Finance Operations Specialist

JOB DESCRIPTION:

The Finance Operations Specialist will provide critical support to the Housing Acquisition and Tenant Coordination teams, assisting in administrative support. They will work closely with our external support firms, government agencies, nonprofits, landlords, and internal Anthos|Home team. We are looking for data enthusiasts, team-oriented and mission-driven individuals.

Key responsibilities include the ability to: 

• Bid out and select contract services, i.e., plumbers, contractors, electricians, etc.
• Negotiate vendor service agreements and monitor day-to-day vendor performance to ensure full compliance
• Process and report payments for vendors and consultants
• Create, monitor, and distribute payments to multiple vendors, including client security deposits, utility deposits, furniture order requests, and other special requests
• Order furnishings and supplies, schedule moving company, equipment, and materials as needed, and maintain an effective database for accountability of apartment furnishings, supplies, and other equipment
• Develop and implement internal controls and policies that conform to New York City’s accounting guidelines and directives
• Closely collaborating with the accounting partner to track payments, reconcile invoices and prepare for our yearly audit
• Work with external partners and stakeholders to review payment inquiries as well as provide insight, payment breakdowns, and reports as needed
• Maintain up-to-date data on tenants, unit listings, and landlords, assist in matching prospective households to apartments, and make any payments needed 
• Review the landlord and tenant forms (packages) as a final step in the quality assurance process
• Expedite processes so voucher holders coming to Anthos|Home can be matched and moved into an apartment in under 30 days
• Communicate with Tenant Coordination and Housing Acquisition teams on move-in inquiries
• Operate at a fast pace with attention to detail for client move-in orders and requests
• Maintain confidential client files and allocated funds per client.
• Respond to general inquiries
• Prepare ad hoc reports and assist with ad hoc projects as needed
• Work with stakeholders to create dashboards and reports for project teams
• Maintain data integrity of Anthos|Home tracking systems.
• Provide excellent customer service and confidentiality 

QUALIFICATIONS AND SKILLS:

Bachelor’s degree preferred; if not, the candidate must have three years or more of experience in accounts payable/billing department, administrative, or operations support roles.

Additional Skills include: 

• Must have strong technical aptitude, with advanced proficiency in utilizing MS Word, Excel, and PowerPoint
• Experience with customer relationship management (CRM) systems a plus
• Excellent time management skills and the ability to work towards meeting multiple deadlines simultaneously
• Must be detail-oriented and an effective problem-solver
• Excellent communication, analytical, and organizational skills required
• An ability to work independently and in a collaborative setting
• Passion for the mission of the organization
• Ability to work in a diverse environment 

WORK ENVIRONMENT:

• Competitive Pay: $75,000 starting salary 
• WFH/Hybrid work: 2 to 3 days may be required in the office each week
• Fantastic Benefits
• A chance to be a part of a groundbreaking startup that will house vulnerable New Yorkers. 

TO APPLY:

Please send a resume and cover letter to careers@anthoshome.org with Finance Operations Specialist in the subject line. Anthos|Home is committed to creating a diverse, inclusive, and equitable workplace. Anthos|Home is an Equal Opportunity Employer and welcomes individuals of all backgrounds, experiences, and abilities to apply.