College
November 23, 2021
Job Type
Contact Name (not public)
Jessica Holley


The Foundation Accountant/Operations Manager is directly accountable to the Executive Director, NWFSC Foundation for the following duties and responsibilities. The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

  • Leads the financial operations for a not-for-profit corporation complying with all federal and state regulations, ensuring compliance with 501(c)(3) financial requirements.
  • Maintains integrity of the Foundation's chart of accounts.
  • Verifies the integrity of donor database to financial database, identifies and rectifies discrepancies. Serves on College committee for data standards.
  • Maintains internal controls with accuracy and completeness while following GASB standards. Assures compliance with financial and investment policies and procedures. Recommends revised and/or new policies and procedures as needed.
  • Performs cash analysis to ensure Foundation's cash needs are met. Verifies proper fund account numbers and signatories on all invoices. Provides initial approval/disapproval of all invoices with final approval given by the Executive Director.
  • Manages all accounting transactions, including accounts receivable, accounts payable, bank and investment portfolio reconciliations for monthly and annual closings.
  • Prepares various Federal, State and Local reports and analyses as they become necessary. Prepares monthly, quarterly and annual financial and budget reports for the Foundation Board, Foundation committees, and various stakeholders for the purpose of forecasting, tracking and evaluating the financial health of the Foundation.
  • Participates in all Foundation Board meetings and leads all finance committee meetings.
  • Serves as the liaison for operational assets owned by the Foundation, including timber and investment property. Acts as primary Foundation liaison for banking, investment, auditor, College Finance and insurance relationships. Manages annual external audit and 990 preparations including appropriate schedules.
  • Tracks financial metrics such as campaign goals, gift and pledge commitments, and other analytical reporting requirements.
  • Develops and maintains annual scholarship budget, and conducts scholarship audit and reconciliation for payment.
  • Manages Document Retention and Destruction procedure for the Foundation.
  • As part of the College's risk management tool, annual mandatory compliance training is required.
  • Performs assignments and special projects as requested.


  • Bachelor's Degree in accounting, business, finance or a related field and at least five years of experience working in the accounting field with a preference for accounting experience in a non-profit environment; or equivalent combination of education and related experience required.
  • Possess strong verbal, written, organization and intrapersonal skills.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, benefactors, and the general public.
  • Advanced knowledge of spreadsheet, report writing software and non-profit accounting software.
  • Strong computer skills including, but not limited to Word, Excel and Microsoft Office.
  • Self-motivated and ability to work as a team member in a collegial environment.

Additional Information:

Classification: Professional III

Salary:  $45,791.00

Location:  Niceville Campus

FLSA Status: Exempt

Application Deadline: Review of applications will begin immediately. Position will remain open until filled.

How To Apply

Application Instructions:

All sections of the application must be completed.

In addition to the application, please submit ALL of the following:

  1. Resume.
  2. A cover letter explaining why you consider yourself qualified for this position.
  3. Electronic copies of transcripts.