Organization Summary: Prep for Prep is an education and leadership development program that creates ethical and effective leaders who reflect our diverse society for the benefit of all. Prep identifies New York City’s most promising students of color, prepares them for success at the nation’s top independent schools throughout the Northeast, and supports their academic and personal growth through college graduation. Today, over 5,000 students and alumni in the Prep for Prep Community are leaders in every field imaginable.
The Opportunity: Are you looking to make a measurable impact on the lives of the students and communities Prep serves? Do you like to take on complex challenges and find creative solutions? Do you consider yourself a life-long learner who has intense professional will and humility to continually advance your professional development and leadership skills? If you possess these qualities and appreciate rigorous standards, values, structures, and best practices, then you will find working at Prep to be a most fulfilling and highly rewarding experience.
Prep for Prep is known for its generous and active Board of Trustees—a gold standard in nonprofit leadership—along with its growing Associates Council, Alumni Council, highly committed Prep Alumni Community, dedicated and growing donor base, and top-flight executive leadership, administrative and programmatic teams.
We are seeking a Development Associate to join an expanding team in External Affairs who will report directly to the Director of Development and support the Individual Philanthropy team. This position will work collaboratively with the entire External Affairs team and across the organization to meet a $12 million+ annual fundraising goal to advance the life-transforming work of Prep for Prep and effectively engage Prep’s individual supporters by supporting moves management from prospect identification and cultivation to solicitation and stewardship.
With highest-standard service and high-impact results, this position will help to drive fundraising, cultivate donor engagement, and build relationships to help expand and retain Prep’s base of support in Individual Philanthropy. Areas of responsibility include:
Support Director of Development (DOD) and Development Officer for Individual Philanthropy (DOIP) in Moves Management with Individual Donors
• Prepare solicitations, commitment letters, and reports to donors
• Draft personalized acknowledgment letters and pledge reminders to major donors
• Produce major gift thank-you call sheets for executive, volunteer, and board solicitors
• Schedule meetings and assemble meeting packets
• Support on-boarding/stewardship of Board of Trustees (BOT) and Associates Council (AC) members
• Prepare first drafts of emails and other written correspondence for DOD and DOIP
• Activate and track cultivation event follow-up and moves management assignments
Maintain Tracking Reports and Supporting Documents for Individual Philanthropy;
• Update and produce timely Prospect Tracking Reports and Revenue Tracking Reports
• Manage DOD and DOIP portfolios for target visits/cultivation, solicitation/follow-up, and stewardship/touchpoints
• Update donor/BOT/AC giving, engagement histories, and contact/bio information
• Support tracking of BOT/AC meetings/committee work
• Conduct research and prepare research profiles as needed
• Prepare data and analysis reports as needed
Office Management, Scheduling & Administration:
• Submit invoices/check requests, AmEx & expense reports for DOD and DOIP
• Maintain Individual Donor filing systems – paper and digital
• Assist with data entry, report generation
• Other duties/tasks as assigned
Assist with Event Planning & Production:
• Support team members with any planning needs
• Help compile thumbnail bios/giving histories for attendee briefing reports
• Attend events to help with set-up/breakdown and guest reception
- Prior experience in an office setting, preferably in nonprofit development
- Ability to work independently and within a team, demonstrating humility, hunger, and people smarts, in a fast-paced, high-expectation environment
- Highly organized, self-driven, team player, exercising vulnerability-based trust, healthy conflict, active commitment, accountability, and focus on results
- Functional knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Adobe), Google Docs, and ease with using online platforms for expense reporting and operational needs
- Excellent writing/proof-reading skills with high-level, consistent attention to detail
- Impeccable time management, follow-through, and flexibility in executing tasks
- Exercise discretion/good judgement in handling confidential information and in alignment with organization objectives
- Experience with Raiser’s Edge/NXT or similar donor management software preferred
- Cultural competencies working with diverse constituents including alumni, donors, trustees, direct program service participants, and other stakeholders
- BA preferred
How To Apply
Please email a cover letter and resume with the subject line “Development Associate."