Operations Manager

About Carson Leslie Foundation

The Carson Leslie Foundation (CLF) is a nationally recognized 501(c)(3) nonprofit based in Dallas, Texas, dedicated to advancing pediatric brain cancer research, particularly medulloblastoma, and supporting families affected by childhood cancer. Founded in memory of Carson Leslie, CLF funds cutting-edge research, promotes precision medicine, and delivers direct advocacy and family resources through CureMEdullo.org .

Position Summary

The Operations Manager will be the central point of coordination for CLF’s daily operations, donor engagement activities, and development efforts. This role will ensure smooth execution of events, donor communications, and program logistics while maintaining accurate records to support fundraising and impact reporting.

While this position will assist with bookkeeping and financial recordkeeping, the primary focus is on daily operations and fund development support, including gift entry, donor acknowledgment, database management, event logistics, and cross-functional collaboration to create a unified donor experience.

Key Responsibilities

Operational & Administrative Support

• Records & Filing: Maintain financial and operational filing systems (digital/physical), including deposit documentation and donor confirmations.
• Supplies & Materials: Order office supplies, program materials, event items, and books (Greenleaf) as needed; track related costs.
• Executive Support: Support the ED with meeting scheduling, board packet prep, light tech coordination (e.g., Zoom links, device/printer issues triage), and other administrative tasks.
• Charity Ratings: Coordinate documentation and file the annual Candid/GuideStar Seal (Platinum); maintain evidence for Charity Navigator inputs.

Board Governance Support

• Board Meetings: Establish quarterly meetings with Board input; prepare agendas and meeting packages with appropriate contributor input.
• Minutes & Compliance: Take minutes, route for approval/signature, and maintain the official record.
• Annual COI Statements: Collect annual Conflict of Interest statements from all Board members and record retention.
• Research Agreements: Coordinate with the Board and ED to draft/route/sign research agreements and track funding disbursements and reporting requirements.

Fund Development & Donation Administration

• Gift Processing & Deposits: Enter checks, ACH/direct deposits, grants, and in-kind gifts into the donor database (DonorPerfect); deposit checks, and retain copies of checks and deposit slips in the shared files.
• Acknowledgments & Receipts: Generate donor thank-you letters and tax receipts promptly.
• Online Giving: Create and manage online giving forms (general, events, campaigns) in DonorPerfect; coordinate content and settings.
• Donor Reporting: Provide gift/revenue reports to the Executive Director on an agreed cadence; fulfill ad-hoc reports as requested.
• Restricted Funds/Grants: Track expenses against grant budgets and prepare simple grant reports to ensure compliance with funding agreements.
• WaterCooler Gifts/Grants: Coordinate intake, tracking, and internal documentation for Pegasus Water Cooler-related gifts/grants (in collaboration with ED/Finance).

Event & Program Support

• Committee Coordination: Support the events committee—set up Zoom calls, manage/lead agendas as needed, capture actions, and follow-ups.
• Logistics & Vendors: Coordinate with vendors on logistics, needs, contracts, and payments; organize sponsor gifts and benefit fulfillment.
• Day-Of Execution: Work with volunteers and vendors on-site (e.g., Clay Shoot); collaborate with designated leads on specific ranges/areas.
• Payments & Reconciliation: Set up Square (and manage Stripe/PayPal as needed) for event card payments; reconcile event transactions and maintain supporting documentation.
• Inventory Control: Maintain an inventory tracker (Excel) for all program/event/marketing items and in-kind donations; coordinate periodic volunteer counts and reconcile against records.

Financial Recordkeeping

• • AP/AR Support: Accounts Payable (pay invoices online/by check) and Accounts Receivable (receive monies, ensure deposit documentation, donor entry as needed).
  • Coding & Reconciliations: Code/categorize transactions for bookkeeping; assist with monthly bank/credit card reconciliations.
• Budget & Audit Prep: Support budget-to-actual tracking; compile documents for annual audit and IRS Form 990.

Qualifications

• Bachelor’s degree or equivalent experience in nonprofit management, business administration, communications, or related field.
• 2–3+ years in nonprofit operations, donor services, or event coordination (bookkeeping exposure a plus).
• Proficiency with DonorPerfect (or similar CRM), QuickBooks Online (basic), Microsoft Office/Excel, and Zoom.
• Familiarity with GAAP/fund accounting and 501(c)(3) compliance (preferred).
• Exceptional organizational skills, attention to detail, and ability to juggle multiple deadlines.
• Strong written and verbal communication; confident leading volunteers and vendors.
• Mission-driven, proactive, and comfortable in a small, fast-moving team. 

Salary & Benefits

• Hourly: $20-$23 per hour, commensurate with experience and organizational capacity.
• Flexible schedule, in-person required.
• Opportunity to contribute to a mission making a national impact in pediatric oncology research and advocacy.

Submit your resume/CV and cover letter to jobs@carsonlesliefoundation.org. Applications will be reviewed on a rolling basis until the position is filled.