Nonprofit Program Coordinator

The Program Coordinator is responsible for support and administration of various programs within the California Fire Foundation. The Program Coordinator will work in collaboration with the Foundation Team, fire departments, fire districts, community groups, Pipe and Drum Band, Department of Motor Vehicles and other stakeholders throughout the state to maximize the delivery of our mission driven programs to firefighters and the communities they serve. This position includes periodic statewide travel, additional duties as assigned, and reports to the Executive Director.

Key Responsibilities

• Provide travel & Logistics coordination and administrative support to various programs.
• Maintain Program files, databases, equipment records, and inventory of supplies.
• Complete regular reports on program outcomes and participation.
• Prepare materials and publications for internal and external distribution such as conferences, conventions, meetings, and mailings.
• Schedule necessary meetings and training for staff and volunteers
• Review and complete reports for program partners as needed.
• Function as a liaison with third party vendors on issues related to program delivery. I.e., Hotel reservations, car rentals, etc.
• Implement strategies for improved communication and engagement within programs, especially with key participants, i.e., Band management.
• Occasionally travel to meetings throughout the state to provide support, training and education around programs and our mission.
• Actively participate as a member of the team by attending Foundation-wide meetings and collaborating with members across the overall organization
• Provide on-site events and meeting support for programming, fundraising, and ceremonial events.
• Fill in as needed for administrative support.

• Ability to attend and work during an all-day event (tasks may include moving boxes, set up, loading and unloading equipment, tear down, and whatever else may be needed during the event)

• Other duties as assigned.

Qualifications:

• Bachelor’s degree or equivalent experience preferred
• Minimum of 2-4 years’ experience in a program coordinator or program administration role, within a nonprofit organization

• Able to travel throughout the State of CA
• Valid CA Driver’s License
• Bi-lingual, Spanish a plus

Skills and Abilities:

• Ability to work and adapt well within a diverse group
• Strong analytical and problem-solving skills
• Calm under pressure
• Detailed oriented with a high level of accuracy
• Ability to exercise a high degree of independence, initiative and flexibility
• Professional and mission focused
• Excellent written and oral communication skills. i.e., Ability to comprehend instructions, business correspondence and memos
• Ability to navigate, influence, and establish partnerships with donors
• Experience coordinating travel (flights, hotels & car rentals) and logistics for small and large groups.
• Must be able to effectively communicate with the public on the phone, email, text and in person.
• Must be proficient in Windows, Microsoft Office, Outlook, CRM database software, and Adobe Acrobat
• High level of professionalism
• Must have excellent organizational and project management skills.
• Ability to sit and stand for prolonged periods of time
• Occasionally lift twenty-five pounds
• The work requires continual attention to detail in data entry, composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Must have knowledge of the use of and operation of standard office equipment.

Schedule and Work Environment:

This is an in-person position. California Fire Foundation currently offers a limited hybrid work schedule providing equipment for working from home as needed. This position will be hourly and full-time.

Range: $65,000-$71,000 ($31.25 – $34.13)

Please send your resume to resumes@cpf.org.