Controller

Supervisor:    Chief Operating Officer

Job Status:    Salaried Exempt (Full-Time)

Job Hours:     35 hours per week

Location:        Midtown Manhattan

Compensation:  Commensurate with experience

About Encore: For over 40 years, Encore Community Services has provided care to the elderly of the Clinton, Times Square, and Midtown communities, so that they may live with dignity and decency in a safe and caring environment. Encore provides a comprehensive array of programs for older New Yorkers including supportive and affordable housing, home delivered and sit down meals, case assistance, education, recreation, and friendly visiting. The organization takes a “no wrong door approach” to ensure Seniors are able to access all of their neighborhood and other entitled resources so they may age in place comfortably for as long as possible. Encore is at an exciting inflection point in its development. The organization is working to build off of a rich history to deepen its services and scale the work of giving back to seniors. Encore is keenly aware that the demographics of Older New Yorkers is rapidly evolving. Therefore, Encore must also evolve to ensure the health, mental health, and economic stability of New York’s diverse and vibrant senior community.

About Position:  Our dynamic, growing organization seeks a Controller to join our team in order to manage our daily accounting and financial transactions. Reporting to the Chief Operating Officer, the successful candidate will be a strategic and analytical thinker, a problem solver, and possess a strong attention to detail. The Controller will perform key transactional, analytical, supervisory and managerial functions supporting the agency with an annual budget of approximately $9M. S/he will be responsible for ensuring that our day-to-day accounting and finance operations run smoothly, enabling the long-term success of the organization. Key areas of oversight include grant and fund accounting, contract billing, budgeting, payroll, banking, preparation of reports, and maintenance of records. This is a great opportunity for an individual to use their sharp analytical and leadership skills to shape the internal controls and long-term strategy for a critical mission focused nonprofit in the heart of Manhattan’s Midtown/Theater district.

Job Responsibilities:

Accounting & Reporting

• Assume responsibility for and maintain all aspects of the general ledger (g/l);
• Review all financial transactions and processes - accounts payable and receivable, banking, escrow, credit cards, petty cash, payroll;
• Approve all vendor and contractor payments processed by the Finance Associate;
• Oversee the payroll process; ensure costs and liabilities are accurately recorded and classified;
• Liaise with outside payroll processor to ensure timely filing of quarterly tax returns;
• Standardize g/l accounts, classifications, templates and reports for analysis and consistency;
• Record journal entries; review data and system-generated financial statements;
• Record all government voucher and private revenues and receipts; monitor due to/from funders
• Review all bank reconciliations;
• Prepare quarterly data and reports for the board; attend meetings;
• Serve as the staff liaison for the Board’s audit committee and participate with the finance committee;
• Prepare periodic (e.g. QFR) and annual (e.g. CFR) compliance reports for government funders;
• Manage external audits – government agencies, workers’ comp., Encore annual;
• Prepare key schedules of the audited financials (e.g. Statement of Functional Expenses) and provide data for the form 990 (e.g. Schedule B);

Finance & Analysis

• Develop departmental as well as agency-wide budgets and forecasts;
• Write supporting narratives and upload accompanying budgets in government portal (HHS);
• Create, assess, and/or modify the agency-wide cost allocation and amortization methodologies (e.g. insurance);
• Calculate budget calendarization by department and account category;
• Prepare and submit government vouchers and customer invoices with documentation;
• Design customized reports in QuickBooks software;
• Oversee contract renewals, amendments, closeouts, audits, insurance policies;
• Calculate and manage the funding portfolio usage, restrictions, allocations (e.g. multiple foundation awards);
• Evaluate new public initiatives, regulations, opportunities (e.g. PPP, ICR, RFP);
• Support executive management by analyzing trends and variances; modeling;
• Monitor and forecast cash flow.

Supervision & Administration

• Supervise, assist, train, and guide the fiscal staff (Assistant Controller and Finance Associate);
• Review fiscal staff’s output for completion and accuracy; supervise work flow;
• Design and implement internal controls; ensure checks and balances;
• Oversee the physical & electronic filing, safekeeping, archival, retrieval of financial documents;
• Respond to inquiries from vendors, funders, partners and internal staff re: financial matters.

Job Qualifications:

Required

• 10 years’ work experience in a related field;
• Bachelor’s degree in Accounting or related field;
• Knowledge of GAAP – Generally Accepted Accounting Principles;
• Demonstrated expertise with QuickBooks Desktop software - Applicants without prior QuickBooks experience will not be considered;
• High degree of proficiency in MS Excel;
• Direct experience with NYC government contracts, financial reporting, vouchering;
• Excellent written, verbal and computer skills; ability to manage multiple projects simultaneously;
• Strong interpersonal skills and ability to work as part of a team;
• Ability to have a flexible work schedule and willingness to jump in and “get the work done,” even if that means working occasionally on weekends, evenings, and some traditional holidays;

Preferred

• Nonprofit experience – either government, nonprofit agency, private foundation, CPA firm;
• Knowledge of payroll concepts, regulations, processes and terminology;
• Experience building detailed line-item budgets for multiple departments and divisions

How to apply: Email resume and cover letter with salary requirements to jobs@encorenyc.org In the subject line, please indicate “Controller.”

Due to the high volume of applicants, only qualified candidates will be contacted. No phone calls please. Encore Community Services is an equal opportunity employer and does not discriminate on the basis of race, color, gender, socio-economic status, marital status, national or ethnic origin, age, religion or creed, disability, or political or sexual orientation. Reasonable accommodations may be made to enable individuals with disabilities as defined by the ADA to perform the essential functions of the job.