Executive and Volunteer Support Staff

The GreenHouse is a faithbased nonprofit dedicated to nurturing the emotional, spiritual, intellectual, and physical development of youth in our community. We are seeking an organized, relational, and mission aligned Executive and Volunteer Support Staff member to support our Executive Director and lead volunteer coordination organization-wide.

This role is ideal for someone who thrives in a dynamic environment, loves building relationships, and brings both administrative excellence and heartfelt care to their work.

Key Responsibilities

Executive Support

• Provide high level administrative support to the Executive Director, including email management, calendar coordination, meeting preparation, and document drafting.
• Track projects, deadlines, and followthrough on organizational priorities.
• Maintain office systems, files, supplies, and confidential information with professionalism.

Volunteer Coordination & Community Engagement

• Lead volunteer recruitment, onboarding, and communication.
• Prepare and deliver volunteer orientations that equip volunteers with clarity and confidence.
• Travel to churches, universities, and community locations to speak, host booths, and represent The GreenHouse.
• Build strong relationships with volunteers; support retention through encouragement, clarity, and care.
• Coordinate volunteer teams for major events (Graduation, Pumpkin Patch, Christmas Partners, etc.).
• Maintain mailing lists and CRM records; support community partnerships and guest hospitality.

Organizational Donor Support

• Assist with donor acknowledgments, letters, and communication.
• Lead mass mailings and support organizationwide communication efforts.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Nonprofit Management, or related field preferred; equivalent experience considered.
• 2+ years of administrative, volunteer coordination, or nonprofit experience, ideally in a faith based or youth serving organization.
• Strong communication, organization, and relational skills.
• Ability to manage multiple priorities with warmth, accuracy, and grace.
• Alignment with The GreenHouse’s mission, values, and faith based culture.
• Experience with scheduling, email management, and CRM systems.

Employment Requirements

• Successful completion of background check and fingerprinting.
• Legal authorization to work in the U.S.
• Completion of mandated reporter training within 90 days (renewal required).
• Preferred experience in roles requiring mandated reporting (youth services, education, ministry, etc.).

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