Director of Operations

Director of Operations

The Visual Effects Society (VES), the entertainment industry's only organization representing visual effects artists worldwide, is seeking a talented and well-rounded Director of Operations to oversee our online operations as well as provide top-notch support for the VES Awards and other committees.

This is hands on, dynamic position with many moving parts. The ideal candidate will have the ability to wear many hats, stay calm under pressure, thrive on change, and be adept at getting things done! In short, the successful candidate must truly embody a “Can Do” spirit and be the ultimate team player.

This is a full-time position that reports directly to the Society's Executive Director.

Primary Responsibilities

A. Operations

• Own all content management and serve as primary point of contact for both the VES and the VFX Voice websites
• Experience managing WordPress websites and familiarity with operating plug-ins such as WPBakery Page Builder, Ninja Forms, Paid Memberships Pro, and managing website advertising

• Knowledge of information security and online confidentiality
• Maintain all website APIs, online payment forms, e-commerce, secure voting, Mailchimp accounts, and Google Analytics
  • Manage external website vendors (such as host company and maintenance vendors) as well as VES email accounts/servers, cPanel, SSL certificates, and other online systems
  • Provide intermediate office IT support (such as setting up email accounts, troubleshooting computer and/or office equipment issues etc.)
  • Plan and execute special projects large and small as neededB. Events

  • Serve as primary liaison to the VES Awards Committee, including but not limited to: setting up and attending monthly committee meetings (and weekly vetting sessions in the weeks preceding the awards show), as well as reporting on committee activities, objectives and initiatives to the Executive Director and Society Chair
  • Oversee the VES Awards submission process, vet paperwork, follow up with submitter issues and inquiries, track down payments, and ensure all timelines stay on track

• Serve in a hands-on role for the annual VES Awards Gala, including tracking nominees and audio/visual show elements
  • Assist with planning, budgeting and execution of other VES events as needed, including the annual VES Honors CelebrationQualifications

  • 5+ years in Operations, WordPress Management, Production/Project Management or similar role.
  • An outstanding generalist with the ability to work independently as well as closely collaborate with other departments and committees.

• Ability to succeed in ambiguous situations--will seek out information and solutions when the answer isn't known or obvious
  • Ability to remain calm, flexible, and clear headed in fast-paced, stressful situations
  • Excellent project management skills, clear communication, impeccable follow through
  • Excellent organizational and documentation skills
  • Experience creating and planning budgets and project timelines
  • Strong working knowledge of Microsoft Office, especially Excel
  • Familiarity with online project management software (Shotgun experience a plus!)
• Strong writing, proofreading, and editing skills are a plus
  • Familiarity with Adobe creative programs such as Photoshop, Illustrator and DreamweaverThe Visual Effects Society (VES) is a non-profit professional, honorary society, dedicated to advancing the arts, sciences, and applications of visual effects and to improving the welfare of its members by providing professional enrichment and education, fostering community, and promoting industry recognition.

Applicants must include a cover letter to be considered.

ABSOLUTELY NO PHONE CALLS!

Please send cover letter and resume to jobs@visualeffectssociety.com