Operations Manager

Operations Manager for the Fifth Maine Regiment Museum on Peaks Island

Basic Details:

• Date Posted: 2/15/2023
• Date Needed: 5/1/2023
• Location: Peaks Island, ME
• Primary Category: Administrative
• Salary: $20/hour
• Type of Position: Part-time

Experience Requirement:

The ideal candidate will have 1-2 years experience in organizational or corporate communications, managing staffing schedules, and/or coordinating a rental venue.

Description & Details:

This is a part-time, hybrid-remote position for a small, seasonal history museum.

The position requires approximately 20 hours/week from May-September, and approximately 10 hours/week from October-April. The position can be fully remote from November-March, partially remote otherwise. Candidates must be able to support the museum in-person, as needed, June-September. Some evening and weekend hours will be required to support private events and fundraisers.

Duties & Responsibilities:

The Operations Manager will report directly to the museum’s President of the Board of Directors.

Communications Support

• Candidate will support the President of the Board in preparing and issuing member newsletters, thank you letters, membership drive, and annual appeal fundraiser.

Facility rental coordination

• Candidate will coordinate rental of the museum facility for small private events, corporate off-site meetings, and evening programs.
• Candidate will promote the facility as an event venue.
• Candidate will order cleaning and office supplies as required.

Fundraising event support 

• Candidate will support the President of the Board in organizing several fund-raising events during weekend hours June - September.

Docents/Guest Services Associate Management

• Candidate will create and manage schedule for museum staff and volunteers.
• Candidate will promote and support evening programming June-September.
• Candidate will submit weekly payroll for museum staff.

Requirements:

Candidate should be comfortable with technology platforms for publishing communications, tracking donations, managing staff, and tracking payroll.

Excellent communication skills.

Preference given to candidates already familiar with:

• Google Drive
• Word / Excel
• Past Perfect
• Signup Genius

Minimum education requirement is an associate degree. Preference given to candidates with a degree in business administration, museum studies, or history.

Upon being hired by the Fifth Maine Museum, new employees are required to sign a confidentiality agreement.

Work Conditions:

The Fifth Maine Regiment Museum is an oceanside, Queen Anne-style shingle “cottage” located on Peaks Island in Maine (accessible only by ferry from Portland), built in 1888. It is a rare survivor from the Civil War reunion era, a unique piece of American history. Today, the building houses the Fifth Maine Museum, a museum that tells two intriguing and related stories through objects, artifacts and exhibits: the story of the Fifth Maine Civil War Regiment and the history of Peaks Island--from its early settlement, to its days as the "Coney Island of Maine,” to its role during World War II and beyond. The Fifth Maine Museum is also an active community center, hosting dozens of community events each year for local non-profits and organizations.

The museum is open Friday, Saturday, Sunday from Memorial Day through the end of June, and again from Labor Day through Indigenous People’s Day. It is open every day of the week during July and August. Opening hours are 10am-3pm.

Physical requirements:

The museum was built in 1888 and is not fully ADA-compliant – the office on the second floor is only accessible by stairs. However, the dining room on the lower level can also be used as an office since Wi-Fi is located throughout the building. The museum is located about 0.5 miles from the ferry landing and can be reached by walking or using the island taxi service that is available at the ferry landing.

How to Submit an Application:

Please send your resume and two references to: fifthmainemuseum@gmail.com before March 15, 2022. Candidates will be contacted via email to arrange virtual interviews conducted between March 20th and March 31st. Candidates will be notified of the Board’s hiring decision by April 15th.