Pierce College Foundation Accounting Supervisor (Fiscal Analyst 4)

Position Summary
The mission of Pierce College is to create quality educational opportunities to a diverse community of learners to thrive in an evolving world.

The Pierce College Foundation Accounting Supervisor (Fiscal Analyst 4) is a senior level supervisory accountant who works independently to perform a variety of complex fiscal support functions and to communicate financial policies to members of the district. The incumbent provides fiscal oversight to the Foundation’s (a 501c3) accounting work. The incumbent performs budget and accounting duties, analysis, a variety of reconciliations, and financial reporting. This position also supervises an additional accounting and fiscal services staff member who is responsible for the day to day work. This position actively supports and engages in the College's mission, core themes, and values of learning, integrity, respect, accountability and sustainability. The incumbent shows a deep commitment to the involvement and engagement of colleagues, students, and community members, honoring a commitment to anti-racism, professional, and organizational growth.

This position reports to the Associate Vice President for Fiscal Services and requires regular and consistent attendance.

Essential Functions: 
Reporting

• Preparation of complex reports for internal and external parties, including but not limited to: the State Auditor's Office, external auditing entities, and the Board of the Pierce College Foundation.
• Assists the Associate Vice President with the preparation of FASB-compliant financial statements for the Pierce College Foundation.
• Reconciles bank accounts and investment accounts.
• Initiates and develops fiscal management reports as required for effective accounting and management practices.

Leadership & Supervision

• Provides management guidance to staff for long-term fiscal cyclic requirements; determines deadlines and plans staffing requirements for special fiscal projects; initiates and develops fiscal management reports as required for effective accounting and management practices.
• Interviews and hires applicants, trains new employees, assigns and schedules work, acts upon leave requests, conducts annual performance evaluations and recommends necessary disciplinary actions.
• Provides opportunities for individual skill development and knowledge through training, coaching, and meaningful and timely evaluation. Focuses employees' attention on their contributions to District attainment of its vision, mission, and values.

Foundation Accounting and Internal Controls

• Maintain ledger accounts and analyze fiscal data.
• Develop or recommend working procedures to improve fiscal operations.
• Assist higher-level staff with financial summary information, analysis of financial reports, and development of working fiscal procedures.
• Review trial balances and prepare adjusting entries.
• Prepare and complete year end closing.
• Assist auditors.
• Analyze, review and make recommendations for the accelerations of revenue transfers.
• Develop and maintain internal controls to safeguard the Foundation's resources and assets.
• Balance the need for internal controls with best practices for effective and efficient operations.
• Provide fiscal support for Foundation fundraising events, such as assisting at registration and check out. Coordinates and oversees employees who volunteer to perform cash handling duties at these events, which often occur outside of business hours.

Team Work

• Participates with and serves as backup for other Finance Department activities, including but not limited to: mailing of Refund, Accounts Payable, Payroll, and Financial Aid checks.
• Assists in preparation of records annually for archival.
• Completes special projects as assigned by the Director of Budget and Finance or Associate Vice President of Fiscal Services.

Required Education:

• Some college level coursework including at least 15 quarter, or 10 semester, hours in accounting, auditing, or budgeting from an accredited college or university.

Required Experience:

• Experience with data entry.
• Experience monitoring expenditures and reconciling funds and accounts.
• Comprehensive understanding of generally accepted accounting principles (GAAP).
• Computer literacy; experience using spreadsheets, word processing and fiscal management software.

Special Requirements:

• The successful candidate must consent to and pass a criminal records background check after a conditional offer of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability to perform in this position.

Required Competencies: Knowledge, skills, abilities, traits and characteristics:  

• Working knowledge of accounting standards and fiscal requirements for 501(c)(3) organizations. Ability to perform budget analysis, a variety of reconciliations, and financial reporting for 501(c)(3) organizations.
• Ability to work with a complex fund structure, detailed budgets, and extensive chart of accounts.
• Interacts effectively with others to establish and maintain smooth working relationships. Works effectively and productively with others. Expresses a deep commitment to the involvement and engagement of colleagues, students and community members. Enables employees to grow and succeed through feedback, instruction, and encouragement.
• Adapts to changing business needs, conditions, and work responsibilities. Manages time and priorities to ensure assignments are completed in a timely and effective manner.
• Critical, creative, reflective thinker; will question, search for answers and meaning; evaluate ideas and information and develop ideas that lead to action. Makes timely and data informed decisions when working towards goal/task completion.
• Ensures compliance with assigned budget expenditure limits, and maximizes value to the College in resource expenditure decisions.
• Actively supports and engages in Pierce College's mission and core theme for equity, diversity, and inclusion in order to provide access and support for our diverse community of learners. Honoring a commitment to anti-racism, professional and/or organizational growth

Terms of Employment:

This is a full-time (40 hours per week) classified, overtime-exempt position with the Pierce College District. This position is permanent after serving a 6-month probationary period. The primary work location will be at Pierce College Fort Steilacoom campus. Occasional travel to Pierce College campuses or sites will occur. Work hours are between 8:00 a.m. and 5:00p.m. Monday through Friday with occasional evenings and weekend work, and occasional travel as required. This position may be subject to reassignment between campuses or sites. This position requires regular and consistent attendance.

Salary & Benefits: 

The starting salary of this position is $5,214.00 monthly dependent upon qualifications, with periodic increments up to $6,198.00 monthly. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long-term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr- benefits

Physical Work Environment:

This position is required to work indoors in an open office environment, which requires visual concentration on detail, dexterity, precision, and is subject to frequent noise and interruptions.

Reasonable Accommodation:

Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

Screening & Interview Process:

Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.

Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration.

Conditions of Employment:

Pierce College is a “fully vaccinated campus” under the state’s higher education guidance, which means that COVID-19 vaccination is highly encouraged for all employees and students.
Prior to the start of employment, finalist(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law RCW 28B.112.080.

An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.

Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.

Bargaining Unit:

This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).

Equal Opportunity:

The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.

For more information about this position or assistance regarding your application, contact Human Resources at: jobs@pierce.ctc.edu 

Questions regarding equal employment opportunities or discrimination may be directed to the following:

Sean Cooke - Title IX Coordinator

(253) 840-8472

Davi Kallman - ADACO/Section 504 Coordinator

(253) 912-3715

Deena Forsythe - Interim Vice President for Human Resources

(253) 964-6586

Paula Henson-Williams - District Affirmative Action Officer

(253) 864-3229

Application Requirements:

To be considered for this position, applicants must:

• Meet the required qualifications as outlined in this announcement.
• Complete the online application profile at: https://www.pierce.ctc.edu/hr.
• Apply for the specific job opening.
• Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. (Cover Letter)
• Upload (attach) detailed résumé of all educational and professional experience. (Résumé)
• Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: https://www.naces.org/members (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
• Upload (attach) a list of at least three (3) professional references with names, telephone numbers, and e-mail addresses. At least one reference must be your current or most recent supervisor. Letters of recommendation will not be accepted. (References)
• Provide a response to the following question. (Supplemental Question):  How does this position impact the College's goal to support all students and to achieve racial and social equity in pursuit of mission? Please limit your response to a maximum of 500 words.

Special Note: To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date.