Coordinator, Theater Operations & Venue Sales

Description

Coordinator, Theater Operations & Venue Sales

Job Type

Full-time

Description

POSITION: Coordinator, Theater Operations & Venue Sales

DEPARTMENT: Theater Operations

LOCATION: New York

REPORTS TO:  Director of Theater Operations

ABOUT FLC

For over 50 years, Film at Lincoln Center has been dedicated to supporting the art and elevating the craft of cinema and enriching film culture. Film at Lincoln Center fulfills its mission through the programming of festivals, series, retrospectives, and new releases; the presentation of podcasts, talks, and special events; and the creation and implementation of artist initiatives. Since its founding in 1969, this nonprofit organization has brought the celebration of American and international film to the world-renowned Lincoln Center arts complex, making the discussion and appreciation of cinema accessible to a broad audience and ensuring that it remains an essential art form for years to come.

ABOUT THE ROLE

The Coordinator, Theater Operations & Venue Sales position reports to the Director of Theater

Operations and supports FLC’s venue sales and venue operations initiatives. Responsibilities will include

tasks related to venue rentals/supporting clients, supporting special event activations within FLC spaces,

and project coordination/workflow tracking for FLC equipment and third-party vendors.

PRIMARY DUTIES & RESPONSIBILITIES:

Supports FLC Venue Rental initiatives under the direction of the Director, including:

• Answering general inquiries via phone and email
• Providing venue tours to interested parties
• Generating estimates, venue contracts, and invoices
• Serving as a liaison between renters, FLC, and required support staff in order to deliver high-quality experiences for all involved parties.
• Organizes documents that support Venue Sales initiatives including rate cards, websites, sales decks, vendor lists, and venue       guides;
• Generating regular reports on completed/contracted rentals and possible business;
• Conducts research on similar venues, rates, and best practices;
• Provides support for special activations of FLC spaces such as donor events, partner festivals, and New York Film Festival insuring standard forms and documents are completed and distributed;
• Coordinates the maintenance of FLC Venues, working closely with Lincoln Center of the Performing Arts facilities staff (Porters, Carpenters, Electricians, Security, etc) as directed;
• Maintains contacts database for key vendors that serve FLC spaces and equipment;
• Maintains Theater Operations maintenance and service logs, tracking work required to keep our spaces and cinemas in top form; Generates quarterly aging reports for FLC equipment;
• Generates research and reports on a wide range of facilities, theater management, and venue operations topics at the direction of the Director of Theater Operations.

REQUIRED EXPERIENCE/SKILLS:

• 2-3 years of experience in venue operations and sales
• Strong customer service and relationship management skills
• Strong attention to detail
• Comfortable working with spreadsheets, workback schedules, and timelines
• The position may require some work outside normal office hours including work on weekends

Travel

<10% Travel (Travel is currently frozen – this estimate assumes travel will re-open in the next year as COVID-19 abates)

What we Offer

• Work that makes a difference—the opportunity to contribute to an important mission.
• Competitive and comprehensive compensation and benefits package.
• Generous paid time off benefits.

This role will be a union position. This is a full-time, exempt position and eligible for benefits

Film at Lincoln Center is committed to a workforce representative of the varied audiences we are privileged to serve. We provide a work environment that does not discriminate based on race, color, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, genetic information, or any other basis protected by applicable law. Film at Lincoln Center prohibits harassment of applicants or employees based on any of these protected categories