Special Assistant for Policy and Program

Special Assistant for Policy and Program

Special Assistant for Policy and Program 150 150 employment@uhfnyc.org
United Hospital Fund of New York
January 18, 2023
1411 Broadway 12th Floor
Job Type
Contact Name (not public)
United Hospital Fund
Main Phone



United Hospital Fund (UHF) is an independent, nonprofit organization working to build a more effective and equitable health care system for all New Yorkers, one that is affordable and accessible, provides better patient experience and the highest quality of care, and achieves optimal outcomes.

Position Summary

United Hospital Fund (UHF) seeks a conscientious, highly organized, and detail-oriented Special Assistant for Policy and Program to help advance the external facing work of the organization across the focus areas of coverage and access, quality and efficiency, and clinical-community partnerships. This position will provide programmatic and administrative support to the Senior Vice President for Policy and Program, coordinating ongoing projects, special initiatives, and external funder requirements. The Special Assistant will conduct research in support of program strategy, project development, and organizational communication needs, at times requiring rapid response on tight deadlines. This position will collaborate with individuals across the policy and program division, and other divisions across the organization to ensure efficient and effective information sharing and business process completion. The Special Assistant must work collaboratively, efficiently, and effectively within a fast-paced environment and must be a proactive, resourceful, and dependable team player. Excellent communication and project management skills, and discretion handling confidential information are required.

Specific Duties:

Responsibilities include, but are not limited to:

Research and Program Delivery Support

  • Conducts assigned research, analyzing and summarizing data and published literature in support of existing and emerging projects and for individual and organization wide external communications.
  • Supports the preparation of presentations, speaking engagements and media responses by providing requested background materials and research to support talking points.
  • Participates in internal and external meetings and conferences to support individual projects, cross-departmental information sharing, and strategic initiative development.
  • Coordinates on-time development and delivery of external grant and contract proposals and reports, writing and editing in collaboration with project teams, and ensuring high-quality, on-deadline submissions.
  • Assists with development, maintenance and management of policy and program division website content, social media, and other online communication as well as maintenance of policy and program data in the organization-wide contact management system.
  • Performs other duties and engages in special projects and workgroups as assigned.


Administrative Support

  • Provides administrative support to the Senior Vice President for Policy and Program including scheduling support.
  • Assists with policy and program division-wide project management through information organization and dissemination in Microsoft 365 SharePoint and coordinating with departmental leaders and staff.
  • Provides technical, administrative, and agenda planning and development assistance for meetings, tele/video-conferences, and webinars – both internal and external – including larger conferences and invitational convenings.
  • Edits, formats and finalizes documents including letters, budgets, reports, and PowerPoint presentations.
  • Prepares and submits internal paperwork for vendor payments, check requisitions, employee reimbursements, etc.
  • Coordinates contractual relationship and regulatory compliance for city and state lobbying.


Minimum Education and/or Experience Required:

  • Master’s degree in relevant field preferred.
  • One to two years of relevant research experience preferred. Additional relevant experience may be substituted for preferred education level.

Knowledge, Skills, and Ability:

  • Demonstrated interest and commitment to UHF mission, Policy and Program focus areas, and DEI principles.
  • Strong analytical and Internet research skills with a proactive approach to solving problems and making decisions.
  • Excellent interpersonal and communication skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail including the ability to perform and prioritize multiple tasks seamlessly.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced environment independently and in team-based settings.
  • Advanced proficiency with Microsoft Office 365 Suite and knowledge of Adobe Acrobat and SharePoint preferred.
  • General understanding of the health care delivery system and health policy landscape.


Application Details

Applicants can apply for the Special Assistant for Policy and Program position by visiting our career page https://uhfnyc.org/about/careers/

Required documents:

  • Resume
  • Cover letter


Salary & Benefits: $75,000 – 90,000, FLSA Exempt Status – UHF offers a competitive salary combined with generous benefits, including health, dental, vision, life, and disability insurance; 403b retirement savings plan with matching funds; paid time off; a commuting subsidy; DEI centered environment.

UHF is an Equal Opportunity Employer committed to cultivating a diverse and inclusive workplace. People of color, all faiths and abilities, gender expression, women, immigrants, veterans, LBGTQIA2S+ people, and those with lived experiences in the communities we serve, are strongly encouraged to apply to join our team.