Operations Coordinator

Roles and Responsibilities

The Operations Coordinator is responsible for the administrative and operational functions which keep our work efficient and effective. This is a permanent position.

• Provide general administrative support to Texas Campaign Executive Director, committees, and board of directors
• Manage vendor and contractor relationships for finance, IT, HR and other operational functions
• Coordinate all HR functions, including but not limited to: hiring procedures, onboarding, employee engagement, annual performance review processes, exit interviews, staff benefits review and implementation, policy updates, and organizational insurance coverage
• Coordinate all IT functions, including hard copy and cloud file organization, record-keeping in organizational database (CiviCRM), and password management
• Support meetings/conference calls, including development of agendas and materials
• Manage supplies and materials
• Pick up mail at least weekly
• Coordinate responses to public inquiries to info@txcampaign.org email account
• Support special projects and duties as assigned

Required Qualifications

• Passionate advocate for the mission of the Texas Campaign
• Responsiveness, flexibility, organization, attention to detail, and initiative are critical for success in this role
• Associates degree or equivalent experience
• 2-5 years of administrative experience required, with at least 1 year in the nonprofit sector
• Advanced proficiency with Google Suite, Microsoft Office Suite and Adobe software
• Familiarity with iOS and Mac computer hardware
• Strong writing and editing English skills
• Demonstrated ability to handle confidential information in a discreet and professional manner
• Deadline-orientated team player who works well under pressure
• Professional demeanor
• Must have a cell phone, driver’s license, and personal vehicle with applicable insurance
• Ability to lift up to 20 pounds
• Ability to work a flexible schedule, including evenings and weekends on occasion
• A demonstrated ability to be self-motivated and adaptable, and to work both independently and as part of a team in a virtual work environment

Application Instructions

Please send a cover letter, resume, and three references (names and contact information) to hr@txcampaign.org with the job title in the subject line. We are specifically looking for candidates who bring a fresh perspective to our work and encourage interested candidates to showcase their experiences, ideas and personalities in a customized cover letter describing their qualifications and interest for this position. Applications with a generic cover letter will not be considered.

Applications will be reviewed on a rolling basis and the position will remain open until filled.