Administrative Assistant (Part Time) American Liver Foundation. Pacific Coast Division. (San Diego Location)

American Liver Foundation

Pacific Coast Division

Mission Valley/Central Region San Diego

ADMINISTRATIVE ASSISTANT

(Part Time. 15 Hours/Week)

The American Liver Foundation (ALF) is the nation's leading non-profit organization promoting liver health and disease prevention. ALF’s mission is to promote education, advocacy, support services and research for the prevention, treatment and cure of liver disease.

PRIMARY FUNCTION/PURPOSE: This position reports to the Executive Director, providing administrative support with the packaging of sponsorship proposals for events within the Pacific Coast and Pacific Northwest Divisions.  Additional duties include assisting with office management, administrative support and bookkeeping for special events and programmatic activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:

• Create and maintain contact lists in Outlook, Excel and Engaged Donor.
• Prepare a timeline that shows when sponsorship proposals should be sent for each ALF event.
• Work with the Executive Director to create a sponsorship proposal for each ALF event.
• Prepare a sponsor request letter, with customization as necessary, for each ALF event and possible sponsor.
• Distribute sponsor request letters and sponsorship proposals via email, fax or mail.
• Maintain Excel document to track sponsor responses per event within computer filing system.
• Prepare and mail sponsor acknowledgement letters.
• Enter names and contact information into Engaged Donor.
• All other tasks as assigned.

QUALIFICATIONS:

• Excellent writing, communications and interpersonal skills.
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong phone skills and willingness to make cold calls.
• Ability to meet deadlines and stay organized.
• Self-motivated, enthusiastic and committed to excellence in work.
• Team-oriented and able to work in a fast-paced work environment.

EDUCATION:  Associates Degree (or equivalent in education, training and experience) required.

EXPERIENCE:  Minimum of 2 years work experience in a similar non-profit or office environment.

WORK ENVIRONMENT:

• This is a part-time position; work office location is the Mission Valley/Central Region of San Diego, CA.
• Telecommuting is not an option.
• Able and willing to lift/move event related materials weighing up to 25 lbs.

(EEO)

ALF will aspire to involve every segment of the community in every aspect of its work and will demonstrate its commitment to and accountability for an inclusive environment in which differences are recognized, respected, valued and celebrated.

ALF is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, disability or any other legally protected status with respect to employment opportunities. EO/AA Employer.

HOW TO APPLY:

Please email Scott Suckow at ssuckow@liverfoundation.org with your cover letter, resume and salary requirements.  Please include “Administrative Assistant” in the subject line.