Executive Assistant

Executive Assistant

Executive Assistant 150 150 PortlanOpera
Portland Opera Association, Inc
August 19, 2022
Job Type
Contact Name (not public)
Paul Lovincey


Position:  Executive Assistant

Location:  Portland Opera’s Hampton Opera Center, just south of OMSI in Portland Oregon

*In-office position


Do you love the theater, having fun at work, and gazing at the most beautiful scenery Oregon has to offer? Portland Opera provides all of that and more! While eating lunch from the break room, you can see third-story balcony views of Mt. Hood and the river. What if the weather is rainy? Enjoy your lunch inside and listen to the opera singers as they roam the halls spreading their love for the arts.


We are seeking an organized, self-motivated Executive Assistant who will work with our General Director and executive leadership team to unlock potential by providing administrative and communications support to the General Director, while also serving as a liaison for the Board of Directors.


You will have the opportunity to introduce ideas, gain knowledge, share expertise, while working in an exciting and fun environment at the Portland Opera!


This is an exempt position which reports directly to the General Director who provides an engaging work environment where your ideas and questions are always welcome and encouraged!



  • Providing a strong foundation for the General Director and senior team to make the best use of time and energy
  • Assisting the General Director with processing incoming and outgoing correspondence (emails, phone calls, mail)
  • Arranging and managing logistics for guest artists (travel and accommodations, local transportation, welcome packets, etc.)
  • Music and theater throughout the day in a fun and enthusiastic workplace
  • Learning new skills and upholding high integrity day-to-day



  • 5+ years of experience with executive level support, high code of ethics, including the ability to utilize discretion when dealing with confidential or sensitive information and situations
  • Excellent hands-on experience with MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.)
  • Thoughtful decision-maker with emotional intelligence, and outstanding interpersonal skills in all channels of communication; able to connect with all levels of employees from various departments and positions of power and encourages executive connection


Culture: With a passion for music and theater running all day in front of everyone’s minds, the Portland Opera provides an upbeat and enthusiastic culture. The relaxed environment provides employees the opportunity to always be at their best while having fun!


Portland Opera offers productions of the highest artistic quality, bringing the world of opera to the region. Over the past 58 years, the company has presented more than 200 operas, including world premieres. In addition to its annual season, the company is also renowned for its outreach and educational initiatives, including Portland Opera-To-Go, Opera a la Cart, and its Resident Artists Program, which supports the next generation of opera singers.


Compensation/Benefits: We work to empower and inspire all to be their very best. We are committed to keeping our employees and their families as healthy as they can be, which is why we provide a comprehensive benefits package.


  • Compensation Structure: This position offers an exempt salary in the range of $58,000 to $65,000 per year, dependent on experience, with the below benefits:


  • Our benefits start the 1st of the month following your start date and include: 
    • Medical, Dental, and Vision options
    • HSA/FSA
    • Group Term Life Insurance up to 3 times salary
    • Retirement plan with 3% employer match
    • Up to 18 days of PTO plus 16+ Paid Holidays off; including the last week of December off!
    • Work-life balance with a 37.5-hour work week!
    • Two complimentary tickets to all Opera productions
    • Free parking or employer-paid monthly transportation allowance
    • Indoor bike storage, shower, and locker room


Our Commitment to Equity, Diversity & Inclusion

At Portland Opera, we are committed to diversity and inclusion in the workplace, and we are an equal opportunity employer.  Portland Opera Association will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law. We are committed to eliminating barriers to access and equity and see a diverse workforce as a key step toward this goal. We invite you to join us on our journey.


Ensemble & Cultural Equity

Our work relies on being an ensemble, and our ensemble only thrives with diversity, equity, inclusion, and respect. We commit to actively confronting and dismantling white supremacy, patriarchy, and exclusion in our company, field, and community. We commit to being inclusive and strive every day to be an anti-racist organization. Learn more about our vision, mission, and values here. 


TO APPLY:  Qualified candidates should forward resume and cover letter to OperaJobs@portlandopera.org   Please, no phone calls


For information about Portland Opera and to review the complete job description and requirements for this position, please visit our website at https://www.portlandopera.org/about/employment/





Portland Opera is a tax-exempt 501(c)(3) organization and an Equal Opportunity Employer.

How To Apply

TO APPLY:  Qualified candidates should forward resume and cover letter to OperaJobs@portlandopera.org   Please, no phone calls