Program Associate Catholic Sisters Strategic Initiative

Conrad N. Hilton Foundation
March 10, 2019
Westlake Village, California
Job Type


About the Foundation

The Conrad N. Hilton Foundation was created in 1944 by international business pioneer Conrad N. Hilton, who founded Hilton Hotels and left his fortune to help the world's disadvantaged and vulnerable people. The Foundation currently conducts strategic initiatives in six priority areas: providing safe water, ending chronic homelessness, preventing substance use, helping young children affected by HIV and AIDS, supporting transition age youth in foster care, and extending Conrad Hilton's support for the work of Catholic Sisters. In addition, following selection by an independent international jury, the Foundation annually awards the $2 million Conrad N. Hilton Humanitarian Prize to a nonprofit organization doing extraordinary work to reduce human suffering. In 2018, the Hilton Humanitarian Prize was awarded to SHOFCO (Shining Hope for Communities), a grassroots organization based in Nairobi, Kenya that catalyzes large-scale transformation in urban slums by providing critical services for all, community advocacy platforms, and education and leadership development for women and girls. From its inception, the Foundation has awarded more than $1.6 billion in grants, distributing $114.9 million in the U.S. and around the world in 2017. The Foundation's current assets are approximately $2.8 billion. For more information, please visit

About the role

The Program Associate will play a central role in coordinating the Catholic Sisters Strategic Initiative as a central part of the program team. The program Associate holds a variety of responsibilities related to research, analysis and coordination for programmatic and administrative support to their respective program teams, and act as a liaison between program staff, grantees and external consultants. They will provide support for key operational areas of the team, including: project tracking, financial and budget, communications and knowledge sharing, coordination of meetings and contribution to project reports, grant oversight, and planning. This position will also assist the team with general administration functions including the coordination of convenings.

This position will work closely with the Sr. Program Officer/Program Officer in the Catholic Sisters strategic initiative and as a member of the team; the Program Associate will participate in project and department-wide activities, meetings, conferences, etc. The program Associate may need to travel internationally and domestically. The Program Associate will participate in programming discussions, and will be conversant with the Foundation's approaches.

Grantmaking Support – 30%

  • Assists the Sr. Program Officer/Program Officer in proposal research, summaries and budgets during the proposal review process.
  • Reviews and analyzes submitted grant proposals.
  • Serves as a contact for grantees and applicants during the application and reporting processes.
  • Works closely with the Sr. Program Officer/Program Officer in producing board write-ups and presentation materials, including dashboard analytics and memos to the board.
  • Works closely with the Sr. Program Officer/Program Officer to review and analyze grantee reports, monitor grantee work plans and budgets, generate progress analyses, and facilitate/trigger payments.
  • Provide assistance on grant modifications (Budget modifications, no cost extensions)
  • Participate in peer review process of board write-ups.
  • Performs program-related research and other projects as assigned.

Program Liaison – 25%

  • Assists the Sr. Program Officer/Program Officer] with strategic grant planning and budgeting.
  • Works with grants management to comply with internal audit and grant tracking procedures and grant-making processes.
  • Supports the Sr. Program Officer/Program Officer and MEL partners in design and implementation of the MEL framework.
  • Updates and tracks grant-related information in grants management database, including reports and grant payment information.
  • Provide support for key operational and administrative areas of the team, including: project tracking, coordination of meetings, vendor/consultant contract agreements, and contribution to project reports, grant oversight and planning.

Program Operational Support – 15%

  • Provides support to Sr. Program Officer/Program Officer with travel, appointments, contacts, correspondence, reports and maintenance of information, as needed.
  • Assists the Sr. Program Officer/Program Officer in planning annual convening of grantees, stakeholders and monitoring, evaluation and learning partners (MEL). Leads logistical support for convenings.
  • Coordinates program-related events such as internal and external meetings, conferences and presentations.

Communications and Learning – 10%

  • Supports the Sr. Program Officer/Program Officer and Communications team members with the development of program communication strategy and priorities.
  • Provides support to the SPO/PO in the implementation of the Catholic Sisters Initiative and helps to produce dashboards/analytics on grant portfolio.
  • Assists in the development of communication materials – e.g. blogs, tweets, articles, reports, etc.
  • Collaborates with communications team to distribute communication materials to appropriate audiences.
  • Performs program related research and special projects (as needed) to identify trends in the field and best practices, as well as store and communicate information.
  • Maintains team contacts and email lists.


Education / Training


  • Bachelor's Degree in International Studies, Public Health, Public Policy, business administration, Theology or related field


  • The Catholic Sisters team is looking to add a member who has an interest in working with and for Catholic sisters or has a background or knowledge of Catholic Sisters in a complementary area.

Experience/Technical Skills


  • Minimum of 3-5 years of relevant work experience, preferably in the nonprofit sector.
  • Excellent writing skills and the critical thinking skills to analyze and summarize reports.
  • Strong oral communication and relationship-building skills; interacts with others in a professional and diplomatic way.
  • Solid organizational skills, able to effectively manage and prioritize workflow to meet deadlines, and is highly attentive to detail.
  • Works well independently and collaboratively within a team and demonstrates a high degree of initiative, resourcefulness and flexibility to meet needs of the role.
  • Ability to continually seek information and look for new approaches to processes and practices.
  • Excellent computer skills to include Microsoft Office, financial software and/or database experience.


  • An understanding of grant-making and the nonprofit sector are highly desired.
  • International field experience/familiarity working in the developing world is highly desired. French language is a plus


  • Collaborates
  • Communicates effectively
  • Interpersonal savvy
  • Optimizes work processes
  • Situational adaptability
  • Action oriented

In addition to the role specific competencies listed above, our Core Competencies are just as important as they identify the key values and strengths shared by everyone at the Foundation, regardless of the job they perform:

Drives Vision and Purpose, Collaborates, Instills Trust, Global Perspective and Strategic Mindset

The Conrad N. Hilton Foundation is an equal opportunity employer and we seek candidates from all backgrounds and experiences.

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