Executive Director

Position Title: Executive Director/President

Position Summary: MHF operates a 23-acre farm shelter in Marshall, VA and provides a safe haven for animals both large and small with an intake of 750 animals per year. The Executive Director is the public face of MHF. The position requires increasing MHF’s profile throughout the region and ensuring implementation of MHF’s philosophy, mission, annual goals and objectives. The Executive Director will have overall operational responsibility for the staff and programs as well as preparing and executing the necessary fundraising activities to meet the goals of fully utilizing our new facility and dramatically increasing our outreach throughout the communities we serve.

Working Relationship: This position reports to the Board of Directors.

Responsibilities:

1. Leadership and management

• Ensures ongoing program excellence, rigorous program evaluation, and consistent quality of finance and administration, fundraising, communications, and systems, including managing income and expenditures to achieve or exceed the financial goals specified in the annual budget.

• Recommends timelines and resources needed to achieve goals, including the development of annual and future budgets.

• Engages and energizes the organization’s staff, board members, program volunteers, donors, special committees, and other strategic partners to achieve goals.

• Serves as the point of contact for all regulatory-related issues, including Town, County, State and others. Maintains and improves our relationship with all outside stakeholders, government entities, fellow animal service organizations and community organizations.

• Hires, leads, coaches, and maintains a high-performance staff. Ensures that each staff member has a job description and the training necessary to perform the necessary functions. Sets annual objectives with staff members, tracks progress on a regular basis and provides direct reports with annual performance evaluations. Recruits and trains new staff as needed. Ensures critical tasks are covered by reallocating resources when positions are vacant.

• Provides the board with regular reporting of performance relative to goals.

• Ensures all routine and long-term maintenance is provided for the facility, grounds and infrastructure to showcase a clean and attractive physical campus.

• Ensures the health and well-being of the animals cared for and ensures that excellent care is provided to not only animals we serve onsite in our facilities and fields, but also in our provision of services to low-income families and individuals so they can keep their pets.

• Puts plans in place for appropriate decisions in the event of chronic, critical, or life-threatening illnesses, before the crisis is at hand.

• Serves as a non-voting member of the Board of Directors. Adheres to and applies all Board approved policies.

1. Fundraising, Marketing, and Communications

• Supervises and works closely with the Director of Development

• Ensures the development and implementation of a comprehensive annual strategic fundraising plan driven by the annual business plan and budgetary goals. Determines the optimal allocation of the available resources to best achieve fundraising goals.

• Oversees program grant writing, grant contract management, and grant reporting in compliance with program goals and strategies. Ensures grant proposals are accurate and consistent with MHF’s mission, policies and capabilities, and that all reports or other feedback requirements are documented and tracked to ensure timely, accurate reporting.

• Ensures all restrictions on the use of grants or other restricted funds that are donated to MHF are documented and included in operational, financial planning and the execution of grant or donation funded activities.

• Ensures all donor information is entered into MHF’s database and that all donors receive appropriate acknowledgement including tax-related acknowledgements.

• Ensures the development and implementation of an annual strategic communications plan designed to achieve the annual fundraising and business plan, and to achieve broader awareness of the organization’s mission and capabilities. Actively leads and participates in communications with all constituents (donors, volunteers, community leaders, community members, etc.).

• Enhances and expands effective plans for a secure web presence and social media to further awareness among constituents.

• Keeps staff informed and trained on a regular basis of current board activities and decisions, including all policies and procedures that govern staff activities and relationships.

III. Financial/Risk Management

• In general, identifies risks and implements procedures to mitigate and control them to include (but not limited to) risks to clients, staff, volunteers, property, finance, goodwill and image.

• Ensures that all MHF non-public data, and client, employee and donor information is appropriately secured at all times and that access is limited to only those authorized including both physical and electronic records and information.

• Manages income and expenses to stay within annual budget and keeps board updated monthly.

• Along with CFO and Treasurer, manages outside accounting firm and internal staff and ensures that all income, expenses, assets and liabilities are recorded in accordance with Generally Accepted Accounting Principles for a 501(c)(3) non-profit corporation.

• Ensures that bank accounts are monitored and that only the appropriate parties are authorized to sign checks and access accounts.

• Reviews and renews all annual/term contracts including insurance. If appropriate, bids out contracts and insurance to ensure that MHF is obtaining competitive terms and rates.

• Ensures appropriate and adequate insurance coverage at all times, including obtaining riders for individual events when necessary.

• Ensures all necessary liability waivers are obtained when required.

• Ensures appropriate background checks are performed on employees and volunteers.

• Ensures all OSHA regulations are adhered to and that appropriate safety procedures and training are in place and updated regularly.

1. All other duties as assigned by the Board of Directors

Qualifications

• Proven integrity and leadership skills with unquestionable ethics.
• Bachelor’s degree or equivalent
• Demonstrated management experience including fundraising with a non-profit organization.
• Excellent organizational and communication skills.
• Experience in the following areas: fundraising, finance, and fiscal oversight, human resources, oral and written communications, public relations, program planning and evaluation and non-profit governance.

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Dental, Vision & Health Insurance, Paid time off.