Events & Community Engagement Manager

About Epiphany School:

Epiphany School is a non-parochial, independent elementary school serving grades pre-kindergarten through fifth grade. The school mission is to challenge and support all students to become confident, curious, and courageous learners through innovative teaching in a caring and inclusive environment. We strive to inspire every child to discover meaning and purpose in a life of learning and actively cultivate an awareness and respect for diversity in all forms. We aim to create a positive, joyful, and inclusive community by embracing the following values:

Respect: We encourage empathy through the strength of our differences, awareness of our global surroundings, and adherence to high standards of conduct.

Responsibility: We build integrity and trust by understanding our choices and owning our actions.

Resourcefulness: We foster resilience and expect all to search and find, to fail and learn, to risk and succeed in a changing world.

With over 260 students, Epiphany School is large enough to offer a broad spectrum of educational opportunities and small enough to maintain a close-knit community that is much like an extended family. The beautiful, historic campus is located in a quiet setting in central Seattle’s Madrona neighborhood.

Job Summary:

Epiphany School seeks a seasoned Events & Community Engagement Manager who will lead planning, organization, and execution for all school-wide events such as student performances, academic nights, and community engagement events, and will co-lead planning, organization, and execution for all-staff, admissions, and fundraising events. Serving as a strong Epiphany School ambassador, this role will engage with and build strong connections with families and serve as the primary liaison with the Epiphany Parent Council. They will manage and train volunteers for events and other school volunteer needs. This role works to create strong community engagement across multiple platforms and among diverse constituents, ensuring each live and virtual event is appropriately produced, promoted, and executed. This is a full-time, exempt, fiscal year role that reports to the Director of Development.

Essential Duties & Responsibilities:

Events Management

• Lead the planning, project management, logistics, and execution of all school-wide events including, but not limited to:
  • Fundraising and donor recognition events
  • Alumni gatherings
  • Admissions events (e.g., Open House, New Family Night, Admissions tours, and Middle School Directors panel)
  • School performances
  • Grade-level coffees
  • Academic nights (e.g., STEM night, SEL night)
  • Community engagement events (e.g., Grandparents and Special Friends Day, Community Education events)
  • Celebrations (e.g., Graduation, End of Year staff celebrations, and Board of Trustee events)
• In collaboration with the Leadership Team, Advancement Team, and other departments, create and maintain an events calendar for the school, including timelines, budget, marketing/communications, and logistical plans
• Execute event plans, assign responsibilities to school personnel and volunteers, and oversee the work of vendors
• Identify trusted vendors (e.g., rental equipment, catering, etc.) and negotiate cost-effective contracts for services in accordance with the school’s purchasing policies; oversee agreements to ensure vendors deliver the contracted supplies and/or services
• Oversee, produce, and share video recordings and photography of key events

Community Engagement

• Serves as an Epiphany School Ambassador, sharing appropriate information to Epiphany School community members about events, programs, and initiatives of the school
• Serve as the lead school liaison to the Epiphany Parent Council (EPC); collaborate with and support EPC events and volunteer efforts including EPC meetings, Carnival, First Friday Cocoa, Annual BBQ, and other EPC events
• Cultivate and build long-term relationships with event chairs, donors, parents, trustees, volunteers, and others involved with school events
• In partnership with HR Manager, develop, administer, and review policies and procedures to guide the school volunteer program and services, including developing and maintaining training materials and leading training sessions
• Track volunteer activity and prepare an annual report on volunteer efforts and results
• Create social media content to rally volunteer support and promote school events and initiatives

Additional Responsibilities

• Supervises non-classroom duties, such as recess, arrival and/or dismissal, or front desk coverage, when assigned
• Enhances professional expertise through membership in applicable professional organizations and participation in continuing education related to assigned responsibilities
• Other duties, as required and requested by the Head of School

Typical Knowledge, Skills, and Abilities:

• Must hold a bachelor’s degree in a relevant field and/or an equivalent combination of experience and education in relevant field
• Minimum of 5 years of events management and/or project management experience
• Proven ability to network with community members, build and maintain strong and positive relationships, and create community partnerships
• Ability to handle competing priorities, meet deadlines in a timely and efficient manner, and maintain professionalism in a dynamic environment
• Demonstrates a high degree of personal initiative with strong organizational skills
• Must have strong attention to detail and the ability to pivot to big-picture vision
• Ability to embody Epiphany School’s values, speak to the vision and mission of the school, and bring a positive, confident, and welcoming energy
• Ability to work as a strong team leader, facilitating a team environment through personal work contributions and engaging in thought partnership
• Excellent interpersonal and conflict resolution skills
• Proficient in creative event planning, design, and aesthetics, and producing dynamic, engaging experiences that enhance a sense of community and belonging for a variety of audiences and event styles
• Ability to work school hours (e.g., 8:00am – 4:00pm), with occasional evenings and weekends as required
• Experience and comfort working in a Microsoft environment including MS Office
• Experience with CMS and/or database management (e.g., Raiser’s Edge) a plus
• Excellent oral, written, and presentational skills in the English language; fluency in additional languages a plus
• Copywriting skills, social media experience, and familiarity with graphic design tools (i.e., Adobe Suite, Canva) and/or basic video editing a plus
• Familiar with AV technology with an ability to troubleshoot technical issues

Compensation & Benefits:

The salary range for this role is between $70,000 - $85,000 based on the years of experience and education.

Alongside salary, Epiphany School offers a comprehensive benefits package including:

• Benefits stipend of ~$10,000 to put towards employee benefits including medical, dental, vision coverage, voluntary employee, spousal, and child life and critical illness insurance, accident insurance, voluntary short-term disability, and flexible health savings accounts
• 100% employer-paid monthly premiums for employee assistance program and long-term disability coverage
• 403(b) retirement plan with employer contribution (note: 7% employer match if employee makes at least a 3% contribution after 12 months of service in education sector)
• 10 paid holidays
• 6 weeks of paid vacation
• 10 days (80 hours) accrued sick and safe leave
• Paid supplemental parental leave after 12 months of employment
• Professional development budget

Interested candidates should submit a resume and optional cover letter through our Employment Page by clicking on the Events & Community Engagement Manager link and clicking on “Apply for Job”. Applicants will be required to create an account through PayNW. The priority review deadline for applications will be May 15, 2023, but applications will be received until the position is filled.

Epiphany School promotes and cultivates a diverse community as essential to academic success, social and emotional growth, and the development of good character. Engaging diverse perspectives stretches the mind and requires critical thinking, intellectual courage, and creativity. It takes careful listening and thoughtful expression, and manifests itself in cultural competency. Thinking beyond oneself and seeing the world through the eyes of others is the foundation of fairness and empathy, and thus prepares our students to live respectfully and lead responsibly in our pluralistic democratic society.

Epiphany School is committed to the Americans with Disabilities Act and the principle of equal access and opportunity in education and employment and full participation for persons with disabilities in all of its programs and services.

Epiphany School is an equal opportunity employer and will not discriminate against any employee because of race, color, national origin, citizenship or immigration status, religion, gender identity, gender expression, sex, sexual orientation, marital status, political ideology, physical, mental, or sensory disability, military status, genetic information, age, or any other characteristic protected by federal, state, or local law.

Epiphany School complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact careers@epiphanyschool.org.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United Sates and to complete the required employment eligibility verification form upon hire. Final offer will be contingent on the successful completion of a background, education, and employment check.