Chief Financial & Administrative Officer

Remote, US/Canada Based

$196,000 - $255,000

WHO WE ARE

The Partnership on AI is the leading forum addressing the most important and difficult decisions on the future of AI.

We are a non-profit that invites diverse voices into the process of technical governance, design, and deployment of AI technologies.

Our essential Partners work together across industry, academia, and civil society to understand the implications of AI advancements and ensure they benefit society equitably.

Through dialogue, insight, education, and guidance, PAI informs responsible AI solutions and identifies opportunities to address humanity’s pressing challenges.

Our vision is a future where Artificial Intelligence empowers humanity by contributing to a more just, equitable, and prosperous world. Our mission is to bring diverse voices together across global sectors, disciplines, and demographics so developments in AI advance positive outcomes for people and society.

If you are committed to a future of responsible AI and you are interested in joining the Partnership on AI in our quest, we genuinely appreciate your interest and we want to hear from you.

ROLE SUMMARY

Reporting to the CEO, the Chief Financial and Administrative Officer will oversee all of the financial, administrative and governance matters of PAI. This important financial and administration leadership role will facilitate the cross-organization work of PAI’s Executive Team and support the CEO in the accountable administration of PAI’s Board of Directors.

The CFAO is responsible for all financial and administrative matters of PAI including the finances and accounting, governance support, operational and annual planning, performance indicator setting and measurement, human resources and diversity, equity and inclusion, IT, Salesforce, facilities and legal matters. Managing a current team of 6 people, the Head of Operations and Head of Human Resources report directly to this Executive role.

WHAT YOU’LL DO

Finance & Revenue

• Act as a key partner to the CEO, creating and maintaining financial policies and procedures.
• Provide financial guidance and counsel on all matters relating to the finance and administrative functions of PAI including operational planning, budgeting and forecasting, performance measurement and analysis.
• Develop and execute the financial strategy of the organization, including conducting short- and long-term financial modeling.
• Oversee financial controls and accounting procedures to comply with best practices and legal requirements.
• Oversee the collection of membership fees from partner organizations
• Prepare and present monthly and annual financial plans and budgets
• Advance the CEO’s strategic growth priorities of international reach and diversification of funding sources.
• Leverage a detailed understanding of ‘what’s driving the numbers’ to act as a key strategic and operational contributor to the overall growth of the organization.

General Administration, HR, and Legal Support

• Support the CEO by managing the administration of the governance of the organization, including the governance calendar, board committee administration and coordination of timely and accurate reporting to the Board.
• Facilitate the cross-organizational priority-setting and collaboration of the Executive Team to ensure seamless finance, HR, IT, CRM, and legal support to PAI’s programs, research, communications, policy and fundraising teams.
• Adhere to Management Best Practice standards by providing hands-on leadership, guidance, mentorship and performance management to direct reports - Head of Operations and Head of Human Resources - plus greater Operations team members.
• Serve as a champion for diversity, equity and inclusion, ensuring that an organization-wide DEI agenda and action plan is in place and implemented.
• Ensure that the finance, IT, HR, CRM, legal and governance structure of the organization is aligned to function optimally for efficiency.

Compliance & Governance

• Coordinate the organization’s financial and tax reporting activities
• Manage relationship with the audit firm for annual audit/income tax activities and all related matters.
• Conduct financial risk assessments and provide mitigation strategies to the CEO and Board.
• Assess current third party agreements and contracts and assist where necessary to ensure they are appropriate, effective and scalable.
• Ensure appropriate internal controls are developed and in place for the benefit of all stakeholders and the more efficient operation of the business.
• Put measurements and reporting dashboards into place enabling real time assessment of performance and forecasting for future opportunities.

PREFERRED QUALIFICATIONS

• A graduate degree in a relevant field (e.g. finance, accounting) and/or 15+ years of relevant experience with a minimum of 10 years leading the finance activities of a 30+ person, international, non profit organization.
• Accreditation and/or certification as a financial and/or accounting professional.
• A proven track record of significant senior leadership experience managing a portfolio of administrative functions including nonprofit governance, IT, HR, legal, and facilities.
• Proven experience supporting the administration of an accountable and transparent governance structure and calendar for a non-profit organization.
• Significant risk management experience including having worked with outside legal counsel and managing an administrative team to implement clear and accountable contracting processes, legal agreements, partnership memoranda and other documentation.
• Experience working with a Board Audit Committee to support their selection of an independent audit firm.
• An ability to drill down and understand what drives the business; establish relevant KPIs and metrics that will improve forward looking decision making and predictability for the business.
• A demonstrable ability to contribute and engage in a strategic and meaningful way by proactively supporting a growing Executive Team and at the Board level.

Preferred Leadership Competencies:

Planning & Objective Setting: Systematic in approach to work. Produces action plans in which objectives are defined and steps for achieving them are clearly specified. Plans by breaking down a large task into subtasks. Develops plans that anticipate obstacles. Is realistic about time-scales and builds in appropriate checkpoints, milestones and controls in order to ensure that desired results are realized.

Financial Acumen: Applies appropriate financial principles; Understands situations in terms of resources allocated, costs, revenue, added-value and return on investment.

Role Expertise: Demonstrates critical technical or professional knowledge/skills related to the role. Has thorough knowledge of relevant products, services and methods. Expands technical knowledge/skills and keeps up-to-date in own area of expertise

Board, Partner and Internal Client Orientation

Strives to provide board, partners and internal clients with personalized and efficient service. Anticipates needs and quickly follows up on complaints. Monitors and acts on measures of satisfaction.

Results Orientation: Focuses strongly on achieving agreed upon outcomes and ensures that key objectives are met. Conveys a sense of urgency and drives issues to closure. Aims to improve upon past performance. Establishes ambitious personal targets and strives to achieve them.

Communication: Expresses ideas in a clear, fluent and concise manner. Written and oral arguments are compelling and responsive to the needs of the audience. Comprehends communications from others and responds appropriately.

Collaborative Style: A team player, who works effectively in a team-based organization, collaborates cross- functionally across multiple stakeholders, exercises influence diplomatically and builds trust and credibility at all levels. Someone who builds consensus and achieves agreement on key priorities.

Equity and Inclusion: Fluent with the principles of diversity, equity and inclusion including a commitment to racial equity and anti-racism.

Qualities That Are Important To Us:

• Builds Trust: Able to be transparent by being authentic, conveying trust and communicating openly while involving key stakeholders in decision-making

• Visionary: Able to take a long-term perspective, conveying a belief in an outcome, and displaying the confidence to reach goals

• Inspirational: Able to inspire and motivate others in a positive manner

• Courageous: Able to seek out opportunities for continuous improvement, and fearless in intervening in challenging situations

• Decisive: Able to make informed decisions in a timely fashion

• Personal Development: Able to seek opportunities for individual personal development

Other Considerations

• Must be eligible to work in the United States or Canada; we are unable to sponsor visas at this time
• Must be fully vaccinated against the Covid-19 virus as per PAI’s Employee Policy

Additional Information

We know that research has shown that some potential applicants will submit an application only when they feel that they have met close to all of the qualifications for a role—we encourage you to take a leap of faith with us and submit your application as long as you are passionate about working to make real impact on responsible AI. We are very interested in hearing from a diverse pool of candidates.

PAI offers a generous paid leave and benefits package, including: Twenty vacation days; three personal reflection days; sick leave and family leave above industry standards; high-quality PPO and HMO health insurance plans, many 100% covered by PAI; Dental and vision insurance 100% covered by PAI; up to a 7% 401K match, vested immediately; pre-tax commuter benefits (Clipper); automatic cell phone reimbursement ($75/month); up to $1,000 in wellness & professional development funds annually; $250 one-time reimbursement for home office setup; $150 per month or $1800 per year to access co-working space; regular team lunches & reading days; opportunities to attend AI related conferences and events and to collaborate with our roughly 100 partners across industry, academia and civil society. Please refer to our careers page for an updated list of benefits.

PAI is headquartered in San Francisco, with a global membership base and scope. This role is eligible for remote work within Canada and the United States with no requirement to be located in San Francisco. We do not offer visa support for this position at this time.

PAI is proud to be an equal opportunity employer. We celebrate diversity and we are committed to creating an inclusive environment in all aspects of employment, including recruiting, hiring, promoting, training, education assistance, social and recreational programs, compensation, benefits, transfers, discipline, and all privileges and conditions of employment. Employment decisions at PAI are based on business needs, job requirements, and individual qualifications.

PAI will consider for employment qualified applicants with criminal histories, in a manner consistent with the San Francisco Fair Chance Ordinance or similar laws.

The Partnership on AI may become subject to certain governmental record keeping and reporting requirements for the administration of civil rights laws and regulations. We also track diversity in our workforce for the purpose of improving over time. In order to comply with these goals, the Partnership on AI invites employees to voluntarily self-identify their gender and race/ethnicity. Submission of this information is voluntary and refusal to provide it will not jeopardize or adversely affect employment or any consideration you may receive for employment or advancement. The information obtained will be kept confidential.

HOW TO APPLY

To apply please send a cover letter and resume by June 30, 2022. Applications may be accepted after deadline on a rolling basis until the role is filled.

Only complete applications will be reviewed.

Please  apply via website