Manager, Grants Administration

PRIMARY AREAS OF WORK:

The Manager under the direction of the Director, Grants Administration and Division Operations provides day-to-day support for successful administration of the Clinical Affairs Division’s (CAD) federal and foundation grants (e.g., CDC, BPHC, CVS Health Foundation, DentaQuest).  This mid-level position requires a strong focus on detail, project management, and federal reporting.

The successful candidate will have the ability to synthesize information into a readily understandable format, be dexterous with several project deadlines and priorities, and be able to work with multiple people including national partners, funders, and other CAD /NACHC staff. This professional will have strong writing, problem solving, and project management skills that will support the Director along with other CAD staff to meet deliverables and performance measures on time and within budget.

Specific Duties:

Grants Administration:

• Assists in building and curating a new program year monitoring/reporting system that updates the status of deliverables and products for all funded projects within CAD.
• Establishes working relationships with CAD internal project leads, technical leads, and contractors/vendors to ensure completeness of deliverable deadlines for our federal and grant-funded projects.
• Builds, maintains, and edits all information within CAD’s Salesforce system monthly.
• Works with Specialist, Procurement and Contract Management to track deliverables, expenses, and other necessary grant administration items.
• Leads the research, development, coordination, and release of all Request for Proposals (RFPs) and Requests for Information (RFIs) across all CAD funding streams on a continuous basis.
• Leads the creation and management of all grant applications for cooperative agreements, federal grants, and foundation support from writing, researching, and compiling information, submitting for internal approval, and submission on various platforms (e.g., Grants.gov, Grantsolutions)
• Organizes and conducts trainings with CAD staff on compliance, contracting, RFPs, and other timely topics to ensure continuity and transparency.
• Leads all grant reporting efforts across the entire division, including workplan and budget updates, product/deliverable repository management, carryover requests, and other requirements based on the grant.
• Works with other NACHC divisions that support CAD team members to ensure timely submission of deliverables, narrative reporting, data, and other necessary requirements for the grant, and/or cooperative agreement.

General CAD Duties:

• Assists with the planning and implementation of NACHC conferences and committee meetings as assigned.
• Participates in NACHC organizational improvement efforts through team participation and interdepartmental customer service.
• Participates in Clinical Affairs Division activities including staff meetings, knowledge management systems, and Learning Communities.
• Submits all reports on time or early with accuracy, quality, and accountability.
• Is confident, proactive, motivated, comfortable working in a fast-paced environment, self- manages multiple priorities simultaneously under deadlines.
• Provides strong customer service to internal and external customers, partners, and funders.
• Other duties as assigned.

Required Qualifications:

Experience/Ability/Knowledge:

• 2-3 years of demonstrated project management experience (PMP certification, desired)
• Experience in grant application management and submission
• Experience in grant reporting systems, such as Grants.gov, Grantsolutions (preferred)
• Strong written, verbal, and proofreading/editing
• Strong interpersonal relationship building skills
• Excellent written/verbal communication skills with ability to confidently interface with external partners/stakeholders
• Experience in grant writing, preferred.
• Experience with online survey tools (e.g., Qualtrics, Wufoo, Survey Monkey, and/or Doodle), a plus
• Strong research and analytical skills with the ability to critically think and problem solve
• Must be able to balance multiple deadlines
• Must have attention to detail
• Proficiency in Microsoft Office suite

Other:

• Occasional travel required
• Demonstrated awareness and value of cultural competency
• Ability to work with a diverse team environment

Through our website.