Receptionist/Administrative Assistant

Reconstructing Judaism
Published
January 7, 2019
Location
Wyncote, PA
Job Type
Contact Name (not public)
Cheryl Tyson
Address
1299 Church Rd

Description

Reconstructing Judaism

Receptionist/Administrative Assistant

Reconstructing Judaism seeks a Receptionist/Administrative Assistant for its rabbinical college and movement headquarters. Reporting to the Director of Operations, this position serves as the “face” and frontline of the organization, projecting a warm and welcoming presence, maintaining a helpful and courteous attitude, and utilizing administrative skills and institutional knowledge to support the life and traffic of the organization. This position also provides general administrative support to the Director of Operations and to rest of the organization on an as-needed basis.

Position Responsibilities

  • Serving as a primary welcoming presence for staff, students, visitors, guests and inquirers of the organization.
  • Receiving, directing and responding to requests in person, by email and by phone.
  • Mastery of and strict adherence to security protocol including checking the credentials of any guests and enforcing guest sign-in procedures.
  • Administrative support for the Director of Operations: scheduling, maintaining, adjusting and editing calendars of meetings and events accurately and with careful attention to detail; facilities support; interaction with vendors and contractors; invoice processing; light event support, etc.
  • Initiating and managing arrangements for conference and video calls and overseeing their successful execution.
  • Maintaining accurate data for various lists: events, visitors, birthdays, holidays, contact information, car owner information.
  • Overseeing supply inventory and facilitating fulfillment.
  • Delivery and mail oversight: receiving and sorting mail and packages, assisting other staff with mailing process as needed, ensuring proper operation of mail machine, purchasing additional postage as needed, posting accounts payable checks for outgoing mail and distributing in-house checks to appropriate recipients, creating and maintaining staff and student mailboxes.
  • Oversight of key fob distribution and returns.
  • Collecting and maintaining the daily information board in the lobby.
  • Resolving room scheduling conflicts and communicating with custodian on room setups.
  • Monitoring/scheduling loans of ritual and other items – assuring that all items are returned.
  • Training backups on reception procedures including all security protocols.
  • Assisting with various projects and large mailings from other departments.
  • Other duties as assigned.

Qualifications

  • Minimum of 3 years of administrative assistant experience.
  • Associate degree preferred.
  • Receptionist experience preferred.
  • Experience managing multiple, concurrent projects.
  • Extensive Microsoft Outlook (both calendar and email) experience.
  • Moderate Excel, Word and mail merge experience.
  • Experience with scheduling and conferencing platforms such as Doodle & Zoom.
  • Experience editing and proofreading.
  • Experience working with the Jewish community preferred.

Capabilities:

  • Strong interpersonal skills.
  • Ability to communicate clearly with tact and professionalism, both orally and in writing.
  • Ability to interact appropriately with a wide variety of people projecting warmth, interest and competence.
  • Ability to meet deadlines, self-motivate and track tasks.
  • Ability to think critically and to troubleshoot and resolve problems.
  • Organized and attentive to detail.
  • Ability to retain information and master new skills quickly.

Salary:

$35,000+, commensurate with experience.

Benefits:

This is a full-time, non-exempt, benefit eligible position. Benefits include health insurance, 401(k), generous paid vacation and sick time, and ample time off for major Jewish and American holidays.  We offer a dynamic and progressive workplace.

About Us:

Reconstructing Judaism is the central organization of the Reconstructionist movement. We train the next generation of rabbis, support and uplift congregations and havurot, foster emerging expressions of Jewish life, and encourage people to be their best selves — always helping to shape what it means to be Jewish today and to imagine the Jewish future.

Reconstructionists approach Judaism — and life — with deep consideration of the past and a passion to relate it to the present. We have originated many of the core innovations of today’s Judaism and lead efforts to make our congregations and havurot even more groundbreaking, inclusive and relevant.

How To Apply

Please send cover letter and resume to hr@reconstructingjudaism.org. Submissions without a cover letter will not be considered. No phone calls please.

Diversity is a core value of our organization.   We welcome applicants of any and all racial and ethnic groups and sexual and gender identities. Reconstructing Judaism is an equal opportunity employer and does not discriminate on the basis of any legally protected classes. All are welcome to apply.

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