US administrator

US Administrator

We have an opening for a part-time (30 hours per week) administrator to manage our US daily operations and provide remote support for our daily operations in Haiti.

Responsibilities include: Basic bookkeeping, database management, sponsorship program management, donor communications, and general remote administrative support to daily Haiti operations.

Full job description and qualifications below.

Organization Description:  God’s Littlest Angels’ mission is to provide exceptional neonatal care and a safe haven to the smallest, sickest, and most vulnerable children of Haiti. We also provide residential care to orphaned children and those removed from unsafe living conditions by Haitian Child and Family Services who later reunite them with their biological families or find them permanent placement in adoptive homes.

Purpose: To support day-to-day operations of an international non-profit organization, reporting to the executive director

Responsibilities:

1) Administrative Support: This position is responsible for providing general administrative management as needed, including but not limited to:

• Perform basic bookkeeping tasks including bill paying, check cutting, mailing checks, making deposits, invoicing, running financial reports, assisting with annual audit etc.
• Maintain organizational files and documents
• Serve as US point of contact for the organization
• Manage donor database, including updating contact information as requested, creating and pulling data and reports
• Manage repair and maintenance of office equipment, including computers, phones and printers
• Organize and schedule Haiti volunteers and teams
• Run errands to bank, post office, etc as needed
• Perform general remote administrative support to daily operations in Haiti
• Prepare for Board of Directors meetings by providing agendas, minutes, and other documents

2) Communications

• Answer phone calls
• Respond to email inquiries
• Assist with print and electronic newsletters
• Assist with donor communications, including appeal and thank you letters
• Coordinate bulk mailings
• Maintain data archives

3) Take on additional tasks as directed by the Executive and Development Directors and the President of the US Board of Directors

Qualifications

• Minimum four years related experience; nonprofit experience a plus.
• Innovative, able to self-research and suggest improved systems for implementation upon approval.
• Proficiency with spreadsheets, databases, word processing and Quickbooks.
• Self-motivated. Ability to multi-task and prioritize in a dynamic work environment.
• Strong attention to detail and ability to work as a remote team member with minimal supervision.
• Solid written and oral communication skills including excellent phone manner.
• Ability to develop effective work plans, organize details, set priorities, and meet deadlines.
• Ability to operate and troubleshoot standard office equipment.
• Ability to effectively communicate the organization’s mission to donors, volunteers and the overall community.
• Fundraising experience a plus. Excellent donor relations skills and understanding of the funding community.
• Experience and skill in working with a Board of Directors.
• Interest in and commitment to furthering GLA’s mission.

If interested in this position, please send your cover letter and resume to Molly Little at gla@glahaiti.org