Administrative Assistant

The Administrative Assistant provides support to Client Services by performing administrative tasks to meet the needs of the staff, volunteers, and donors. This could also be a 25/hour per week position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answer the phone, monitor the voicemail box, make client appointments as needed
• Coordinate and track the schedule of events
• Coordinates staff meetings
• Support the development office by providing data entry, database support and routine donor thank you letters

• Assist in the supervision and coordination of volunteers who are providing office support
• Provide back-up support for staff when they are on leave
• Sustain positive relationships with volunteers, clients and donors via telephone, email and in person
• Assist with case worker call
• Order office supplies and stationery as needed; filing as needed
• Other tasks as assigned

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED (Minimum education and experience needed to perform the job adequately)

• High School Diploma or GED required
• Must be fluently bilingual in English and Spanish
• At least four years of related work experience required
• Ability to appropriately handle confidential information
• Knowledge of general office procedures and practices required
• Experience working in a nonprofit with diverse client populations and diverse volunteers a plus
• Excellent interpersonal and communication skills and the ability to work with a diverse population
• Excellent time management skills, able to prioritize multiple urgent projects and meet deadlines
• Ability to maintain a high level of flexibility and follow-through
• Ability to work collaboratively with others and the ability to succeed on an interdependent team, while being accountable for projects
• Team performance orientation, with ability to jump in and learn as needed in a small team environment
• Self-starter with ability to work well under pressure and thrive in an extremely fast-paced, continually changing work environment
• Excellent computer skills and skilled in word processing, spreadsheets, database and presentation software including Microsoft Office Suite required
• Ability to work occasional evenings and weekends required.
• Must be responsible, dependable and display the highest level of integrity

ADA SPECIFICATIONS

This position may have to stand, bend and lift. Up to 40lbs may occasionally need to be carried. This is a full-time position (37.5 hours per week).

Please email your resume and letter of interest to Heidi Klingensmith hklingensmith@infinityroadhr.com