Administrative Assistant

The Equity Project LLC
September 11, 2020
Denver, CO
Job Type
Contact Name (not public)
Rene Gallegos


The Equity Project, LLC is a boutique consulting firm, located in Denver, Colorado. The Equity Project exists to provide comprehensive tools for businesses, local governments, nonprofits, and community organizations to explore equity in effective and transformative ways. To learn more about The Equity Project, please visit

We are seeking an Administrative Assistant with an entrepreneurial spirit to provide high-level administrative support to the Chief Catalyst and other Equity Project staff. We are seeking an individual with an understanding and commitment to the advancement of equity, inclusion and diversity.

What we are looking for:

Over the past three months, we have experienced an incredible surge of mobilization. Now, more than ever, are we seeing organizations committed to operationalizing diversity, equity, and inclusion within their workplaces. To that end, we are looking for a candidate who has three years of high-level administrative experience with a small business to manage an increase in business and a curiosity for this challenging but rewarding work.


  • Complex calendar management for Chief Catalyst: Scheduling and coordinating meetings and conference calls with internal and external audiences with authority to move and rearrange meetings and calls as appropriate.
  • Day-of assistance for workshops, keynotes, and other meetings including setting agendas, meeting organization, minutes, and troubleshooting.
  • Prepares the Chief Catalyst for high level meetings by gathering the necessary documents, taking the initiative to gather research or provide other documents that are needed
  • Coordination of travel and accommodations for Chief Catalyst.
  • Clerical and administrative tasks including drafting letters, memos, reports, invoicing through QuickBooks and/or other documents for staff
  • Welcomes and directs visitors and clients, maintains filing systems as assigned.
  • Office Management: Responsible for ordering and maintaining supplies in the office, coordination with building staff as needed and troubleshooting technology
  • Schedules and attends meetings on behalf of team members, taking notes and recording minutes when needed.
  • Receives incoming communication and mail on behalf of TEP team, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

Technical / Professional Requirements & Qualifications

  • High school diploma required, Bachelor’s degree in Business Administration or related field preferred.
  • Three years of related Administrative Assistant experience in Small Business required.
  • Entrepreneurial Spirit with the ability to function well in a high-paced and complex environment.
  • Extensive knowledge and proficiency with Microsoft Office Suite, office administration, clerical procedures, and recordkeeping systems, with the ability to learn new or updated software., including a CRM database.
  • Ability to understand and articulate the importance of equity work and can operationalize diversity, equity, and inclusion within the workplace.
  • A proactive approach to problem-solving with strong decision-making skills.
  • A proven self-starter with demonstrated values of curiosity and innovation.
  • Exceptional organizational skills and attention to detail; along with superb verbal and written communication skills.
  • Outstanding time management skills with a proven ability to meet deadlines.
  • Flexibility and the ability to adapt to new circumstances.
  • A proactive approach to problem-solving with strong decision-making skills.
  • A proven self-starter with demonstrated values of curiosity and innovation.
  • An “eye” for reading in between the lines and discerning tone and message.

Position Conditions: This position may be required to lift up to 25 lbs with reasonable accommodation available.

Compensation: Salary is within the $45,000 - $52,000 range and will be negotiated based on commensurate skills and experience. Benefits include access to a dental plan, vision plan and holiday pay.

How To Apply

Please submit a cover letter and resume to Resumes will be accepted until October 2, 2020. Review of applications will begin immediately.

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