Associate Director of Events

Associate Director of Events

Associate Director of Events 150 150 ahe
San Francisco General Hospital Foundation
Published
August 1, 2022
Location
San Francisco
Job Type
Contact Name (not public)
Alice He
Phone
628-206-5927

Description

ABOUT SAN FRANCISCO GENERAL HOSPITAL FOUNDATION
San Francisco General Hospital Foundation (SFGHF) is a nimble non-profit with a high impact mission: to provide affordable healthcare for the most vulnerable in the city and its neighboring counties, at the Priscilla Chan and Mark Zuckerberg San Francisco General Hospital.

The Hospital is renowned for its training and research and for providing compassionate and quality healthcare to 100,000 inpatients and 500,000 outpatients annually. With the support of SFGHF’s fundraising efforts and the generosity of our donors, the Hospital has been able to provide quality health services, in addition to Level 1 trauma and 24-hour psychiatric emergency care. You may know of us from our Hearts in SF campaign, and the decorated large-scale heart sculptures placed around our unique city.

Join our team and help us advance public health for all. Racial diversity and inclusion play an immense role at both the Hospital and the Foundation, and this is reflected in both our organizational values, strategic initiatives, and the diversity of our staff. If you have the skills, the passion to make an impact, and enjoy an enthusiastic work environment where differences of opinion and diverse backgrounds are respected and welcomed, then we want to hear from you! Visit us at sfghf.org.

POSITION SUMMARY:
This is a full-time, regular position that requires a hybrid work schedule comprising of onsite office-based work and remote work.

Reporting to the Director of Events, the Associate Director of Events works closely with select members of organizational leadership to ensure the success of the Foundation’s annual fundraising event, Hearts in SF; the Innovations in Public Health speaker series, donor cultivation and stewardship events, corporate sponsorship and partner volunteer and engagement activities, and press events.

The Associate Director of Events will work on all aspects of both fundraising and stewardship events, including the framework, infrastructure, and materials to promote fundraising activities. This position also has direct fundraising responsibilities and will cultivate, steward, and solicit donors for the Hearts in SF fundraising event. Other activities include logistics, venue selection, selecting and managing vendors, and partnering with community partners as needed to support the visibility, awareness, and overall success of the Foundation’s events. In addition to working on the Foundation’s signature annual fundraising event, the Associate Director of Events will support and leverage the planning, logistics, and staffing of both small and large events, gatherings, meetings, and retreats, both virtual and in-person, as the needs of the Foundation evolve. Together with the Director of Events, the Associate Director of Events plays an instrumental role within Development, with the Marketing and Communications department, and with the Office of the CEO.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
FUNDRAISING SUPPORT:

  • Hearts in SF
    • In concert with the Development and Marketing Communications teams and in alignment with the Foundation’s five-year strategic plan, create and execute an annual fundraiser that raises $2.4 million.
    • Manage the production and inventory of event collateral – save the date, invitation, program, awards, gifts, signage, etc.
    • Manage event related mailings
    • Oversee and manage event committees and volunteer leadership
    • Collaborate with the Corporate Partnership Manager to identify and secure in-kind sponsors and facilitate fulfillment of in-kind support
    • Work with the Director of Events and CDO to establish the events budget and manage expenses, invoices, and payments accordingly
    • Track and monitor budget, revenue and expenses
    • As needed, prepare for the CDO and CEO reports that detail, with high accuracy, budgeted and estimated expenses, current spend, and projected future investment required
    • Work with Finance on event expense and revenue reconciliation
    • Ensure event sponsors, donors, and attendees are migrated into Raiser’s Edge and that gift acknowledgments are made in a timely fashion
    • Work with the Marketing and Communications team to update the events web pages regularly
    • In concert with the CDO and Director of Events, manage seating and the master guest-seating document
    • Partner with Director of Events on all event correspondence including invitations, RSVPs, menus, recognition signage, and all other printed materials, ensuring they fulfill strategic objectives
    • Assist in managing event logistics, volunteers/committees, vendors, and internal team to achieve objectives; evaluate outcomes and make iterative improvements as needed.
    • Other duties as assigned
  • Hearts Sculptures
    • Produce and direct the unveiling event for the Heart Sculptures
    • Manage the production, shipping, placement, display, and delivery of Hearts Sculptures related to the Hearts in SF project
    • Partner with the CDO and Event Director to identify appropriate platforms and systems for online tickets, donations and auction of the Hearts Sculptures
    • Reconcile expenses and revenue related to Hearts Sculptures
    • Adopt measures to minimize long-term inventory and storage of hearts
    • Create opportunities to leverage the Hearts Sculptures as a fundraising mechanism
  • Events Donors
    • Manage a portfolio of fundraising event-only donors and prospects through all stages of the gift cycle
    • Ability to articulate the case for unrestricted support and the vision/mission/goals of ZSFG to secure sponsorships and gifts at five and six-figure giving levels
    • Create strategies, processes, and resources that benefit fellow major donor portfolio managers and facilitate their participation in fundraising events

STEWARDSHIP EVENTS:
In concert with the Director of Events, the CDO, and the CEO, develop, implement, and execute the new series, “Innovations in Public Health”

  • Plan four events in FY23 and evaluate growing the series thereafter
  • Working with the Communications team, create invitations and follow-up communications (including solicitation function) for Foundation donors
  • Research and assist in drafting speaker remarks, correspondence, and other writing as needed
  • Create appropriate program information and talking points about each individual event and the event series and its objective
  • In partnership with the Director of Major and Ind. Gifts, establish tiered access to the series based on donor engagement level

EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS, and ABILITIES:
Some combination of the experience listed below is representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

  • 5+ years nonprofit Development Events experience
  • Bachelor’s degree in related field is preferred
  • Experience personally soliciting gifts a plus
  • Highly proficient in MS Outlook and ability to learn new systems
  • Strong organizational skills with ability to prioritize and manage multiple tasks and responsibilities.
  • Demonstrated database experience, particularly with Raiser’s Edge, is a plus
  • Excellent written and verbal communication and problem-solving skills
  • Passion for customer service excellence
  • Strong, demonstrable commitment to upholding equity, diversity, and inclusion values
  • Demonstrated interest in public health, healthcare, equity, and/or medicine preferred
  • Available and willing to work evenings and weekend as required

BENEFITS:
We offer a competitive compensation package and comprehensive health benefits, in addition to professional development opportunities. We also have generous paid time off, holidays, and additional perks, including employee-driven initiatives and committees.

HOW TO APPLY
To be considered, a cover letter and resume is required. In your cover letter, please include why you are interested in a role with us and an overview of your qualifications. You are encouraged to apply even if you do not think you meet all of the qualifications. We kindly request no phone calls, please.

This is a hybrid position, requiring onsite and remote work. As the Foundation is housed within a City of San Francisco building, and because we work closely in tandem with our Hospital partners, all onsite San Francisco General Hospital Foundation employees are required to be fully vaccinated against COVID-19 as a condition of employment (except in cases of a verified medical condition or sincerely held religious belief, and only then if it causes no undue hardship to the organization or is otherwise mandated by state or federal laws).

San Francisco General Hospital Foundation is an equal employment opportunity employer and we do not discriminate against individuals based on race, color, religious creed, national origin, ancestry, gender, gender identity, gender expression, transgender status, pregnancy, medical condition, genetic information, sexual orientation, age, AIDS/HIV status, height, weight, physical or mental disability, marital or domestic partner status, citizenship status, military or veteran status, or any other characteristic protected by law. Also, pursuant to the San Francisco Fair Chance Ordinance, SFGHF will consider qualified applicants with arrest and conviction records. www.sfghf.org

 

How To Apply

To be considered, a cover letter and resume is required. In your cover letter, please include why you are interested in a role with us and an overview of your qualifications. You are encouraged to apply even if you do not think you meet all of the qualifications. We kindly request no phone calls, please.