Program and Grant Specialist

California State PTA
November 1, 2019
Sacramento, California
Job Type


General Description of Position

The Program and Grant Specialist is a full-time, exempt position performing professional and administrative work to advance the goals of California State PTA. The Program and Grant Specialist manages and expands grant work aligned with the purpose of the organization specifically in the areas of arts education, advancing a full curriculum communications and messaging, supporting volunteers in advocacy, family engagement and parent mobilization. The position reports to the Director of Programs and Grant Development and works closely with other staff departments such as the School Smarts program, as well as volunteer-led committees and commissions and partner organizations.


This position is classified on the exempt salary schedule as a Specialist.

Salary Range

$49,920 – $58,320

Essential Functions

Essential functions of this position may include:

  • Builds relationships and works closely with state and local volunteer PTA leaders and assists them in planning and carrying out activities to advance grant and program objectives, including developing materials, planning and delivering trainings and planning and coordinating other special events.
  • Maintains, compiles and analyzes data to regularly monitor progress towards project indicators and targets; prepares periodic progress reports and summaries.
  • Writes and edits articles, reports, summaries, background papers, key messages and other materials.
  • Works with the Special Committee for Arts Education and other committees, commissions and staff departments to initiate, coordinate and evaluate strategies to advance arts education outreach and advocacy objectives managing day-to-day arts education outreach activities, including content and delivery, timelines and deliverables.
  • Provides direct support to the Director of Legislation, including consulting with the Chair and assisting with meeting preparation, including the annual Legislation Conference.
  • Provides direct support for the legislative advocacy operations of the association, working closely with the Legislation Action Team and Legislative advocates, preparing reports, filing, bill pickup and mailing through the bill service; maintaining and updating the online bill tracking service; preparing the monthly, semi-annual and annual Legislation Report; handling incoming calls from outside sources such as legislative staff and other organizations; coordinating the signing and sending of certain legislative letters and documents; and tracking legislative bill files and updating them as requested.
  • Works closely with the School Smarts program team to implement strategies and activities to advance other association grants and objectives, including those related to family engagement, LCFF-LCAP and “next-level” parent advocacy and mobilization.
  • Develops and strengthens relationships with partners and organizations with shared goals, such as educators, community groups, arts groups, policymakers and others.
  • Effectively utilizes online organizing activities to engage local and statewide supporters; prepares materials for the website and social media.
  • Represents the association at meetings and convening’s, as assigned.
  • Ensures consistency with California State PTA priorities and positions, assists in initiating and developing advocacy strategies and messages, including member and community mobilization.
  • Performs other duties as assigned.


Desired Qualifications

  • Bachelor’s degree or higher.
  • Minimum 3-5 years of progressive project/program management experience, including organizing and implementing activities and strategies, managing budgets and proven results meeting project objectives.
  • Strong organizational skills and demonstrated capacity to develop and implement practical strategies, plans and solutions to advance grant objectives.
  • Ability to grasp complex policy issues and communicate them in a clear, understandable manner.
  • Experience coordinating teams and projects with multiple partners as well as building coalitions; ability to work well with people in a professional environment.
  • Adept at utilizing technology to maximize effectiveness and achieve successful outcomes.
  • Excellent writing skills and strong presentation skills.
  • Strong training and presentation skills
  • Familiarity with public education policy, parent and family engagement and/or arts education.
  • Travel within California is a requirement for this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position requires extensive sitting, some bending, lifting (up to 25 pounds), stooping and stretching. Effective eye-hand coordination and manual dexterity sufficient to operate a computer keyboard, a photocopy machine, telephone and other office equipment is also required. Travel is required.

How To Apply

To apply for this position, please send a cover letter and resume to Please do not call.

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