Administrative Coordinator (CLE Programs)

Join PLI and represent the legal community's premier provider of continuing education and research services as a Administrative Coordinator (CLE Programs) in our New York office. Work in a collaborative environment that prides itself on a genuine commitment to a work-life balance (3+ weeks of vacation days and hybrid remote/in-person schedules for most roles!).

Grow your administrative career as you support our Programs department to plan and execute our award winning continuing legal education programs. The Administrative Coordinator (CLE Programs) (“Coordinator”) will support the needs of the Senior Program Attorney (“PA”) in the preparation and presentation of continuing legal education (“CLE”) programs. The Coordinator must have excellent writing and editorial skills with impeccable attention to detail.

PLI serves lawyers and other professionals with innovative programs and publications. With a sterling reputation developed over 80+ years, PLI is a trusted resource for the legal community and known for its dedication to providing pro bono training and resources to ensure access to justice.

KEY RESPONSIBILITIES

• Collaborates with PA on an ongoing basis to ensure the continuing legal education programs are executed seamlessly.
• Maintains and updates portal database regularly, taking special care to ensure all program and faculty details are complete and correct, and appropriately tracks and updates information, communicating all changes to other departments, as needed.
• Communicates effectively and efficiently with faculty (speakers) and internal PLI departments via phone and email. Communication includes but is not limited to:

• Preparing and sending standardized letters and correspondence
• Requesting and tracking the receipt of all required forms and materials – e.g. releases, bios, Course Handbook materials, PowerPoint presentations, etc.
• Tracking/updating contact and marketing listing information
• Assisting with speakers' requests

• Responds to all communications (internal and external) in a timely manner, keeping PA up to date on the status of ongoing projects.
• Works with PA to prepare and submit Course Handbooks for publication, including but not limited to obtaining reprint permission from copyright holders.
• Assists with pre-program preparation, including assembly of Chair Packets, program binders for the PA and Coordinator, AV schedules, processing registration lists and press lists.
• Acts as the “face” of the program on the day of the live program. Greets faculty and attendees at the registration desk and informs them of necessary information.
• Reviews and edits marketing pieces, including brochures, flyers, letters, emails, annual report, and catalog copy.
• Inputs PA's revisions to annual and newly created Program Budgets on a timely basis.
• Calculates speakers' CLE (or other continuing professional education) credits.
• Arranges conference calls, special meetings, and faculty dinners.
• Other duties, as assigned.

QUALIFICATIONS AND REQUIREMENTS

• A Bachelor's degree and 2-5 years of administrative support experience.
• Superior knowledge and comfort with various software programs, including Microsoft Word, PowerPoint, and Excel.
• Excellent organizational and interpersonal skills are required, in addition to superior oral and written communication skills.
• Must be a self-starter, capable of multi-tasking and possess impeccable attention to detail.
• Prior experience working with attorneys and/or high-profile executives is strongly preferred.
• Prior experience organizing events or coordinating projects preferred.
• Flexible to travel 1-2 times per year, if needed.

Your benefits at PLI

PLI offers a generous benefits package and is committed to creating an interesting, collegial, and supportive work environment:

• Medical, dental and vision plans for employees and their families
• Generous employer contribution to employee retirement savings account
• Ample paid time off and holidays, summer Fridays
• Flexible hybrid remote/in-person scheduling for most roles
• Unlimited access to LinkedIn Learning web-based training along with other career development opportunities
• Work-life balance initiatives
• One-time $500 Home Office Allowance
• Gym/Wellness Allowance of up to $300 each calendar year

About PLI

Practising Law Institute (“PLI”) is a nonprofit learning organization dedicated to keeping attorneys and professionals at the forefront of knowledge and expertise, as well as preparing them to fulfill their pro bono responsibilities.

Chartered by the Regents of the University of the State of New York, PLI was founded in 1933 by Harold P. Seligson. The organization provides the highest quality, accredited, continuing legal and professional education programs in a variety of formats. PLI publishes a comprehensive library of Treatises, Course Handbooks, Answer Books and Journals also available through the PLI PLUS online platform. The essence of PLI's mission is its commitment to the pro bono community.

Only those applicants who meet our requirements for this position will be contacted.

Practising Law Institute is an equal opportunity employer. More information about PLI may be found on our website http://www.pli.edu.