Education & Facilities Intern

Do you love good design? Do you believe the world needs more inspiration these days? Would you like to help make this happen?

About Letterform Archive

Letterform Archive is a nonprofit center for inspiration, education, and community. We offer hands-on access to a curated collection of over 100,000 items related to lettering, typography, calligraphy, and graphic design. Every year, we welcome thousands of visitors from across the world, including students, practitioners, and design admirers from every creative background.

In addition to hosting visits and public events, the Archive serves a global community through social media, an online archive featuring state-of-the-art photography, and a book program that draws from the collection as well as publishes new work from its contributors. We offer courses and workshops in type design, calligraphy, and typography. We also curate exhibitions of our holdings and organize lectures by visiting artists and designers.

As a close-knit team of typophiles, lettering lovers, graphic design fans, and book arts enthusiasts, everyone at the Archive — regardless of role — helps in some way to promote the collection, offering tours, assisting at events, or engaging with the design community at large.

Responsibilities

• Serves as a key player on the Education team, assisting the manager and director with our educational, promotional, and team-building events, programs, and workshops throughout the year.
• Assists with posting events and workshops online.
• Communicates via email, phone, and/or in-person with vendors, speakers, instructors, and participants, as needed.
• Some social media to promote our educational programs.
• Supports the manager with logistical and administrative details, including creating agendas, attending meetings, taking detailed notes, scheduling appointments, calendaring events, booking travel and accommodations, developing and maintaining filing systems, reconciling expense reports, handling and shipping packages, etc.
• Maintains records, as needed, of bookings, budgets, and payments for all events and workshops.
• Assists with creative decisions related to events and workshop planning.
• Attends meetings related to events and workshops to act as a second point of contact.
• Ad-hoc duties during events include, but are not limited to, serving as a teacher’s assistant, welcoming guests, keeping our space tidy, and training and tracking volunteers.
• Helps set up and dismantle events efficiently through to completion.
• Fills in for Education & Facilities Manager when she’s out of the office.
• Assists with facilities management, including helping to keep our space tidy, maintaining and ordering supplies, and reporting on maintenance issues that need to be addressed. Some of the work may be physically demanding.

Minimum Qualifications

• Experience assisting managers of events and/or facilities, serving as a host in a restaurant or hotel, and/or providing other tasks in the hospitality industry.
• Proficient in MS Office (MS Excel and MS Word, in particular), familiar with Adobe products, has an ease with computer technology (especially Macs), and quickly adapts to new computer apps.
• Excellent time management skills and the ability to prioritize and work independently.
• Great attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask.
• Working toward or has completed some level of postsecondary education.

Ideal Qualifications

In addition to the minimum qualifications above, an ideal candidate would have some, but not necessarily all, of the following qualifications as well:

• Experience working in archives, museums, or  special collections.
• Knowledge of or deep interest in lettering, typography, graphic design, and related printing arts.
• Creative, outside the box thinker, who is eager to contribute new ideas.
• Excellent networker and team player.
• Has a passion for planning special events and is eager to learn more and do more in this realm.
• Personable and presentable.

Physical Demands

The Education & Facilities Intern will be required to move around the Archive’s 7,000 square foot + space, including pushing around chairs and tables, climbing ladders, lifting items that weigh less than 10 pounds, etc. There will also be desk-based computer tasks, including using a computer screen for lengthy periods of time, typing, and making phone calls.

The Archive will provide reasonable accommodations to an employee with a disability who requires accommodations to perform the essential functions of their job.

COVID-19 Vaccination Policy

To ensure the health and safety of the Archive’s community, all newly hired employees of Letterform Archive are required to be fully-vaccinated against COVID-19 as a condition of employment, absent qualifying exemptions for medical, religious, or other reasons in accordance with all applicable laws.

Fair Chance

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Equal Opportunity and Non-Discrimination

Letterform Archive is an equal opportunity workplace, community, and place of learning. The Archive does not discriminate in employment or in offering educational services and programs. Learn more.

Location

This is a hybrid role that we anticipate working on site at Letterform Archive’s offices in San Francisco 3-4 days per week. This is not a remote position.

Position Type and Work Schedule

This is a part-time internship position working 25 hours per week during the Archive's normal office hours in addition to occasional nights and weekends as required.

Compensation

The pay rate for this role is $20 per hour and includes the following perks:

• Waived tuition to Archive workshops
• Complimentary Archive membership

You will be surrounded by — and able to interact with — beautiful, meaningful materials from the Archive’s collection, as well as a diverse and dynamic community of those who love letters and design. Your colleagues will be a small group of people who are passionate about the organization and eager to share their enthusiasm through their work.

Please apply by submitting a résumé and a short cover letter explaining your interest in this position at letterformarchive.org/careers by Sunday, October 29, 2023.

You may address your cover letter to the “hiring team” and it should be no more than one page. The most effective cover letters explain your interest in the Archive and this position, and make clear how your qualifications match this role’s responsibilities.

Letterform Archive is committed to providing reasonable accommodation to individuals with disabilities. If you are an individual with a disability and need assistance applying or have questions about accommodation during the hiring process, please email hr@letterformarchive.org.