Board Relations Coordinator

Conrad N. Hilton Foundation
Published
March 10, 2019
Location
Westlake Village, California
Job Type

Description

About the Foundation

The Conrad N. Hilton Foundation was created in 1944 by international business pioneer Conrad N. Hilton, who founded Hilton Hotels and left his fortune to help the world's disadvantaged and vulnerable people. The Foundation currently conducts strategic initiatives in six priority areas: providing safe water, ending chronic homelessness, preventing substance use, helping young children affected by HIV and AIDS, supporting transition age youth in foster care, and extending Conrad Hilton's support for the work of Catholic Sisters. In addition, following selection by an independent international jury, the Foundation annually awards the $2 million Conrad N. Hilton Humanitarian Prize to a nonprofit organization doing extraordinary work to reduce human suffering. In 2018, the Hilton Humanitarian Prize was awarded to SHOFCO (Shining Hope for Communities), a grassroots organization based in Nairobi, Kenya that catalyzes large-scale transformation in urban slums by providing critical services for all, community advocacy platforms, and education and leadership development for women and girls. From its inception, the Foundation has awarded more than $1.6 billion in grants, distributing $114.9 million in the U.S. and around the world in 2017. The Foundation's current assets are approximately $2.8 billion. For more information, please visitwww.hiltonfoundation.org.

About the role

Under the direction of the Manager, Executive Office & Board Relations, the Board Relations Coordinator provides high-level administrative support to the Foundation's board of directors, as well as to the Chairman of the Board in his role as Chair of the Board Executive Committee and Nominating Committees. This position will also support the Manager in the creation of the quarterly meeting boarddocket;provide board-related meeting and site visit coordination, which includes board travel and other logistical planning. The Board Relations Coordinator also leads the coordination of the Foundation's GenerationsInGiving (GIG) program, overseeing project tracking, communications and knowledge sharing, coordination of meetings and contribution to project reports, grant oversight and planning for the Foundation's discretionary and matching programs.The BoardRelations Coordinator is an integral member of the executive office team and reports directly to the Manager, Executive Office and Board Relations.

Responsibilities:

Board Coordination – 35%

  • Under the direction of the Manager, Executive Office, conduct one or many of the following duties to manage the board docket calendar and docket material submission and review process: Develops an annual calendar for distribution to all staff/Reviews materials for adherence to Foundation style guide and template formats.
  • Assists with the compilation of the quarterly board docket, including uploads to Diligent and maintenance of Board Portal.
  • Assists with the managing of accurate filling and records related to the board of directors, meeting minutes, corporate certifications and archives.
  • Assists in ensuring compliance with operating policies as it relates to the Board of Directors.

Generations in Giving (GIG) - 30%

  • Manages GIG discretionary and matching programs, including assistance with forms and ensuring deadlines are met, goal of achieving 100% utilization of GIG discretionary funds.
  • Facilitates GIG Opportunity Fund grantmaking process, which includes providing counsel to GIG members, as well as education on due diligence for researching non-profits and deep dive learning into specific issues chosen by GIG members.
  • Oversees the nominating and voting process and assisting GIG members in the preparation of PowerPoint and oral presentations. Organizes the live broadcast of the presentation through a webinar platform to the other GIG members.
  • Works with GIG Committee of the Board to prepare agendas and relevant materials, and participates in bi-weekly check- in calls with committee chair. Also attends meetings to record minutes.
  • Provides on-boarding orientation on GIG program to new Foundation employees.
  • Organizes learning opportunities for GIG members, which may include conference attendance and/or webinars.
  • Organizes and moderates periodical GIG Retreat, including venue selection, travel, logistics, invitations, etc. Develops materials, memos and proposals for GIG program development.
  • Manages the Board Internship Program, including the selection process,on boarding, etc.
  • Serves as primary point of contact for GIG communications, which includes acting as a liaison between GIG members and the Foundation. Prepares and distributes bi-annual GIG newsletter.
  • Interfaces with GIG Advisory Council re administrative tasks.

Board Committee Support (Non GIG) – 25%

  • Provides support to Chairman of the board with routine special projects related to BEC and Nominating committee meetings (i.e. board slate).
  • Collaborates with Administrative Assistant, Executive office to draft quarterly Chairman's report.
  • Attends BEC meetings (and Nominating Committee when requested) to record minutes.
  • Assists the Manager with other committee support when needed.

Education / Training

  • Bachelor's Degree

Experience/Technical Skills

Required:

  • Minimum of 5 years of relevant work experience, preferably in the nonprofit sector and/or philanthropy field.
  • Experience working with board of directors
  • Excellent writing skills and the critical thinking skills to analyze and summarize reports.
  • Strong oral communication and relationship-building skills; interacts with others in a professional and diplomatic way.
  • High level of professionalism, diplomacy and discretion with the ability to maintain matters of confidentiality.
  • Solid organizational skills, able to effectively manage and prioritizeworkflow to meet deadlines, and is highly attentive to detail.
  • Works well independently and collaboratively within a team and demonstrates a high degree of initiative, resourcefulness and flexibility to meet needs of the role.
  • Ability to continually seek information and look for new approaches to processes and practices.
  • Excellent computer skills to include Microsoft Office and database experience.

Desired:

  • Interest in the Foundation's mission and the administration side of grantmaking and philanthropy
  • An understanding of grantmaking and the nonprofit sector are highly desired.
  • Knowledge of grants management software (Giving Data) a plus.

Competencies:

  • Business insight
  • Plans and aligns
  • Cultivates innovation
  • Communicates effectively
  • Balances stakeholders
  • Collaborates

In addition to the role specific competencies listed above, our Core Competencies are just as important as they identify the key values and strengths shared by everyone at the Foundation, regardless of the job they perform: Drives Vision and Purpose, Collaborates, Instills Trust, Global Perspective and Strategic Mindset

The Conrad N. Hilton Foundation is an equal opportunity employer and we seek candidates from all backgrounds and experiences.

Apply Here

 

PI108386832

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