Managing Director

Managing Director
Indian River Symphonic Association
Location: Indian River County, FL (On-site and remote)
Salary: $70,000/year

About Us

The Indian River Symphonic Association (IRSA) is dedicated to fostering and endorsing high-quality symphonic music in the Indian River area for the cultural enrichment, education, and enjoyment of the community-at-large. We are seeking a highly organized, detail-oriented, and mission-driven Managing Director to manage the affairs of the Association. The Managing Director plays a central role in all organizational activities, implementing Board policies and overseeing business operations, financial management, marketing, development, ticketing, event planning, and contract execution.

Key Responsibilities

Financial Management

• Maintain accurate bookkeeping and payroll using QuickBooks Online.
• Pay bills, process invoices, and place necessary orders.
• Provide regular financial and sales reports to the Treasurer and Board.
• Assist in preparing the annual budget.
• Recommend asset movements between Wells Fargo and Morgan Stanley accounts as needed.
• Submit financial records to accountants annually.

Marketing & Communications

• Serve as a member of the Marketing Committee of the Board to assist in the development of a marketing plan for the season and review all published materials as needed with IRSA’s Marketing Consultant and chair of the Marketing Committee.
• Coordinate with IRSA’s marketing consultant to provide program materials for orchestras, conductors, and soloists.

• Assist with production of printed concert programs, including updated donor lists and sponsor information.
• Provide seasonal concert details for community calendars.
• Supply website updates (through consultant) for ticket sales schedules and event information.
• Manage email communications using Constant Contact.
• Support social media efforts on Facebook and Instagram.

Development Support

• Develop, in collaboration with the Development Committee, a long-term vision for fund-raising that aligns with the IRSA Strategic Plan and execute.
• Collaborate with the Development Committee to plan and execute events such as recitals, pre-concert talks, Youth Concerts, and special gatherings.
• Attend special events as needed.

Community Outreach

• Coordinate with the Scholarship Committee of the Board community outreach through scholarship programs
• Assist with the implementation of community events such as the Youth Concert, the Concerto Competition and the local area musical instrument campaign.

Season Planning

• Research and provide Concert Committee of the Board information regarding potential touring orchestras in order to establish season program.
• Work with orchestras and agencies to confirm concert dates and programs.
• Coordinate with Community Church of Vero Beach (CCOVB) staff for concert and event planning.
• Maintain a master season planning spreadsheet on Google Workspace.
• Edit, manage, and track signatures on contracts and technical riders.
• Implement all contract terms and event requirements.

Ticketing

• Set up and manage Tix.com for each season and throughout the year.
• Provide customer service support as needed.
• Work with CCOVB to integrate ticketing for their events and provide onsite ticket sales.

Personnel Management

• Supervise the Assistant Administrator.
• Hire additional staff or crew for events as needed.

Board Relations & Administration

• Attend Board meetings and present updates.
• Maintain Directors’ Insurance.
• Maintain Directors’ handbook and committee procedures and events documentation.
• Support board members as needed.

General Operations

• Ensure compliance with requirements for nonprofits, insurance, and performance rights.
• Protect patron data and organizational records.
• Maintain office supplies, equipment, and digital tools.
• Take initiative to solve problems and identify technical solutions.

Required Technical Proficiencies

• Tix.com (ticketing & donations)
• QuickBooks Online
• Constant Contact
• Microsoft Office Suite & Google Workspace
• Dropbox
• Adobe Acrobat (editing contracts, e-signatures)
• Social Media (Facebook, Instagram)
• Website familiarity (Wix.com a plus)

Compensation & Benefits

• Salary: $70,000/year
• SIMPLE IRA: 3% matching available
• Paid Time Off: 10 vacation days (not during January – March); 6 personal/sick days
• Holidays: January 1 & 2, Memorial Day, July 4, Labor Day, Thanksgiving Day & Friday after, December 25 & 26

Applicants should submit the following to irsymphonic@gmail.com:

• Resume
• Cover letter outlining interest and relevant experience

We welcome candidates who are passionate about symphonic music, community engagement, and nonprofit leadership.