Director of Finance, Treasurer

Director of Finance, Treasurer
Newton Cemetery & Arboretum

Newton Cemetery & Arboretum is seeking an experienced professional to join the team.  A private, non-profit organization established in 1855 during the garden cemetery movement, Newton Cemetery is still an active cemetery serving the burial needs of families of all faiths throughout the Greater Boston area.  The beautiful, well-maintained grounds are open to the public every day and offer a tranquil, park-like setting with numerous burial options throughout the landscape.

Job Summary

The Director of Finance is the chief financial officer of Newton Cemetery, reporting to the President and acting as the primary liaison to the Finance Committee of the Board of Trustees.  The Director works with the President and the Committee Chair to schedule meetings, set agendas, and carry out the Committee’s decisions with the Newton Cemetery’s investment manager.  The Director also works closely with upper management and department heads to establish and monitor the annual operating and capital budgets.

The Director of Finance ensures the efficient and effective performance of the financial and human resource functions of Newton Cemetery.  Duties include preparing monthly and annual financial statements, completing bi-weekly payroll, and overseeing accounts payable and receivable.

The Director of Finance manages Human Resources and is responsible for the creation and implementation of HR policies, benefits, retirement plans, personnel policies and procedures, ensuring that the plans and policies comply with applicable laws and that plan information is communicated appropriately to all employees.

The successful candidate for this position will be a hands-on manager with the ability to work independently while also effectively communicating with other departments and all staff.

Responsibilities

• Manage cash flow, forecasting and reporting, coordinating with the management team and the Finance/Audit Committee.
• Maintain effective internal controls of the accounting function to assure safeguarding of assets and reliability of financial statements.
• Ensure documentation of related operating procedures and a procedural manual for the position is in place and up to date.
• Prepare clear, accurate monthly and annual financial reports and filings for Newton Cemetery and Friends of Newton Cemetery.
• Oversee Accounts Payable and Receivable functions.
• Input General Ledger adjustments.
• Lead preparations for the annual financial audit of Newton Cemetery and Friends of Newton Cemetery.
• Manage and operate all aspects of the payroll function.
• Review and authorize the production of annual Forms 990 and 990T and other required local, state, and federal filings.
• Monitor endowment activity and coordinate transfers.
• Collaborate with managers to identify the appropriate back up personnel for each essential process; ensure thorough documentation of individual tasks and manage cross training, job sharing, or job rotation with personnel that may need to serve as back up for the Director of Finance.
• Coordinate the annual budget process with all levels of management.
• Negotiate, authorize, and manage all insurance policies.
• Represent HR as a member of the Safety Committee.
• Oversee the management of all leases, contracts, and other financial commitments.
• Negotiate and manage all employee benefit plans and annual renewals, including timely contributions for 401(k) plan.
• Maintain employee personnel files and records.
• Prepare enrollments of benefit plans for new hires.
• Ensure compliance with IRS, COBRA, ERISA, and DOL requirements.
• Organize Unrestricted, Temporarily Restricted, and Permanently Restricted Funds
• Other duties as required.

 Skills

• Act as a role model consistent with Newton Cemetery’s goals and objectives; maintain a positive, professional, and motivating demeanor.
• Ability to communicate clearly and provide leadership to perform duties in a prompt, accurate, and thorough manner.
• Superb analytic, organization, and problem-solving skills.
• Familiarity with Unrestricted, Temporarily Restricted, and Permanently Restricted Funds.
• A multitasker with the ability to wear many hats.

Qualifications and Experience

• BA/BS degree in accounting or related field.
• Masters/MBA/CPA preferred.
• 8-10 years of experience in accounting/finance and senior management.
• Experience with Sage 300 (or similar), Microsoft Office, ADP Payroll System.
• Experience managing staff.

The Director of Finance is a full-time, exempt position.  Work hours are Monday through Friday, 8am-4:30pm with some flexibility.  Salary is commensurate with experience.  Newton Cemetery offers a comprehensive benefits package including medical and dental insurance, retirement plan, life/LTD insurance, and paid leave.

Please email a cover letter and resume to mab@newcemcorp.org with subject line “Director of Finance Application.” All materials should include applicant’s last name in the file name.

Newton Cemetery is an equal opportunity employer.