Program Assistant

SUMMARY:

An environmental foundation in Los Angeles seeks to hire a Program Assistant to join its Innovative Partnership team (Team). The Team cultivates and manages relationships with corporate and institutional partners, as well as, oversees the foundation’s fundraising activities. The Team plans and executes a variety of fundraising activities – donor events, product sales, digital marketing, etc. – that raise revenue to support the foundation’s grantmaking activities. The team also manages high profile external relationships with other mission-aligned organizations, institutions, and corporations to raise awareness about the foundation’s mission and enhance its public outreach efforts.

The Program Assistant will be responsible for providing research and administrative support to the Team. The Program Assistant will report to the Director of Innovative Partnerships.

PRIMARY RESPONSIBILITIES:

• Team Administrative Support
  • Schedule meetings for the Team, and help manage the Director’s calendar
  • Make travel arrangements for the Team
  • Assist with expense reimbursements for the Team
  • Work with the Director to submit invoices to the Finance team
  • Input information into Salesforce (contact management system)
  • Conduct research assignments, as needed
  • Provide general administrative support, as needed
  • Assist with special projects, as needed
  • Prepare presentations, reports, and memos for the Director, as requested

• Event Management
  • Provide support for foundation events - event research, etc.
  • Provide on-site event support, if needed

• Partnerships
  • Help to research potential strategic partners
  • Develop PowerPoint decks for partnership meetings/pitches
  • Assist in vetting and evaluating potential partners

POSITION QUALIFICATIONS:

Education: Four-year undergraduate degree

Experience: At least 2 years of work experience, preferably in the philanthropic or non-profit sectors.  An interest in environmental issues is a plus.

Skills:

• Proven research and writing skills
• Experience coordinating travel and logistics
• Experience coordinating meetings and phone calls
• Exceptional organizational skills
• Excellent verbal and written communication skills
• Exceptional customer service/client management skills
• Proven ability to: take initiative; multi-task; work independently and collaboratively; adapt to shifting priorities; and prioritize tasks
• Proficiency with all Microsoft Office applications – strong PowerPoint skills are required

Attributes:  Successful candidates for the Program Assistant position will have the following attributes:

• Professional, positive and diplomatic demeanor
• Willingness to work hard
• Exceptional attention to detail
• Extremely organized
• Proactive problem solver
• Reliable
• Able to anticipate needs
• Good judgement
• Sensitivity to confidential matters
• Collaborative and supportive in nature
• Passionate about making a positive difference in the world
• Legally able to work in the U.S.

Some travel may be required.

Compensation:  Salary (including excellent benefits package) commensurate with non-profit industry standards and applicant’s experience.

Application Process:  We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.  Please send cover letter and resume and a short writing sample (no more than 5 pages – may be an excerpt) to wjenkins@environmentnow.org by May 15, 2018 and include in the subject line “Program Assistant Position.”