MUSEUM OPERATIONS MANAGER POSITION

    MUSEUM OPERATIONS MANAGER POSITION

•  Part-time, hybrid position for a seasonal history museum open to the public mid-May through mid-October.
• Year-round, approximately 30-35 hours/week May-September, and 10-15 hours/week October-April, $25-$30/hour depending on experience
• Can be fully remote from November-March.
• Mindful of the island location, candidates are able to support the museum largely in-person during the open season. Some evening and weekend hours are required for events and meetings.

EXPERIENCE AND COMPETENCIES

• Ideal candidate has a minimum of one to two years’ experience in organizational or corporate communications, staffing schedules and training, event and rental venue coordination.
• Candidate possesses exceptional interpersonal and relationship building skills for internal success and to promote the museum with visitors, donors, prospective rental and business opportunities, volunteers, staff and board members.

Candidates are familiar with:

• Past Perfect/database management software
• Square Space
• Google Drive
• Word / Excel
• Signup Genius
• Zoom
• Canva
• Chat GPT/Gemini/Claude

DUTIES & RESPONSIBILITIES

The Operations Manager will: 

• Report weekly and directly To the President and Vice President of the Board of Directors

• Work closely with curator and other staff such as the museum curator on projects such as new visitor interpretive materials, including completion of a self-guided tour.
• Interface and assist Guest Services Associates (GSAs) as needed.

Duties fall into three main areas: 

Docent management and visitor engagement

• With museum staff, review and assist to develop docent protocols and training materials.
• Set up Sign-Up Genius for docent scheduling to reflect the May to September daily docent requirements. Docents enter own availability.
• Monitor daily shift coverage and notify docent community of uncovered shifts, two per day.
• Solicit volunteers when empty shifts occur.

• Issue June - October weekly email reports and updates
• Develop and monitor survey for docent interactions to improve docent and visitor experience.
• Prepare year- end summary of docent interactions with public toward improved visitor engagement

Event and private rental coordination

• Provide primary liaison with Visit Portland to develop public awareness of the museum as a micro-venue.

• Liaison with staff or board members responsible for private events and corporate off-site meeting rentals.
• Ensure staff for museum programs, including opening and closing the building, setting up and cleaning up after public events.
• Promote facility as a private event venue.

Internal and external marketing and communications.  

• Manage and update the museum webpage on a regular basis.
• Promote Fifth Maine events using a variety of media tools.
• Monitor the general email and voicemail inboxes and reply or forward as necessary. Keep outgoing voicemail messages updated.
• Write and solicit articles for newsletter with email distribution.
• Maintain on-island banners, sandwich boards, and bulletin boards.
• Submit ads to Casco Bay Lines, the Peaks Island News and other media outlets.

Work Conditions:

The Fifth Maine Museum is an oceanside, Queen Anne and Shingle-Style historic site located on Peaks Island, Maine built in 1888. It’s a rare survivor from the Civil War reunion era, and a unique piece of American history. Today, the building houses the Fifth Maine Museum, telling two related stories through objects, artifacts and exhibits, of the Fifth Maine Civil War regiment and the history of Peaks Island from its early settlement, to its days as the "Coney Island of Maine,” and its role during World War II and beyond. Only accessible by a 20-minute ferry ride from Portland, It’s also an active community center, hosting dozens of events for local nonprofits and organizations.

The museum is open Friday, Saturday, Sunday from Memorial Day through the end of June, and again from Labor Day through Indigenous People’s Day. It’s open every day of the week during July and August. Hours are 10am-3pm.

Physical Requirements:

The museum was built in 1888 and without space for an elevator, is not fully accessible to those who cannot climb stairs however, office space normally located on the second floor can be relocated to the lower level. The museum is located approximately a half mile from the ferry landing and can be reached on foot or using the island taxi service between the 7:45 AM from Portland and the 6 PM off the island. A ride can usually be arranged after evening events.

The Operations Manager must be able to lift and move tables, chairs, etc.

How to Submit an Application:

Please send your resume and two references to fifthmainemuseum@gmail.com before February 24, 2026. Please include a writing sample of both an internal and external communication.

Candidates will be contacted via email to arrange virtual interviews conducted between March 23 and April 10, 2026. Finalists will be interviewed on-site in person and virtually. Candidates will be notified of the Board’s hiring decision by April 15, 2025.