Executive Program Officer

The Theda and Tamblin Clark Smith Family Foundation
March 4, 2021
Job Type


About The Organization

The mission of the Theda and Tamblin Clark Smith Family Foundation (TTCSFF) is to support youth in low-income communities through strategic funding partnerships with local nonprofit organizations. The Foundation has a long history of grant-making in the Fox Cities, Madison, New York City, and other geographic areas across the U.S. and internationally.

About the Position 

The TTCSFF Board is currently hiring a newly created position (EPO) to support The Foundation through its first executive transition; the EPO will become the single staff position at The Foundation. The EPO will report to the President of the Board of Trustees and will work closely with all Trustees as well as the retiring Executive Director.


Flexible; Fox Valley, Wisconsin location preferred or 30% travel required
Due to COVID-19, this is currently a remote position which may eventually transition to primarily in-office, dependent upon advised public health practices and applicant's city of residence. Role will likely require at least 10% travel regardless of primary location.

Position Responsibilities 

  • Serve as chief internal communicator organizing all governance activities, Board and committee meetings, and managing follow-ups throughout the year.
  • Partner with the ED and Board to make granting recommendations to the Board at least annually, with increasing leadership over time.
  • Partner closely with the ED on current projects, grantee partnership activities, family-related items, and ED transition planning.
  • Manage all systems and technology so that operations run smoothly; these include the email server, document storage, and all external devices.
  • Serve as liaison to The Foundation's legal and tax advisors (with the Board’s Secretary), the Board’s Treasurer, and Finance Committee
  • Develop the annual budget and coordinate ongoing financial reporting with the Board’s Finance Committee.
  • Offer clear, responsive communication regarding all activities related to The Foundation. This includes newsletters and regular email announcements to connect them to The Foundation’s mission and grant-making activities.

Core Competencies 

  • Conveys an authentic passion for, and commitment to, The Foundation’s mission of supporting youth from low-income backgrounds.
  • Develops meaningful relationships as the basis for effective collaboration.
  • Acts with integrity in service; makes informed decisions with humility.
  • Is dedicated to personal and professional learning and growth; values the synthesis of perspectives and appreciates that personal evolution is inherently part of the work that we do.
  • Aims to achieve synergy through effective discussion and consideration of multiple perspectives in decision-making, believing that diversity of thought often creates the opportunity for greater impact.
  • Actively partners with others to achieve collaborative thinking; achieves clarity in their thinking and communicates with transparency.
  • Appreciates accountability in reporting and discussion, regardless of whether the news is bad or good.
  • Knows the importance of good project/role management for preserving resources, achieving mission, and signaling respect to others.
  • Displays strong critical thinking skills, including the ability to assess situations, accurately identify problems, and apply appropriate solutions.
  • Prioritizes well within an ever-changing landscape.
  • Values the importance of research, evaluation, and data in achieving social change.
  • Understands the importance of being detail-oriented, while also being able to think ‘big picture’ and long-term.

Eligibility & Experience 

  • Education: Bachelor’s degree, or equivalent education and working experience
  • Professional Experience: This is a mid-level general management position. Approximately 3-5 years previous experience in a relevant field is assumed.
  • Skills: Proficiency with Microsoft Office suite, Google products, and CRM tools
  • Familiarity with FoundationSource database and other resources is a plus
  • Working knowledge of creating budgets and financial statements is preferred, but not required.

Compensation & Benefits

Compensation and benefits are competitive and commensurate with candidate qualifications, experience, and geographic location (cost of living). The TTCSFF welcomes and values applicants of diverse backgrounds, experience, and knowledge. The Foundation is an equal opportunity employer.

Hiring Process

Select candidates who meet the set criteria will be invited to phone interviews. Next round applicants will be invited to complete a written ‘Job Simulation Activity’, which includes at-home work, followed by a small-panel video-interview with Trustees. A small number of applicants will then progress to a final-stage interview process, which typically includes Trustees, and/or other advisors to The Foundation. We are committed to staying in touch with all candidates throughout the process and will let you know the status of your application as it changes, please do not inquire.

How To Apply

Applicants should submit a current resume and a brief letter of interest, including preferred geography and expected salary range, to talentttcsff@gmail.com.

Note: Only documents submitted in PDF format will be accepted for consideration.

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