Director of Finance and Operations

National Center for Lesbian Rights
Published
October 5, 2019
Location
San Francisco, ca
Job Type
Contact Name (not public)
Human Resources

Description

NATIONAL CENTER FOR LESBIAN RIGHTS

Director of Finance and Operations

Full-Time Exempt Position September 2019

The Director of Finance and Operations (DFO) is a key member of National Center for Lesbian Right’s (NCLR) senior management team. The DFO reports to the Executive Director and interacts regularly with members of the Board of Directors. The DFO provides strategic financial leadership, in partnership with the Board of Directors and senior management, to support and improve NCLR’s long-term financial health. The DFO is accountable for ensuring that all of NCLR’s operating systems are robust and reliable. The DFO will also lead the on-going implementation of new systems and roles to help lead NCLR to the next stage of its tactical and strategic growth.

ABOUT THE NATIONAL CENTER FOR LESBIAN RIGHTS

The National Center for Lesbian Rights (NCLR) was the first national LGBTQ legal organization founded by women and brings a fierce, longstanding commitment to racial and economic justice and our community’s most vulnerable. Since 1977, NCLR has been at the forefront of advancing the civil and human rights of our full LGBTQ community and their families through impact litigation, public policy, and public education. For more information about NCLR, please visit our website: www.NCLRights.org.

The Director of Finance and Operations will be expected to:
- Know NCLR - its people, mission, culture, programs, operations, base of financial support and its potential – and work collaboratively with staff to integrate good finance and administrative practices throughout the organization.
- Establish strong working relationships with the Executive Director, Deputy Director and Development Director so that, in partnership, sound budgets, fundraising plans, activities and strategies are developed and implemented.
- Oversee all accounting, reporting, budgeting, compliance, Human Resources, and office functions. The DFO will supervise the Operations Manager and Operations Coordinator and oversee the work of a contract Bookkeeper and a contract Human Resources Consultant.

ONGOING RESPONSIBILITIES:
Fiscal Management
- Supervise the preparation, execution, and monitoring of annual operating budget of approximately $5 million.
- Prepare monthly financial statements for NCLR’s Treasurer and Finance Committee.
- Provide budget variance reports by department.
- Oversee cash flow projections.
- Oversee contract Bookkeeper, Operations Manager, and Operations Coordinator in their execution of all accounting functions, authorize and audit expenditures and accounting entries, and ensure proper internal financial controls.
- Monitor and project NCLR’s cash flow.
- Oversee, along with the Development Department, systems for tracking progress, earnings and expenditures for contracts and grants, including invoicing and grant financial reporting, and regular reconciliation of finance income and Development database entries.
- Support and develop relationships with outside fiscal experts (accounting firm, auditor).
- Ensure and oversee preparation of IRS, state, and local taxes and reports (prepared by outside firm).
- Oversee and maintain the fiscal policies and procedures handbook and practices.
- Facilitate preparation of annual independent audit.
- Oversee business and contractual agreements between NCLR and outside vendors and consultants.

Human Resources
- Oversee HR Consultant’s management, maintenance, and development of all benefits, including annual open enrollments.
- With HR Consultant, process new hires and terminations.
- Manage employee personnel files.
- Work with Deputy Director and our employment attorney to ensure NCLR’s compliance with applicable federal, state, and local labor laws.
- With the Deputy Director, oversee annual revisions to the employee handbook, in consultation with our employment attorney.
- Work with Deputy Director and our employment attorney to ensure that all human resource-related matters are handled appropriately and in compliance with applicable local, state, and federal regulations and laws.
- Work with Deputy Director and the HR Consultant to develop and implement any needed internal HR programs.

Operations Management
- Supervise the Operations Coordinator and Operations Manager.
- Oversee the work of the Operations Manager and Operations Coordinator in managing all of NCLR’s office and technology footprint: office purchases, policies, leases, contracts, and equipment; all office systems including information technology with our outsourced IT service provider.
- Ensure that NCLR remains compliant with all 40+ state charitable registries.

Other
- Serve as a member of NCLR's senior management team, leading the organization.
- Meet monthly and work closely with our Board Treasurer and Finance Committee.
- Manage and/or execute special research and other projects related to NCLR's mission.

SALARY AND BENEFITS
Salary and benefits are competitive and include medical, dental, and vision coverage; three weeks of vacation per year and holidays; short-term and long-term disability insurance; life insurance; pre-tax flexible spending plans for qualified health care, dependent care, transportation and parking benefits; and participation in a 403(b) retirement plan. All in a collaborative work environment. This is a full-time, exempt position.

Requirements

REQUIRED EDUCATION, EXPERIENCE AND SKILLS
- Minimum education or equivalent experience: Bachelor's degree in business, accounting, finance, or related discipline. MBA/Accounting or CPA is an advantage.
- Minimum experience: five to seven years of finance and operations experience, preferably in a nonprofit.
- Understanding of nonprofit finance and accounting.
- Excellent experience with budget planning and development.
- Ability to work effectively with the entire management team and ensure that directors understand their financial and budgetary responsibilities.
- Human Resources experience in the areas of compensation, benefits, staffing, organizational development, and employee relations.
- Ability to present information effectively and respond to questions from different internal and external audiences.
- Excellent computer skills. Proficiency in QuickBooks, Excel, Outlook and Word.
- Excellent writing skills.
- Flexibility and the ability to work in a small and friendly office environment where each employee assumes multiple responsibilities.
- Practical knowledge of Federal and California employment law.
- Supervisory experience.

REQUIRED QUALITIES
- Commitment to NCLR’s mission and programs and knowledgeable about LGBTQ communities and issues.
- Excellent project management skills; able to balance multiple competing priorities.
- Excellent organizational skills and attention to detail required.
- Resourceful and flexible.
- Excellent communication skills; diplomatic.
- Ability to maintain a healthy sense of humor in a fast-paced environment.
- A team player who is willing to take on additional duties and responsibilities as needed.

How To Apply

APPLICATION
Please submit your resume and cover letter through our online application: https://nclr.bamboohr.com/jobs/view.php?id=35. Applications will be accepted on a rolling basis until the position is filled. No telephone calls or emails please.

The National Center for Lesbian Rights affirmatively values diversity and seeks to hire staff that reflects the diversity of our communities. Transgender people, non-binary people, intersex people, people of color, formerly incarcerated people, and people with disabilities are particularly encouraged to apply.

NCLR provides reasonable accommodations for the application, interview, or any other aspect of the employee selection process to applicants with disabilities. Please e-mail humanresources@nclrights.org to request an accommodation.

NCLR is an equal opportunity employer. NCLR is committed to providing a work environment free of harassment, discrimination, retaliation, and disrespectful or other unprofessional conduct based on sex, sex stereotype, race, color, creed, gender, gender identity, gender expression, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, weight, height, military or veteran status, or any other characteristic or status protected by federal, state, or local law. This policy applies to all employment practices including hiring, benefits, promotions, training, disciplinary action, and termination.

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