JOB TITLE: Special Events Manager STATUS: Full Time
FLSA STATUS: Exempt HOURS/WEEK: 40
DIVISION: St. Vincent de Paul Center DEPARTMENT: Development
DIRECT SUPERVISOR: CDO DIRECTLY SUPERVISES: None
As stewards of the Vincentian spirit, employees of Marillac St. Vincent Family Services are committed to strengthening and empowering those most in need to reach their greatest potential. We fulfill our mission through quality programs for children, teens, families, seniors and homeless.
Our employees commit themselves as individuals to live out the core values of integrity, excellence, creativity, advocacy, respect and empowerment in our daily work, as we serve the needs of others.
Integrity - Acting with transparency, humility and honesty
Excellence - Providing quality care with compassion
Creativity - Being continuously resourceful and inventive
Advocacy - Supporting the cause of those who lack resources for a reasonable quality of life
Respect - Recognizing our own value and upholding the dignity and value of all people
Empowerment - Providing skills and resources to achieve full human development
- Versatility – Understanding and appreciating different and opposing perspectives on an issue; adapting one’s approach as the requirements of the situation change; an eagerness for positive action; self-control; active listening.
- A collaborative work model – Cooperatively working and sharing responsibility; contributing to the group effort; realizing a sense of commitment and ownership in the success of the organization’s goals.
- Mutual accountability – Holds others accountable with their roles; provides and receives feedback and takes constructive action.
- Client/customer advocate – Identifies opportunities to improve quality of services; presents one’s self professionally.
- Protects confidentiality & privacy – Respects and protects information about all staff and clients.
Reporting to the Chief Development Officer, the Special Events Manager is responsible for building and maintaining corporate/donor relationships that lead to sponsorships; the direct management of all Development Department events; and managing all Associate Board-related activities.
The Special Events Manager will also work closely with the Development staff to accomplish development-related tasks including, but not limited to, strategic cultivation of corporate event sponsors and individual donors, Advisory & Development Board engagement, and special event promotion and execution.
Duties & Responsibilities
- Responsible for executing special events including, but not limited to:
Lumiere Gala, Beacon of Hope Luncheon, Santa Mike Event, Open Houses, smaller scale donor events, Community Events, Staff Events and Board/Associate agency wide events.
- Maintain event budgets, coordinate, and establish event committees, attend all event-related meetings, prepare agendas, and record minutes.
- Solicit corporate sponsorship.
- Effectively communicate and engage Committees on fundraising goals.
- Work with marketing vendor to plan, coordinate and execute effective event promotion campaigns.
- Work with Development Services Manager to ensure accuracy of data entry, financial reporting, and pledge collection.
- Prepares special event fundraising reports for staff and board.
- Work with Volunteer Manager to coordinate Event volunteers.
- Plan and support all post-event activities.
- Coordinates post-event debriefs with Development Team, Event Committees, and vendors.
- Responsible for special events strategy and calendar:
- Update and maintain yearly calendar of events.
- Assist with marketing and public relations related to special events.
- Serve as the liaison for the Associate Board
- Attend all meetings and events.
- Develop meeting agendas in coordination with the Director of Development and Associate Board Chair.
- Assist Associate Board with growth, recruitment, budget, events, and communicate with the Development Department when appropriate.
- Coordinate internal logistics for their events.
- Act with integrity and aspire to model our Core Values in the delivery of all services.
Bachelor’s degree required. At least 2-4 years of prior experience in event planning. Evidence of successful event, sponsor, and donor relations. Logistics, auctions, and decorating for events preferred. Ability to juggle multiple projects.
Self-starter skills which include but are not limited to: Excellent verbal and written ability to accurately convey the mission effectively with the public, staff, interns, and volunteers, the ability to multitask and determine priorities to meet production deadlines, and utilize creativity to develop new and more efficient systems to meet the needs of donors and the organization. Must have attention to detail, and strong knowledge of business etiquette and protocol. Must be detail oriented with excellent time management and organizational skills. Proficiency with Microsoft Office and familiarity with development database software such as Raiser’s Edge is required. Familiarity with Adobe Creative Suite preferred. Must have excellent interpersonal skills. Ability to provide quality service to a diverse clientele.