Position Summary

 

This position is open until filled. Priority consideration will be given to completed applications received by 5:00 p.m. on May 12, 2025.

The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. The Pierce College District is committed to being an anti-racist institution; to truly be anti-racist, we must work deliberately to eliminate barriers that have prevented the most promising and capable students from entering and thriving in college.

Under the direction of the Foundation Executive Director, the Foundation Scholarships & Development Manager manages all gift entry, donor receipts, and acknowledgments. This position also administers Foundation Scholarships and student success grant distributions and tracking. This role manages grant reporting, prospect research, and analytics while ensuring accurate record-keeping. The position works with the Foundation CRM (DonorPerfect), scholarship database (AwardSpring), and Foundation budgets, and collaborates closely with Foundation staff, Fiscal Services, and grants teams.

About the Pierce College Foundation

About the DistrictPierce College is a high-performing, mission-driven, data-informed, student-focused district committed to equity, diversity, and inclusion. For 55 years, Pierce College has developed a national reputation for academic excellence and support services to ensure student success. The district is proud of the many awards and recognitions it has received. Pierce College is an Achieving the Dream Leader College of Distinction and was the 2017 recipient of their prestigious Leah Meyer Austin Award, given for measurable improvements in student outcomes.

Named as a Top 5 Finalist and a Rising Star for the 2019 Aspen Prize for Community College Excellence, Pierce College Fort Steilacoom was recognized for exceptional achievements in student learning, certificate and degree completion while in community college and after transferring to a four-year institution, employment and earnings rates after graduation, and access for and success of minority and low-income students. Pierce College District was named as a Top 10 finalist for the 2021 Aspen Prize and a Top 25 for 2023. Pierce is also one of 30 original AACC Guided Pathways colleges and one of first five College Spark Washington pathways colleges. We have bold goals to have all students on a career pathway to increase completion rates for all students and to close achievement gaps by 2027.

Pierce College at Fort Steilacoom

Located on a beautiful 140-acre site adjacent to a 340-acre community recreational park and Waughop Lake. Want a feel for our District, take a peek with aerial campus views!

Pierce College at Puyallup

Located on an expansive site with 125-acres of wooded land including modern facilities and beautiful hideaways.

Pierce College at JBLM

Located at the Joint Base Lewis-McChord military sites, serving many of our military and active duty families serving our country.

Our colleges enjoy a strong presence in the communities in which they serve and participate in numerous partnerships with business, community, government, and educational organizations.

Essential Functions

 

The Foundation Scholarships & Development Manager will be responsible for the following, but not limited to:

Database/CRM Management

• Manage and maintain DonorPerfect, a customer relations management (CRM) tool, by creating new records, inputting data, and ensuring it is accurate and up-to-date.
• Process gifts, enter pledges, create weekly and monthly reports for Finance, notify the Development team of new grants/pledges, and ensure thank you/acknowledgments are sent and/or emailed within 48 hours.
• Enter and track donations, maintain records and data in the individual gifts, campaigns, letters/emails from funders, reports/letters/applications sent to funders, and Foundation Board documents. 
• Update online forms and web content to collect donations.
• Develop a system to track and collect multi-year pledges and restricted gifts.
• Advise on process efficiencies and assist with reconciliation between Foundation and Finance database systems.
• Build out complex code structures for gifts and points of donor engagement that are clear, comprehensive and long-lasting.

Scholarship & Endowment Award Management

• Independently manage the Foundation scholarship program, including preparation of new scholarship agreements, maintenance and monitoring of existing scholarship agreements and maintaining regular contact with donors and students.
• Prepare scholarship application process for students and coordinate scholarship application reading and scoring.
• Manage the AwardSpring database and oversee all aspects of the Foundation scholarship program including answering student questions, securing and training a scholarship review committee, and ensuring payment to students.
• Collaborate and communicate regularly and frequently with Financial Aid, Finance and other departments to process all awards.
• Act as liaison between faculty/staff, students, and the public to provide information and resources regarding scholarship activities and programs.
• Create an ongoing outreach and communications effort to promote the availability of financial support across the campus community.
• Work with staff from Institutional Research to analyze data on recipients.
• Meet with scholarship recipients and donors, as appropriate.
• Create detailed stewardship reports and materials for donors, Foundation Board, and for general fundraising use.

Grant and Donor Reporting and Prospect Research

• Support data gathering for both grant requests and post-award reports to foundations, as well as state and federal agencies.
• Research prospective donors and Foundation Board members; prepare reports on prospective and current donor patterns and opportunities.
• Lead efforts on prospect research and modeling scenarios and present to the team.
• Oversee vendors contracted for database screenings, engagement modeling, and related services.

General Fundraising Support

• Work closely with Executive Director and other staff to support fundraising strategies and integrate with college-wide initiatives.
• Provide support for multiple fundraising appeals, mailings, and other activities; support strategies to incorporate monthly giving, internal/employee giving, alumni groups, ecampaigns, giving societies, and opportunities for donor recognition.
• Co-create with Foundation team on fundraising strategies, alumni program, events, research and grants. Support departments across campus with DonorPerfect for gift acceptance, acknowledgement and documentation.

 

Qualifications

 

Education Required

• Bachelor’s degree from an accredited college or university in non-profit management, accounting, database systems, or related field.

OR

• Associate’s degree plus two (2) years of equivalent work experience in non-profit management, accounting, database systems, or related field.

Education to Experience Equivalences

Associate Degree = 2 years | Bachelor’s Degree = 4 years | Master’s Degree = 5 years

Experience Required

• Experience with financial and relational databases (CRMs), including building code structures and analytical reports.
• Experience tracking budgets, including monitoring expenditures, and reporting inconsistencies.
• Ability to research, using multiple sources, to help explore solutions to logistical challenges.
• Experience utilizing technology for efficient work outcomes.
• Experience performing and coordinating complex work assignments involving multiple employees, departments, and locations, including setting priorities under pressure.
• Experience successfully handling and communicating sensitive information.
• Ability to learn and follow complex regulations, guidelines, policies, and procedures.
• Experience in donor relations, marketing, event support, operations, prospect research, scholarship coordination, and database management.
• Proficient in word processing, spreadsheet, database and related business-managed software. Understanding and knowledge of foundation, donor relations, and marketing principles and best practices.
• Experience with fundraising and donor records systems, and donor management software, such as DonorPerfect, Raiser's Edge, or Bloomerang.

Required Competencies

Customer Service 

• Approaches each personal interaction with a positive customer-service attitude to support a welcoming and inclusive office.
• Demonstrates cultural humility and vulnerability in all interactions (email, phone, and in-person) to advance an inclusive environment.

 

Teamwork 

• Works effectively and productively with others, keeping the team and College mission a priority.
• Keeps team members informed of work in progress and promotes cooperation and commitment within the team to achieve goals and deliverables.
• Respects team members and their individual perspectives.

  

Job Management 

• Manages personal time and priorities to ensure assignments are completed in a timely and effective manner, while monitoring and providing support to help team members address priorities.
• Maintains a positive, customer-service approach even under intense deadline pressure.

 

Critical Thinking and Problem Solving 

• Critical, creative, reflective thinker; will question, search for answers and meaning; evaluate ideas and information and develop and share ideas that lead to action.
• Identifies opportunities for creative problem solving while staying within the parameters of good practice; generates unique but workable and useful solutions to difficult problems.
• Provides and receives constructive feedback effectively.

 

Effective Communication 

• Strong written and verbal communication skills; ability to convey messages clearly and effectively across various contexts and platforms.
• Contributes to a positive work environment where all staff are motivated to do their best.

 

Information 

• Seeks, finds, evaluates and uses information to base decisions, improve processes, and engage in life-long learning.
• Ensures records are accurate, complete, and well-maintained.

 

Personal Responsibility 

• Earns the trust, respect and confidence of coworkers and customers through fairness, truthfulness, honesty, sensitivity, reliability and professionalism in all interactions.
• Respects and maintains confidentiality.

 

Job Knowledge 

• Skilled in job-specific knowledge which is necessary to provide the appropriate quantity and quality of work in a timely and efficient manner.

 

Technical Expertise 

• Maintains updated knowledge of best practices for supporting a community college advancement team, including equipment, software, processes, communications, budgeting, regulations, and project management.

 

Application Process

 

To be considered for this position, applicants must

• Meet the required qualifications as outlined in this announcement.
• Complete the online application profile and apply for the specific job opening at https://www.pierce.ctc.edu/hr.
• Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. (Cover Letter)
• Upload (attach) detailed résumé of all educational and professional experience. (Résumé)
• Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education and/or coursework. International transcript must include a foreign transcript evaluation. For a list of approved credential evaluation services, visit https://www.naces.org/members.
  • Please note: Certain positions require specific levels of educational attainment such as a post-secondary degree, licensures or certifications. In order to evaluate applicant materials to determine if the minimum qualifications are met, information regarding your education and experience should be included in your application materials.
  • Applications without transcripts attached, may receive notification that their application materials are incomplete. If you receive a notice and information has been provided elsewhere in your applications materials, please disregard. (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
• Upload (attach) a list of at least three (3) professional references with names, telephone numbers, and e-mail addresses. One of which must be your current or most recent supervisor. Letters of recommendation will not be accepted. (References)
• Provide a response to the following question. (Supplemental Question)

Briefly describe how you have worked in your previous or current positions to integrate multicultural responsiveness, inclusion, and belonging in your organizations and how you would do that in this position. Please limit your response to a maximum of 500 words. To learn more about our Equity, Engagement, and Belonging efforts, please visit https://www.pierce.ctc.edu/equity-engagement-and-belonging.

Please Note

To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date.

 

All correspondence regarding your application status will be sent to the email address associated with your SCHOOLJOBS.COM account. Please make sure to check your spam folder periodically, in the case of an automated, incorrect delivery.

Terms of Employment

This is a full-time administrative - exempt position with Pierce College District. The primary work location will be at Pierce College, Puyallup campus. Frequent travel to Pierce College campuses or other sites may occur. Standard work hours are between 8:00 am to 5:00 pm, Monday through Friday, with occasional evening and weekend hours required. This position requires regular and consistent attendance and may be eligible for one (1) to two (2) telework days once the incumbent is established in the position.

Salary & Benefits

The salary range for this position is $77,624.00 to $96,040.00 annually. The salary will be determined based on the candidate's qualifications and related experience.

Please note: New hires typically start at $80,859.00/year, based on Pierce College's Administrative/Exempt Compensation Plan. For more information, please refer to the terms and conditions.

Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website athttps://www.pierce.ctc.edu/hr- benefits. Physical Work Environment

This position works indoors in an office environment which requires visual concentration on detail, dexterity, precision, and is subject to frequent noise and interruptions. This position operates in a dynamic and fast-paced environment.

Reasonable Accommodation

Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

Screening & Interview Process
Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.

Please Note

This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the district’s needs will be eligible for further consideration. 

 

Notification of application status normally occurs 4 to 6 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include written, oral and performance examinations, and final interviews.

Conditions of Employment

Prior to the start of employment, the finalist for this position will be subject to a criminal background check as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Conditional offer letters will be accompanied by a declaration and authorization to release information form to be completed by the applicant. Disclosure is required under Washington State Law RCW 28B.112.080.

An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.

Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.

Equal Opportunity

The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices. Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.

For more information about this position or assistance regarding your application, please contact the Human Resources office at jobs@pierce.ctc.edu.

Questions regarding equal employment opportunities or discrimination may be directed to the following:

 

Sean Cooke

Title IX Coordinator

(253) 840-8472

 

Davi Kallman

ADACO / Section 504 Coordinator

(253) 912-3715

 

Deena Forsythe

Interim Vice President for Human Resources

(253) 964-6586

 

Paula Henson-Williams

District Affirmative Action Officer

(253) 864-3229

 

Foundation Scholarships & Development Manager Supplemental Questionnaire *QUESTION 1 Briefly describe how you have worked in your previous or current positions to integrate multicultural responsiveness, inclusion, and belonging in your organizations and how you would do that in this position. Please limit your response to a maximum of 500 words. To learn more about our Equity, Engagement, and Belonging efforts, please visit: https://www.pierce.ctc.edu/equity-engagement-and-belonging.

* Required Question