Temporary Grants Administrator

About Tides 

Tides is a nonprofit and philanthropic organization dedicated to advancing social justice. We work across the social sector to shift power to leaders, communities of color, and other historically excluded groups who face systemic barriers. Applying our equity-centered lens and leveraging our vast network of changemakers, we work to strengthen the impact of our partners by offering services like fiscal sponsorship, donor advised funds, impact investing, and grantmaking. For more information, please visit www.tides.org.

The Role

The Temporary Grants Administrator will partner with cross-functional teams, including client services, legal, and finance, to provide exceptional grant making expertise and service for Tides’ philanthropic partners and grantees. This is a dynamic role that works closely with clients to facilitate strategic grant making in a fast-paced environment.

The primary responsibility of this role is grantmaking due diligence and supporting the strategic initiatives of the team. A successful candidate will be comfortable working in an operational role while applying a critical and strategic eye to improving the team’s operations.

The Grants Administrator is a non exempt position. This position is expected to work through December 2023. Position extension is not guaranteed. This position has the potential to extend or convert to a permanent role for candidates with commensurate experience for the fulltime job. The potential for an individual to extend or convert will be assessed in the application process, along with the candidate’s  on-the-job performance.

What You Will Do

Grants Administration

• Support the team in processing approximately weekly 150 - 200 incoming grant recommendations weekly

• Communicate with domestic and international grantees to gather information, ensure compliance with IRS regulations and Tides grant making policies and procedures

• Prioritize grant recommendations for due diligence based on risk, client need, and complexity. Due diligence includes researching grantees, ensuring that grantees are mission-aligned, and requesting additional information from grantees.

• Facilitate the grant making process from recommendation through post-award by communicating and building relationships with grantees, internal staff, and clients

• Assist with review of grantee banking information and management of outstanding payment issues

• Generate, edit, and review grant award letters to ensure accuracy of terms and conditions and to reflect client’s intent

• Create and maintain electronic grant files to meet legal and Tides policy requirements

• Follow up on reporting with grantees and inform client-facing staff

• Gather and record grant data, ensure data integrity, and participate in administration of grant making database

Reporting and Compliance

• Coordinate processes for post-award grant tracking, and reporting requirements

• Apply IRS rules and grant making compliance procedures for Expenditure Responsibility reporting and tracking of lobbying expenses

• Stay up to date with relevant policies, regulations, and trends in grants management based on internal updates and external sources

What You Will Bring

• Comfort or desire to work in an operational role while utilizing critical, strategic thinking to constantly improve internal processes and goals

• Ability to work well under high pressure with frequent interruptions, prioritize changing workloads in order to meet tight deadlines, and work both independently and as a member of a team

• Strong computer skills particularly with databases, word processing, and spreadsheets.

• Experience with web-and electronic-based document management tools and practices including GMS Systems, or other relational databases

• Familiarity with MS Office Suite, Slack, Zoom, Box and other standard office technology

• Ability to learn new software systems quickly; previous experience with Salesforce is a plus; experience with system implementation is a plus

• Demonstrated ability to hold information confidential with excellent judgment

• High attention to detail with strong organizational skills

• Demonstrated commitment to meeting the needs of internal and external clients; ability to strive for high level of satisfaction

• Creative problem-solving skills and the ability to apply principles and critical thinking skills to complex situations

• Strong written and verbal communication skills, including the ability to work well by telephone and email

• Ability to demonstrate sensitivity to and appreciation for diverse viewpoints and different

communication styles in a multicultural environment

• Ability to appreciate and contribute to a work environment that values integrity, adaptability, reliability, collaboration, a commitment to learning, and a sense of humor

Education and Work Experience 

• 3-5 years of professional experience in a foundation or public charity setting performing due diligence on complex domestic and international grants.

• Experience working within a DAF based context

• Experience with grantmaking in a c4 (lobbying, advocacy)

• Knowledge of IRS regulatory compliance reasoning

Life at Tides

Working at Tides connects you with world-class teammates, enduring relationships, and an inspired sense of purpose - while our employee benefits support our team’s talent and well-being. This is an exciting time to join Tides. In the past, Tides staff have worked predominantly from our offices in San Francisco and New York. Today, our hybrid work model supports staff with remote work from anywhere in the United States.

Salary Range 

Tides is committed to providing a competitive compensation package. The starting salary for this role ranges from $22.74 - $39.66 per hour based on geographic location, years of experience, and ensuring pay equity within the organization. The recruiting team is committed to sharing more details regarding compensation based on the candidate's experience and location during the interview process. Tides offers a generous benefits package including: comprehensive medical, dental and vision insurance, paid time off, life and disability insurances, retirement plan, educational assistance, confidential counseling and life balance resources designed to support the passion, commitment and energy that is vital to our team members.

Important Information  

Any Tides Network employee who wishes to use the office or travel to the office must be fully vaccinated for Covid-19 and boosted. You are required to submit proof of vaccination to the Human Resources Department at least 2 days before your first visit to the office. Employees who do not have vaccination information on file will not be permitted in the building.

Application Instructions  

Please submit a resume and a thoughtful cover letter online. Your cover letter should express your interest in working for Tides and your qualifications for the role. You may also share your detailed LinkedIn profile with us. Tides is an Equal Opportunity employer. We value diversity and inclusion and we look forward to reviewing applications from all who are qualified to apply.

Equal Employment Opportunity  

Tides is an equal opportunity employer. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. Also pursuant to the San Francisco Fair Chance Ordinance, we encourage and will consider for employment qualified applicants with arrest and conviction records.

Applicants with Disabilities

Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. If you seek an accommodation, please advise in writing at the time you apply.

Please apply here: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=ac3db27c-a187-40fa-b974-0902020e297a&ccId=19000101_000001&jobId=479275&source=CC2&lang=en_US