Donor Relations/Special Events Manager

Donor Relations/Special Events Manager

Donor Relations/Special Events Manager 150 150 nrandle
TASC, Inc.
Published
September 14, 2023
Location
Chicago
Job Type
Contact Name (not public)
Nicole Randle
Main Phone
312-573-8355

Description

TASC, Inc. (Treatment Alternatives for Safe Communities) is an Illinois-based nonprofit agency that provides specialized case management and client advocacy for people who are involved in courts, jails, prisons, foster care, and public health systems. In most of TASC’s programs, clients are referred to TASC because of substance use or mental health conditions. At our foundation, TASC services are designed to increase health and recovery, and reduce incarceration and recidivism. In addition to providing assessment, case management, and an array of other direct services across Illinois, TASC helps inform public policy and provides consultation and training services nationally and internationally.

Position Summary: The Donor Relations/Special Events Manager is responsible for cultivation and stewardship strategies of creating prospects and working with identified donors. The Donor Relations/Special Events Manager also assists with the planning and logistics necessary for successful special events and development work in order to maximize the agency's overall fundraising effectiveness. A primary focus of the Donor Relations/Special Events Manager position is to assist TASC in maintaining strong donor relationships through accurate and responsive data tracking in the agency CRM system.

Overview: TASC is seeking an experienced professional to serve as the agency lead on donor relations and special events. This person will join our goal oriented development team and further advance our donor services practices and use data to drive strategy and results. Special events planning, coordination, and day of event oversight and leadership is required. This position will be responsible for entering, receipting and acknowledging donations; managing the integrity/data health of the donor database; pulling reports, queries, and mailing lists; researching donors and prospects; bringing relevant data to the team to inform decisions. This person will report to the Senior Director of Development.

Donor Relations:

  • Responsible for providing cultivation and stewardship strategies developed to reach out to prospective and identified annual fund donors.
  • Pull weekly donor reports and ensure completion of the reports by the Development team.
  • Supports Senior Director of Development in audits and reconciliation of gifts and coding with finance department at month, quarterly year-end, and as needed
  • Ability to build effective professional working relationships internally and externally.
  • Front-line team member responsible for responding to donor requests and questions
  • Responsible for managing the inventory and ordering of team supplies (marketing and TASC giveaways)
  • Ensures all receipts and invoices are submitted in a timely manner and properly coded
  • Responsible for pulling mailing and donor lists for department projects
  • Stays abreast of all database software enhancements and communicates them regularly to the team
  • Conducts prospect research and wealth screening to create donor profiles as needed
  • Responsible for creating donation forms and event sites and other materials for prospecting
  • Responsible for CRM: entering and receipting gifts and pledges, campaign pledges and individual gifts are accurately and in a timely manner

Special Events:

  • Leads in the development of strategies and messaging as it pertains to TASC's special events
  • Coordinates the management of special events components from inception to execution.
  • Identifies opportunities to promote special events to the public.
  • Coordinates with vendors and sponsors on all event related activities/business.
  • Develops event timelines and checklists.
  • Assists in keeping event participants engaged and delighted.
  • Facilitates the implementation and communication with sponsor cultivation and benefits and works closely with Communications & Marketing
  • Serves as Special Event lead in managing event software for ticket purchases, guest registration, raffles, auction, fund the need, and other related activities.
  • Assists in keeping donors and sponsors engaged and delighted about upcoming events.
  • Participates in evening and weekend events and activities as required.
  • Administrative support to the Development Team: recording donor notes, meeting preparation, communicating with stakeholders, supporting volunteer events, fundraising events and annual appeals
  • This role requires splitting time between public-facing and internal tasks
  • Effective communication skills, both oral and written; attention to detail, and ability to multi-task, and stay organized.
  • Presents the agency in a manner in keeping with TASC's core values and mission and serves as an excellent steward of TASC.
  • A self-starter who enjoys interacting with others as well as diving into data for long stretches will excel in this role

Education & Experience:

  • Bachelor’s degree preferred and/or three years' lived or professional experience.
  • Ability to use CRM systems (Bloomerang), Constant Contact and other applicable software and databases.
  • Demonstrated proficiency in the Microsoft Office suite/Excel and PowerPoint
  • Demonstrated experience in donor cultivation
  • Demonstrated experience in planning and executing special events
  • Strong editing, writing and budget development skills.
  • Ability to support a culture of diversity, equity, and inclusion.
  • Ability to take initiatives and have creativeness
  • Ability to operate in a goal oriented work setting
  • Flexibility in thinking and approaches to leading group discussions
  • Excellent verbal, written, and interpersonal communication skills.
  • Excellent time management skills with a proven ability to meet deadlines

Required Skills & Abilities:

  • Donor Cultivation and Special Events Expertise
  • Planning/Organizing
  • Data Management/Utilization I CRM knowledge and expertise
  • High degree of accountability and professionalism
  • Advanced interpersonal, collaboration and teamwork, and relationship building skills
  • Ability to balance goals and time management flexibility for process adaptations as needed.
  • Excellent problem-solving and analytical and critical thinking skills.

How To Apply

If you are interested in this position, please visit the TASC website at www.tasc.org and apply online.

TASC is an Equal Opportunity Employer. It is our policy to provide equal treatment opportunities for all employees and applicants for employment. No person shall be discriminated against or harassed because of race, religion, color, sexual orientation, age, national origin, disability, veteran or military status or any other protected status in accordance with federal and state law. TASC is a drug-free workplace.