Finance and Administration Associate (RE-POST)

NAPW seeks an experienced Finance and Administration Associate (FAA). Reporting to the Executive Office Manager (EOM) or designee, the Finance and Administration Associate will play a key role in the operation of the Organization. In addition to providing comprehensive, high-level, confidential administrative support to NAPW’s Finance and Administration/Operations function, the FAA serves as the first point of contact for all staff and guests.

This role will be instrumental in building foundational processes to help operations scale for future growth. The role requires someone with an obsession for detail and a consistent drive for following through. This role is an excellent opportunity for an individual seeking to demonstrate expertise in operations, project management, and administrative generalist experience. S/He will possess the ability to prioritize and react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the total picture.

The ideal candidate will be adept at using creative solutions to solve multi layered problems. The candidate will be comfortable working in a rapidly changing environment, excel at logistics and planning, and will also be committed to the mission of NAPW. S/He will be exceedingly well organized, flexible, and will enjoy the administrative challenges of supporting a small office of diverse people.

This Job Announcement is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. NAPW reserves the right to revise job duties and responsibilities as the need arises.

Responsibilities include (but are not limited to):

• • Executive Administrative support (Executive Director, Deputy Executive Director, COO, CFO, CHRO);
  • Administrative office services (includes serving as primary Receptionist);
  • Finance and Operations support (includes back-up payroll processing);
  • Development/donation support; Donor database management;
  • Travel coordination.

MINIMUM qualifications include:

• Bachelor's degree (B.A./B.S.) from an accredited four-year college or university;
• MINIMUM of three (3) years of full-time Office Management/Administration experience; preference for experience in progressively increasing levels of administrative support roles in Finance and Administration, Accounting or Operations;
• SOLID experience using Mac OS platform and equipment (NAPW is an 100% Mac environment);
• Advanced-level proficiency with solid, measurable experience in a variety of Mac OS computer software applications, social media platforms, and databases (REQUIRED: MS Office Suite, Gmail, Zoom, Google Docs, Social Media apps);
• Advanced-level proficiency with solid, measurable experience in Mac OS platform HRIS; Development/Donor management applications; Payroll processing (REQUIRED: QuickBooks online. QuickBooks desktop, Intuit);
• Proficiency in/solid working knowledge of, or trainability in (Mac OS platform): ADP-Run, ADP Workforce Now, Zenefits, SAGE, PayChex, ConCur, PeopleSoft, Network for Good, Raiser’s Edge, Great Plains, Fund EZ, 4D).

MINIMUM Requirements include:

• Bachelor's degree (B. A./B.S.) from four-year college or university;
• MINIMUM of three (3) years of full-time Office Management/Administration experience; preference for experience in progressively increasing levels of administrative support roles in Finance and Administration, Accounting or Operations;
• Attention to detail; Understanding of accounting rules and regulations; comfortable working with numbers and analyzing data;
• Willingness to learn new and/or proprietary computer applications as required;
• Requires a highly proactive approach, with the ability to plan and manage routine tasks and long-term projects with minimal supervision in a deadline-driven and fast-paced environment;
• Fluency in oral and written English;
• Ability to step into an active role immediately; proven ability to make sound judgments on a day-to-day basis;
• Superior organizational and time management skills, including the ability to multi-task;
• Meticulous about details and follow up; subscribes to the belief that no task is too big or too small;
• Able to navigate a complex organizational culture and manage a diverse set of personalities and professional personas in pursuit of getting the job done;
• Demonstrated alignment with NAPW's mission, values, and commitment to diversity, equity, and inclusion;
• Impeccable integrity, judgment, a balance of humor and diligence, humility and mission-driven ambition;
• SOLID experience using Mac OS platform and equipment (NAPW is an 100% Mac environment);
• Advanced-level proficiency with solid, measurable experience in a variety of Mac OS computer software applications, social media platforms, and databases (REQUIRED: MS Office Suite, Zoom, Google Hangout, Skype, InstaGram, Twitter, Facebook, LinkedIn, YouTube);
• Advanced-level proficiency with solid, measurable experience in Mac OS platform HRIS; Development/Donor management applications (REQUIRED: QuickBooks online. QuickBooks desktop, Intuit);
• Proficiency in/solid working knowledge of (Mac OS platform): ADP-Run, ADP Workforce Now, Zenefits, SAGE, PayChex, ConCur, PeopleSoft, Network for Good, Raiser’s Edge, Great Plains, Fund EZ, 4D).

APPLICATION DEADLINE: SEPTEMBER 1, 2020

REQUIRED SUBMISSIONS (MUST INCLUDE ALL ITEMS LISTED BELOW):

1) Cover Letter which must include all of the following elements:

       a) Your personal & professional motivation for seeking this position.

        b) A discussion of what makes you the ideal/best candidate for this position.

        c) Salary Requirement.

        d) Indicate where you found this Job Announcement.

2) Resumé

3) Complete contact information for three (3) professional references [AT LEAST ONE (1) MUST BE FROM YOUR CURRENT OR FORMER IMMEDIATE SUPERVISOR.]

INSTRUCTIONS:   NO PHONE CALLS OR FAXES PLEASE.

All submissions must be sent VIA EMAIL ONLY   To:   NAPWjobs@AdvocatesForPregnantWomen.org

SUBJECT:  ATTN: Human Resources – NAPW Finance and Administration Associate (AUG 2020)