Assistant to the President/Founder (Part-Time)

Assistant to the President/Founder

New York, NY

A small nonprofit organization with a strong commitment to a positive work-life balance is seeking a part-time Assistant to the President to help us make a difference in the lives of the children and families we serve.

Helpusadopt.org is a national 501(c)(3) financial grant program that helps couples/individuals (regardless of race, religion, gender, ethnicity, marital status or sexual orientation) with the cost of their adoptions by awarding grants up to $20,000. Helpusadopt.org supports domestic, international and foster care adoptions and does not charge its applicants to apply.

The ideal candidate will be friendly with excellent organization and time management skills, strong attention to detail, and outstanding verbal and written communication skills. They will be good at problem solving, and have good instincts.

Primary Tasks & Duties

• Keep track of development calendar and prepare President for upcoming deadlines
• Send pre-written emails to donors with guidance from President and maintain correspondence following
• Hand write thank you notes to donors
• Maintain board and donor contact lists
• Visit the post office, process incoming mail (i.e. scan necessary documents, deposit and register incoming checks)
• Prepare and mail packages
• Maintain physical office, processing incoming packages and keeping everything organized
• Process incoming auction packages with the help of Events Director
• Communicate requests from the President to the Board, key stakeholders, volunteers and high end donors
• Answer phones and assist callers as needed
• Schedule courier pick-ups
• Additional administrative tasks to be determined as need arises

Dependent on worker’s availability and competency, additional tasks may include:

• Research projects for Founder
• Peer-to-peer campaign management
• Additional donor correspondence
• Additional database upkeep
• Processing reports using donor database system
• Assist at events with setup, check-in/check-out, and breakdown
• Oversee the Adoption Professionals Council, communicating with members via email and Facebook

Skills and Qualifications

Required

• Bachelor’s degree or higher
• Strong knowledge and proficiency with Microsoft Office Suite and Gmail
• Exceptional written and verbal communication skills
• High attention to detail, including accuracy and efficiency
• Excellent time-management skills, including ability to balance multiple and sometimes competing priorities
• Excellent organizational skills, ability to keep track of upcoming deadlines without being reminded
• Ability to work calmly under pressure and ability to work in fast-paced environment
• Applicant must be willing to learn about and understand the issues facing the adoption community
• Ability to learn new systems with ease

Preferred

• Experience working in a small team environment
• Experience with high-level email communication

Schedule & Compensation

This will be a part-time, in-office position. The office is located in Midtown Manhattan. Ideal hours would be 9:00-1:30 M-Tu-Th with possible additional remote hours depending on your own availability and interest in higher-level tasks. Some scheduling flexibility may be possible for the right candidate.

Pay is $25/hr.

Please submit your resume and cover letter to info@helpusadopt.org. In the subject line write: “[Your Name] – Assistant Application”