Administrative Coordinator

Fairplay (fairplayforkids.org) is the leading watchdog of the children’s media and marketing industries and the only organization dedicated to ending child-targeted marketing. Our work routinely makes headlines around the world, and our advocacy has forced some of the world’s biggest corporations – including Google, Disney, Mattel, and Amazon – to change their marketing and data collection practices. Fairplay is the home of the Screen Time Action Network.

Fairplay’s Screen Time Action Network is  global coalition of children’s screen time activists and advocates working to reduce excessive technology use harming children, adolescents, and families. We offer curated resources regarding screen time challenges to professionals, educators, and families; we host 7 Work Groups where members collaborate on advocacy and resource creation; and we work with partners to support children’s health and wellbeing in the digital age.

Fairplay is a fiscally sponsored organization of TSNE (tsne.org).

The Administrative Coordinator supports both the staff-led campaigns (Fairplay) and the Action Network arms of our organization with administrative responsibilities crucial to our advocacy. They will work with the organization’s entire small, talented, and motivated staff, but will be formally managed by the Development and Operations Coordinator with supervision from both the Development and Operations Coordinator and the Director of the Screen Time Action Network. A detail-oriented systems-thinker who can keep track of many simultaneous tasks will thrive in this role.

Essential Functions

Administrative Responsibilities (Action Network)

• Set up and send Action Network newsletters and emails through our Client Relationship Manager (CRM), Salsa Engage. Training will be provided;
• Support online events such as webinars and membership discussions. This will include scheduling meetings, running Zoom webinars, emailing guests, collating information;
• Pull information on Network members, organizations, and journalists, as needed;
• Update our website regularly with upcoming events and materials for our resource library and track engagement, providing monthly analytics summary;
• Monitor Action Network email inbox and communicate with members;
• Provide administrative support, as needed, to the Action Network.

Administrative Responsibilities (Fairplay)

• File and submit monthly organizational credit card expenses and periodic invoices to our fiscal sponsor;
• Prepare quarterly budgets for the Executive Director and Board by updating expenses and grant revenue;
• File and submit contracts with outside vendors;
• Enter and track donations in Salsa CRM, our Client Relationship Manager (CRM);
• Manage, clean, and oversee our membership and supporter lists;
• Occasionally capture meeting minutes and provide summaries.

Evening hours (1.5-2 hours) may be requested for live webinar events and meetings no more than 1 time / month. Boston location preferred, but we are open to remote applicants.

Qualifications

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

Required

• Strong verbal and written communication skills;
• Editing skills, including detailed proofing;
• Willingness and ability to learn new programs/systems;
• Ease in G Suite and Microsoft Office programs including Word, Excel, and PowerPoint;
• Enjoy working in a fast-paced environment with multiple competing projects and deadlines;
• Able to work well both collaboratively and independently;
• Interest in and understanding of concerns relating to the impacts of commercialism and tech on kids, including corporate data practices, privacy issues, and health outcomes. Interest in social activism and justice;
• COVID-19 Vaccination is required, but the organization may consider accommodations for medical or religious reasons.

Preferred (On the job training will be offered)

• 2+ years administrative experience;
• Experience with a Client Relationship Manager (CRM) like Salsa or Salesforce;
• Familiarity with WordPress;
• Experience with non-profit budgeting.

Physical Demands/Work Environment

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.

While performing the duties of this position, the employee is required to:

• Handle, or feel objects, tools or controls;
• Reach; traverse; sit (usually for longer periods of time); occasionally ascend/descend; and position self (to) move;
• Occasionally lift and/or move up to 25 pounds;
• The noise level in the work environment is usually moderate;
• Job is not subject to significant occupational or environmental hazards;
• Likelihood of personal injury would be relatively slight;
• Environmental and work hazards are not present to a measurable degree.

Compensation and Benefits

Location: Boston preferred, remote considered.

Compensation: The starting salary for this position is $48,000-$52,000 annually, commensurate with experience.

Benefits: This position is eligible for a full benefits package including:

• Generous Paid-Time-Off (PTO): 12 paid holidays, 3 weeks vacation, 1 week personal holiday, and sick time for full-time staff;
• 80% Employer-paid, $0 deductible Health Insurance through Harvard Pilgrim;
• Low-cost MetLife Dental and Vision;
• Flexible Spending Accounts (FSA) for Health and Dependent Care;
• Employer-paid Life, Long- and Short-Term Disability Insurance;
• Employer-paid Pension through TIAA;
• ...and more

People with disabilities, people of color, Black, AAPI, indigenous people, Hispanic/Latinx, and LGBTQIA candidates are strongly encouraged to apply. Fairplay is committed to developing a diverse and talented staff. If you are excited about this role but unsure whether you meet all of the requirements, we encourage you to inquire and/or apply.

TSNE/Fairplay envisions a society grounded in the principles of social and economic justice. As such, we strive to achieve excellence through a diverse and inclusive workplace that honors the unique talents and lived experiences of each person. Our vision and values are reflected in all our employment-related decisions, including hiring practices. Accordingly, TSNE actively seeks people who bring diverse backgrounds and perspectives to join us in our work.

As an EOE/AA employer, TSNE/Fairplay will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin or ancestry, age, sexual orientation, gender identification, genetic information, veteran or disability status or any other factor prohibited by law.