Assistant Company Manager

Position Overview:

The Fifth Avenue Theatre seeks an Assistant Company Manager to work collaboratively across multiple departments to ensure the wellbeing and care for the staff, crew, artists, visiting tours and guest artists. The Assistant Company Manager supports the Company Manager in executing travel, housing, hospitality, & production support. This role requires an individual that is easily adaptable to ever-changing priorities. The ACM must be able to communicate with different personalities through all levels of the organization. A successful candidate for this role will demonstrate outstanding people skills; excellent organizational abilities including attention to detail; is a proactive problem solver; and will desire to be an active thought partner in the artist experience at The Fifth Avenue Theatre.

Position Responsibilities:

• Support The 5th Avenue Theatre's goals towards being an anti-racist organization.
• Book and track artist travel and housing with attention to Fifth Avenue Theatre policy, union requirements, artist access needs, and/or special requests.
• Assist with shipping and transport of oversized artist boxes, tour trunks, deliveries, musical equipment, welcome bags, and other additional housing amenities as needed.
• Support Production and Artistic teams on artist care, onboarding, and working practices for artists and production team.
• Provide hospitality services to staff and artists during rehearsal and tech processes on Fifth Avenue-produced shows.
• Assist with hospitality on touring show load ins and load outs.
• Order and deliver required meals for staff and artists.
• Assist with theatre-wide special events such as opening/closing night parties as needed.
• Assist injured or ill company members in making appointments or with transportation to urgent care/emergency room as needed.
• Assist with the approval & coordination of comp tickets, house seats and show-watching requests.
• Provide administrative support with casting activities during General Auditions and show-specific callbacks.
• Communicate with artists, distribute paychecks, and execute riders as directed
• Run company management errands when Production Runner is unavailable.
• Process artist and creative reimbursements.
• Process vendor invoices including housing bills, vendor invoices, reimbursable artist expenses, and other miscellaneous billing.

Qualifications:

• 3-5 years of experience in the entertainment/theatrical industry or a related field or a bachelor’s degree in theatre arts or related field plus 2-years professional experience, or a combination of training or professional experience that demonstrates a skillset compatible with the Position Responsibilities listed above.
• Strong organizational and administrative skills, including multi-tasking and expense tracking.
• Skills in communicating clearly, with tact, discretion, and diplomacy.
• Ability to maintain high standards of confidentiality.
• Ability to simultaneously handle multiple projects with attention to detail, and to work accurately and efficiently and meet deadlines.
• Excellent written and verbal communication skills.
• High level of computer proficiency with Microsoft Office products. Comfortability with navigating and using online platforms and apps such as Dropbox, Smartsheet, AirTable, Google Forms, etc., a plus.
• Ability to work both independently and in a team environment, and demonstrated good judgment when issues need to be escalated.
• Valid U.S Driver’s license
• Love working with artists
• Ability to approach challenges with a solution-oriented posture
• Familiarity with theatrical union housing & travel requirements is a plus
• Comfortability with basic finance or accounting is a plus

Physical Demands:

• Operates a computer and other office equipment for extended periods of time, up to 8 hours a day. This work may be particularly sedentary or may require standing for long periods.
• Lift/move up to 30-50 pounds regularly, with or without supportive equipment such as carts or dollies. An example of this activity: Loading up actor packages onto a cart to take to dressing rooms or receiving assorted deliveries and carrying them to a second location.
• Required to stoop, bend, and reach with arms. An example of this activity: Setting up tables and laying out food items or organizing supplies and their storage locations.
• Regularly speak and hear
• Occasionally navigate dimly lit areas and areas requiring stairs. An example of this activity: walking through theatre house during dimly lit technical rehearsals, accessing areas of the theatre that have step or stair access.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job, with or without reasonable accommodation.

Qualified candidates should submit a resume, cover letter, references, to Laura Karavitis, Company Manager, at lkaravitis@5thavenue.org, and cc: Fabrizio Almeida, Human Resources, at falmeida@5thavenue.org. Please include Assistant Company Manager Search in the subject line.