Data Administrator

Santa Barbara Foundation
March 9, 2018
Santa Barbara
Job Type
Contact Name (not public)
Judy Taggart
1111 Chapala Street



The first year of the position will be focused on cleaning up data, integrating new processes for reports, report building, surveying each department’s needs and developing department-specific queries. Following which the Database Administrator will be the ‘keeper’ of the database content at the Santa Barbara Foundation, performing periodic audits and performing regular data health checks. Reporting to the Information Technology (IT) Manager the Database Administrator will test modifications to the databases as needed (GrantedEdge and Raiser’s Edge), refine procedures for data entry and management, train staff, and document changes in protocol. The Database Administrator will support the IT Manager and Director of Evaluation and Learning to accurately capture, organize, manage and analyze data to achieve departmental and organizational objectives in accordance to the Foundation’s 2018-2023 Strategic Plan.



  • Working closely with the IT Manager to be the primary point of contact for data in and out of constituent databases.
  • Design and build queries and exports to fulfill data requests from staff.
  • Build report templates based on requested criteria for continuous usage to share with internal and external consumers.
  • Update and maintain designation coding in constituent records for outreach, education, fundraising efforts and relationship management.
  • Perform data cleanup (e.g. deduping records and correction of fields) daily updates, maintenance, and enhancement of all constituent records in the Raiser’s Edge database.
  • Communicate with Donor Services Coordinator on best practices and needs in Philathropic Services (donor development) department.
  • Maintain workflows, consistency in data entry and mine data on grants on GrantedEdge.
  • Train staff on ways to best optimize their use in of basic workflow and reports, identify the and best practices for effective usage.
  • Process information received from the Foundation website via the NetCommunity functions, such as email/newsletter opt-ins, opt-outs, and updates, etc.
  • Generate accurate mailing lists for direct mail appeals and event invitations
  • Document data entry processes and procedures
  • Other Duties as assigned



  • 3-4+ years experience required as an administrator of Customer Relationship Management databases with database queries and data manipulation, maintenance of donor records; financial, biographical, and stewardship data; report preparation as well as maintaining prospect, donor and volunteer contact information and mail merges
  • Experience with Raiser’s Edge and GrantedEdge database highly desirable, as well as familiarity with NetCommunity and Blackbaud hosted databases.
  • Familiarity in non-profit organizations and database best practices
  • High level of computer proficiency including experience with Microsoft Office Suite required, Adobe Creative Suite, and HTML preferred
  • Background in data analysis and statistics a plus
  • Bachelor’s degree required in computer science, information technology, data science, or related field.
  • Operates a variety of office machinery including copiers, printers, and fax machines.
  • Must possess a valid California driver’s license and be able to provide proof of insurance.


Desired Professional Skills:

  • Analytical, solution-oriented, and agile to respond to changing circumstances.
  • Ability to manage multiple projects simultaneously.
  • Excellent organizational skills and ability to work within deadlines and with acute attention to details.
  • Good written and verbal communication skills.
  • Commitment to integrity and maintaining strict confidentiality of sensitive data.

How To Apply

Please send your cover letter and resume for consideration.

Only qualified applicants will be contacted.


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