CEO ASSISTANT

Full-time, salaried position that provides high-level administrative support to a CEO of an international, not-for-profit organization headquartered in Portage, Michigan. The organization has over 7,000 members from nearly 50 countries; it has nearly 100 affiliated chapters with over 120,000 members. The organization publishes six peer-reviewed journals and book series and conducts large conferences around the United States and abroad every year.

Salary competitive and full benefits.

Responsibilities

• Document management. Prepares, organizes, and labels documents accurately and promptly. Maintains library of documents for easy access. Tracks follow-up documents and ensures that they are finalized and relevant.
• Meeting Support

• • Agendas: Prepares meeting agendas and keeps track of all follow-up and new items that emerge between meetings.
  • Scheduling: Schedules meetings promptly and performs proper confirmations, reminders, and follow-ups.
  • Support Materials. At a minimum, prepare all meeting support materials a week in advance, confirm that materials are satisfactory, and manage reminders and attendance. When necessary, ensures that follow-up is provided.

• Research. Performs data analysis and displays appropriate data visualizations in a professional manner using Microsoft Word, PowerPoint, or other Microsoft and Adobe tools. Conducts due-diligence research to aid sound decision-making.
• Travel and meeting arrangements. Tracks travel details of Council/Board members pertaining to upcoming meetings; ensures necessary details are communicated to finance.
• Writing. Writes clearly and concisely. Has excellent grammar and copyediting skills. Writes correspondence with a proper professional tone and sensitivity.

Skills/Competencies

• Outstanding written and verbal communication skills
• Highly experienced with the Microsoft Office suite, particularly Word and PowerPoint. Fluent in Visio and SharePoint. Experience with APA style 7th Edition. Adobe skills are preferable.
• High levels of discretion and professionalism with a demonstrated ability to maintain confidential information.
• Outstanding organizational and planning skills.
• Flexible and adaptable.
• Bilingual (Spanish) preferred but not a must.

Requirements

• A minimum of a bachelor’s degree in business or public administration, English, or a related discipline. Master’s degree preferred but not required.
• A minimum of five years of experience in a similar administrative role.

Send cover letter, three professional references, and résumé to jobs@abainternational.org.