Administrative Executive Assistant

Assistant to the Chief Executive Officer of Holy Family Ministries

Basic duties include managing calendar, and emails, researching, making travel arrangements and preparing reports. To be successful in this role, you should be well-organized, have good technical skills, have great time management skills, good communication skills, be professional and personable and be able to work without constant guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO.

Responsibilities
· Act as the point of contact between the CEO, employees, clients and other external partners
· Manage information flow in a timely and accurate manner
· Manage executives’ calendar and schedule meetings; help the CEO reclaim time
· Make travel and accommodation arrangements (very rarely)
· Interact with all program staff
· Format information for internal and external communication – letters, memos, emails, presentations, reports
· Take minutes during meetings
· Screen and direct phone calls and distribute correspondence
· Help manage Google docs and organize into folders
· Help to manage events from start to finish
· Make strategic plan document more manageable
· Help CEO keep strategic plan on track
· Help find new contacts by researching organizations
· Assist in development of programs by researching resources
· Assist in a variety of projects as directed
· Connect with community partners for a variety of program events
· Create meeting agendas
· Create systems and processes for better time flow

Send resumes with a cover letter to jobs@hfschicago.org

Subject line should read: Administrative Executive Assistant

No phone calls