Estate Administrator

Position Summary:

The Estate Administrator reports directly to the Director of Estate Planning and is responsible for oversight and coordination of all estate administration matters, along with tracking and reporting on the program’s progress toward revenue goals, and day-to-day administrative support for the Estate Planning program. This position requires superior attention to detail, excellent communication skills and the ability to manage multiple tasks/projects. 

Position Responsibilities:

• Responsible for the proactive review and oversight of all phases of estates and trusts under administration, which includes but is not limited to:
  • Communication with attorneys, trustees, executors, personal representatives and other estate and trust administrators as needed to facilitate and ensure timely distributions to HRC.
  • Determine need for engagement of the Director of Estate Planning and or other HRC personnel or counsel to facilitate realization of estate or trust distributions.
  • Review and monitor procedures for maintaining current and accurate information for all estates and trusts under administration.
  • Coordinate appropriate sympathy notes and gift acknowledgements.
  • Process receipts, releases, waivers, and other documents requiring HRC’s signature.
  • Recommend and coordinate response to litigation, in partnership with in-house or outside counsel. 
• Maintain the database of estate gifts.
• Ensure accurate booking of revenue.
• Review notice of bequest documentation from donors or their advisors to determine valuation and qualification for inclusion in Equality Circle (HRC’s legacy society).
• Develop and maintain reports for estates and trusts under administration, bequest and beneficiary designation expectancies, life income gifts and complex asset gifts.
• Monitor program budget for fiscal compliance and process invoices for approval and payment.
• Perform other related duties as assigned.

Position Qualifications:

• Bachelor’s degree (or equivalent work experience) required plus two to four years of relevant experience working with estate planning or estate administration. Former experience with a law firm or non-profit preferred. 
• Familiarity with the probate and trust administration process preferred. 
• Proven technical, analytical, organizational and research experience. 
• Experience with budgeting, analyzing financial data, and estate accountings.  
• Excellent oral and written communication skills, including proof-reading and editing/writing.
• Proven computer skills including Microsoft Word, Excel, Access, Google systems, and other database experience. 
• Project management skills including the ability to track a multi-faceted project over time. 

• Ability to handle multiple tasks in a fast-paced work environment and work independently.  

• Strong interest in the rapidly changing LGBTQ equality movement and a working knowledge of LGBTQ issues. 

All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.

Tier Description:

The HRC Staff Tier Structure is available on the HRC Staff Intranet.

https://www.hrc.org/about/careers