Finance and administrative specialist

California Partnership for Safe Communities works with cities to achieve sustainable reductions in violence and improve the relationship between police and communities. CPSC engages a broad cross-section of stakeholders to implement evidence-based interventions and reduce reliance on enforcement strategies that increase incarceration and recidivism.

We're looking for a conscientious, detail-oriented, and good-humored finance and administrative specialist to join our team. This is a part-time but well-compensated position in Oakland, Calif. Depending on experience and qualifications, it pays $40 to $50 per hour, 5 hours per day, 3 days a week (with some flexibility about days and hours). Additional compensation includes 3 weeks paid time off at part-time rate. Our work environment is busy but relaxed and informal.

The finance and administrative specialist will focus on two areas: (1) finance and accounting support (60%); and (2) general administrative support, including meeting support (40%).

1. Finance and Accounting Support (60%)

• Assist with and work under the guidance of an external consultant on the organization’s bookkeeping and related fiscal administration
• Support payroll administration 
• Assist with staff expense reporting and reimbursements including monthly mileage, etc.
• Process and record accounts receivable (payments for invoiced services, grants, donations and other deposits) and payable (payroll,  vendor bills, electronic payments, credit card expenses)
• Support the budgeting process
• Support tax preparation
• Compile all materials to support grant proposals and contracts
• Support maintenance of annual grants calendar (including proposal due date, report date, etc.)
• Complete narrative and financial reporting to foundations and other donors
• Process contracts and consulting agreements
• Manage record keeping, system backups, filing and data entry

1. General Administrative Support (40%)

• Manage office supply and equipment needs and maintenance
• Handle mail and deliveries 
• Arrange staff travel 
• Maintain record of board meetings and actions  
• Assist with phone and reception service as needed
• Occasional website updates 
• Schedule meetings and manage contacts – coordinating RSVPs and attendance
• Support preparation and production of meeting materials
• Event planning and travel logistics (arrange facilities, catering, and travel for staff and contractors)

Required qualifications:

• Prior experience in finance and accounting support described above, in a nonprofit setting 
• Experience and demonstrated skills in Quickbooks 
• Demonstrated experience managing sensitive or confidential information and maintaining high ethical standards 
• Strong Microsoft Office Suite skills including Word, PPT, Outlook and Excel 
• 2 to 4 years of relevant professional experience 
• Excellent written and oral communication skills; ability to communicate effectively with a wide variety of people at all levels
• Ability to plan and prioritize workflow, handle multiple tasks simultaneously, and deliver high-quality work on time

Desired qualifications:

• Experience working with Google Apps and WordPress
• Experience working in a diverse setting
• Experience troubleshooting office equipment, including computers

Personal Characteristics:

• Ability to work independently, take initiative, be solution-oriented
• Creative problem solver, patient, enthusiastic team player
• Flexible, hard-working, and professional

We are an equal opportunity employer and strongly encourage people of color and Oakland residents to apply. 

Please send your resume and a cover letter describing why you are interested in working for CPSC to info@thecapartnership.org