Full-time Executive Assistant/Program Associate

Title: Full-time Executive Assistant/Program Associate

Hours: 40 hours per week, FTE, Exempt

Payment: $80,000 to $90,000 per year, DOE

Location: Remote (Must live on West Coast/Pacific Standard Time Zone). Some travel required.

Preference for candidates who reside in the Greater Bay Area or California. Compensation does not include relocation fees.

Start Date:  Applications will be reviewed on a rolling basis; candidates are encouraged to apply as soon as possible. Start date between October 15-November 15.

Organization Overview:

The Peggy and Jack Baskin Foundation was founded in 2008 to center the margin, creating and supporting strategies to reach gender and racial equity. We focus on intersectional feminism, improving the lives of women, girls, and gender expansive individuals, and promoting educational equity for all community members. The Peggy and Jack Baskin Foundation awards grants to nonprofit organizations primarily in Monterey and Santa Cruz Counties (the tribal lands of the Amah Mutsun, Ohlone, Chalon, Awaswas, and Esselen nations), occasionally in the Greater San Francisco Bay Area, and organizations and programs with statewide impact across California or national impact across the US. We fund solutions for each of the barriers that women, girls, and gender-expansive individuals face. The Peggy and Jack Baskin Foundation believes that intersectionality is an essential principle in our grant-making, and we intentionally prioritize women of color throughout all our funding areas. More information about the Foundation can be found at http://baskinfoundation.org/.

Reports to: Executive Director

Location: This is a remote position. However, candidates must have flexibility with availability for some travel. If local, travel to Monterey and Santa Cruz, CA is required two to four times a month, for outside, Covid-safe events. Preference for candidates who reside in the Greater Bay Area or California. Compensation does not include relocation fees. Must live on the West Coast/Pacific Standard Time zone.

Requirements:

Position responsibilities include, but are not limited to:

• Co-development of program guidelines, requests for proposals, publicity, and community outreach regarding grant initiatives
• Applying intersectional feminist knowledge to written materials
• Thought partnering with Executive Director on new operational and programmatic initiatives
• Managing correspondence, application/proposal submittal, dispersal of funds tracking, and reporting requirements for grant program
• Responding to general inquiries about the Foundation; read, research and route inbox correspondences, and support executive communications
• Co-development of and maintenance of scholarship guidelines, application and related materials. Maintaining a grant/scholarship recipient database. Provide support to scholarship recipients in fulfilling administrative requirements of scholarship program.
• Synthesis of summaries, analyses, and charts on topics such as finances, grant programming, etc.
• Tracking Foundation expenditures and conducting cash flow/expenditure forecasting
• Creation of presentations and/or other content
• Tracking on-going and relevant “best practices” regarding intersectional feminism and conducting research for the Foundation
• Conducting desk research on prospective grantee partner organizations
• Preparing agendas and materials for Board meetings and transcribing minutes
• Updating and managing Foundation website
• Track commitments of the Executive Director, seeing them through to completion
• Virtual filing/scanning, and organizing
• Representing the Foundation at community events throughout the Bay Area (depending on candidate’s location) and at online events, as needed

Required qualifications:

• Bachelor’s degree (do not apply if you do not have at least 3 years of post-diploma work experience)
• 2-5 years of experience working in administration, at a foundation, or in the nonprofit sector
• Demonstrated interest in the Foundation’s funding areas and a passion for intersectional feminism, social, racial, and gender justice
• Excellent multi-tasking and organizational skills with outstanding attention to detail and follow through
• Excellent writing skills
• Willingness to initiate and support tasks at all levels; ability to work independently and as part of a team
• Exceptional judgement and time management skills; ability to hold self accountable for producing high-quality, timely results
• Adaptability to changing environments and diverse work demands
• Strong communication and interpersonal skills
• Open to feedback; regularly seeks feedback on performance and areas for growth
• Excellent skills in data management in Microsoft Excel
• Proficiency in MS Office Suite (Outlook, Word, Excel, Power Point), Box or Dropbox and other online information management applications
• Flexible availability
• Ability to commit to position for at least 3-5 years

Additional qualifications:

• Experience with QuickBooks desired, but not required
• Experience with website development desired, but not required
• Residence in Santa Cruz or Monterey Counties in California, or in California, preferred

The Peggy and Jack Baskin Foundation has implemented a mandatory vaccination policy requiring COVID-19 vaccinations for all employees. Staff are required to provide proof of up to date COVID-19 vaccination and booster prior to employment and prior to conducting any travel or in-person meetings on behalf of our organization, unless there is an approved valid medical reason not to be vaccinated. In accordance with our duty to provide and maintain a workplace that is free of known hazards, we are adopting this policy to safeguard the health of our employees and their families, our partners, and the community at large, from infectious diseases that may be reduced by vaccinations.

Racial, Social and Gender Justice:

THE PEGGY AND JACK BASKIN FOUNDATION IS AN EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYER.

It’s important that our board and staff have deep connections and experience with the diversity of people, organizations, and movements our work supports. As such, we especially seek applications from Black, Indigenous, and People of Color, women, people of all genders, and LGBTQI2+ people and people whose lived experience informs their social justice work.

Compensation and Benefits:

This is a full-time, exempt position, working 40 hours per week. Compensation is $80,000 to 90,000 per year, dependent on experience.

• 401(k)retirement plan (4% match after 6 months of employment)
• For FTE, we provide 15 days paid vacation to start (20 days after two years, 25 after 4 years) plus two-week year-end holiday closure, 10 days of sick leave, 13 paid federal holidays. We also provide two activist days/month to encourage our employees to dedicate time to the causes that matter to them.
• We provide paid parental leave, flexible schedule, health and dental insurance benefits, and fitness and wellbeing reimbursements.

Physical demands and work environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job’s essential functions. While performing the duties of this job, the employee is frequently required to remain in a stationary position for long periods while operating a computer; communicate on a telephone and computer and in person; read and write; apply logic and focus attention in the presence of distractions. Occasional requirements are to attend events, travel by plane or car, move about in order to utilize office equipment, etc.

To apply:

Please follow the instructions to apply. Not doing so may affect your qualification as a potential candidate.

• Please upload a cover letter, resume and writing sample (sole author- at least two pages) through idealist.org at: https://ideali.st/dHPMQD
• Please tailor your cover letter to this position, and explain how your background and experience have prepared you for this role.
• DEI Statement: On the page after your cover letter, please include a paragraph or two addressing your understanding of and/or experience with the barriers facing traditionally underrepresented groups and your past contributions to diversity, equity, and inclusion through professional or public service.
• Qualified candidates will be notified for an interview.
• Resumes without cover letters or writing samples will not be reviewed.
• Applications will be reviewed on a rolling basis; candidates are encouraged to apply as soon as possible.