Post Award Specialist

University Corporation at Monterey Bay
June 5, 2019
Monterey, CA
Job Type
Contact Name (not public)
Maddison Burton
8 Upper Ragsdale Drive


The University Corporation at Monterey Bay is an equal opportunity employer and committed to hiring personnel with competencies and experience related to the regional and State population.

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The University Corporation at Monterey Bay is a non profit 501©(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

Under the direct supervision of the Post-Award Manager, the Post-Award Specialist serves as an important resource providing guidance and oversight on issues related to the fiscal, administrative and regulatory management of grants, contracts and sponsored programs from award receipt through closeout. This position works closely with the principal investigators, project directors, and administrative assistants, among others, to provide post-award services in managing grants and contracts.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  • Participates in award set-up meetings with the principal investigators and pre-award Sponsored Programs Office to gain a full understanding of the criteria and requirements necessary to manage each award. Ensures award is set up properly in the Common Financial System (CFS).
  • Monitors ongoing award financial activity of grants and contracts to ensure that reporting requirements and deliverables are met.
  • Ensures that direct costs charged to grants and contracts are available, allocable and allowable under sponsor guidelines and Uniform Guidance.
  • Interprets CFS reports to internal departments and prepares queries or special reports upon request.
  • Prepares and participates in orientation workshops to educate principal investigators, project directors, and administrative assistants about Corporation policies, forms, and procedures.
  • Investigates and resolves errors and discrepancies and alerts Grants Accountant to make the necessary corrections if needed.
  • Monitors cash balances and other cash management duties including drawdowns, invoices, and follows up on outstanding receivables on grants and contracts.
  • Monitors end dates and provides feedback to project directors, principal investigators, agency representatives, other Corporation departments and the Sponsored Programs Office regarding status of accounts and availability of funds.
  • Assists with agency and accounting audits of grants and contracts.
  •  Serves as the back-up to the Grants Accountant as needed.

Minimum Requirements: 

Equivalent to an Associate’s degree, preferably in Accounting, Business Administration, or a closely related field AND two years of progressively responsible professional accounting experience OR a combination of education and experience which provides the required knowledge and abilities.  A Bachelor’s degree in a related field may be substituted for up to one year of the required experience

How To Apply

Materials submitted become the property of University Corporation at Monterey Bay and will not be returned. University Corporation at Monterey Bay will not fax application materials. For assistance or if you require an accommodation, please call (831) 582-3389, or TTD (800) 735 2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Service Center – first floor ( map). For additional campus information visit For information regarding the University Corporation visit

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